REPUBLIC OF KENYA THE NATIONAL TREASURY AND …

[Pages:43]REPUBLIC OF KENYA

THE NATIONAL TREASURY AND PLANNING

Telegraphic Address: 22921

THE NATIONAL TREASURY

Finance - Nairobi

P O BOX 30007 ? 00100

FAX NO. 310833

NAIROBI

Telephone: +254 2252299

Website: treasury.go.ke

When Replying Please Quote

Ref: TNT/025/2019 ? 2020 (13)

21th February, 2020

TO ALL BIDDERS

REF: REQUEST FOR PROPOSALS (RFP) FOR PROVISION OF CONSULTANCY SERVICES TO SUPPORT PUBLIC ENTITIES IN FINANCIAL REPORTING; TENDER NO. TNT/025/2019-2020: ADDENDUM I

The National Treasury has issued the following addendum for Request for Proposals (RFP) for Provision of Consultancy Services to Support Public Entities in Financial Reporting following the pre ? bid meeting held on Tuesday 19th February, 2020 at 10.00 at Treasury Building, IFMIS Boardroom.

S/No.

Question

Response from the Client

1. Page 7 specifies that the proposal shall Tender validity shall be 150 days after remain valid for 60 days while page tender submission. 13 indicates 150 days ? please make clear. Kindly confirm if the proposal valid for 60 or 150 days as both are mentioned on the RFP document.

2. Page 14 lists "Duly filled, signed and Attached stamped Form of Tender" as one of the mandatory requirements ? kindly MUST be included in the Financial provide a template for the form of Proposals tender.

3. Page 17 indicates that the financial Yes the technical proposals are to be

proposal is to be provided per LOT - provided per lot. kindly clarify whether the technical proposal is also to be provided per LOT.

Page 1 of 43

S/No.

Question

Response from the Client

4. Page 18 indicates that "the award shall The firm achieving the

be made on LOT basis after successful highest combined technical and financial

negotiations with the technically

score will be invited for negotiations

lowest evaluated Consultant" - kindly

clarify "technically lowest evaluated

consultant".

5. Kindly provide us with the following 2 Attached

documents listed under the mandatory

requirements on Page 13:

Form of Tender MUST be included in the

Confidential Business

Financial Proposals

Questionnaire - to be duly filled,

signed and stamped by the

bidder.

Form of Tender - to be duly filled,

signed and stamped by the bidder

The above documents have not been

included in the tender document.

6. Included in the detailed tasks to be

Lot 2 already has most entities under

carried out for entities under Lot 2 (SC, IPSAS accrual. But there are a few entities

SAGAs , Public Funds and TVETs), is (mainly Funds) that are on cash basis. the provision of technical support and guidance in the migration of accrual The full list of entities for all the Lots is

basis . Kindly provide us with the

attached

category of entities under this Lot that

are currently on Cash Basis IPSAS and

will be receiving support for transition

to Accrual Basis IPSAS or IFRS

7. Please align the contract

The start of deliverables is already aligned

commencement date, the start of the to the contract commencement date.

assignment and the deliverables.

8. Please provide a pre bid meeting

Pre bid meeting certificate provide at the

certificate as required on page 13 and meeting held on 19th February, 2020

14 under mandatory criteria

All other terms and conditions of the tender remain the same.

HEAD, SUPPLY CHAIN MANAGEMENT SERVICES FOR: PRINCIPAL SECRETARY / NATIONAL TREASURY

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CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM

You are requested to give the particulars indicated in Part 1 and either Part 2(a), 2(b) or 2 (c) whichever applied to your type of business You are advised that it is a serious offence to give false information on this form

Part 1 ? General:

Business Name .................................................................................................................... Location of business premises. ............................................................................................ Plot No......................................................... Street/Road .................................................. Postal Address ................................ Tel No. ...................... Fax ................... E mail ................ Nature of Business ,.............................................................................................................. Registration Certificate No. ................................................................................................... Maximum value of business which you can handle at any one time ? Kshs. .................................... Name of your bankers .................................................. Branch .............................................

Part 2 (a) ? Sole Proprietor

Your name in full .............................................................. Age .............................

Nationality ....................................... Country of origin ...........................................

Citizenship details .........................................................................

Part 2 (b) Partnership

Given details of partners as follows:

Name

Nationality

Citizenship Details

Shares

1. ................................................................................................................

2. ...............................................................................................................

3. .................................................................................................................

4. .................................................................................................................

Part 2 (c ) ? Registered Company

Private or Public .............................................................................................................

State the nominal and issued capital of company-

Nominal Kshs. ....................................

Issued Kshs. .......................................

Given details of all directors as follows

Name

Nationality

Citizenship Details

Shares

1...................................................................................................................................

2. ................................................................................................................................

3. .................................................................................................................................

4. .................................................................................................................................

5 ..................................................................................................................................

Date ..................................................... Seal/Signature of Candidate ......................................

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FORM OF TENDER To:

Date Tender No.

[name and address of procuring entity]

Gentlemen and/or Ladies:

1. Having examined the tender documents including Addenda

Nos. ..................................... [Insert numbers].the receipt of which is hereby duly

acknowledged, we, the undersigned, offer to supply deliver, install and commission

................................................... (Insert equipment description) in conformity with

the

said

tender

documents

for

the

sum

of

................................................................... (total tender amount in words and

figures) or such other sums as may be ascertained in accordance with the Schedule of

Prices attached herewith and made part of this Tender.

2. We undertake, if our Tender is accepted, to deliver install and commission the equipment in accordance with the delivery schedule specified in the Schedule of Requirements.

3. If our Tender is accepted, we will obtain the guarantee of a bank in a sum of

equivalent to

percent of the Contract Price for the due performance

of the Contract , in the form prescribed by ................... ...................( Procuring

entity).

4. We agree to abide by this Tender for a period of ...... [number] days from the date fixed for tender opening of the Instructions to tenderers, and it shall remain binding upon us and may be accepted at any time before the expiration of that period.

5. This Tender, together with your written acceptance thereof and your notification of award, shall constitute a Contract, between us. Subject to signing of the Contract by the parties.

6. We understand that you are not bound to accept the lowest or any tender that you may receive.

Dated this

day of

20

[signature]

[in the capacity of]

Duly authorized to sign tender for an on behalf of

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TENDER SECURITY FORM

Whereas .................................................... [name of the tenderer]

(hereinafter called "the tenderer") has submitted its tender dated ............. [date of

submission of tender] for the supply, installation and commissioning of

....................................[name and/or description of the equipment]

(hereinafter called "the Tender") ..................................................... KNOW ALL

PEOPLE by these presents that WE ........................... .................. of

................................................. having our registered office at .....................

(hereinafter called "the Bank"), are bound unto ................. [name of Procuring entity}

(hereinafter called "the Procuring entity") in the sum of .........................................

for which payment well and truly to be made to the said Procuring entity, the Bank binds

itself, its successors, and assigns by these presents. Sealed with the Common Seal of the

said Bank this

day of

20

.

THE CONDITIONS of this obligation are: 1. If the tenderer withdraws its Tender during the period of tender validity specified

by the tenderer on the Tender Form; or

2. If the tenderer, having been notified of the acceptance of its Tender by the Procuring entity during the period of tender validity:

(a) fails or refuses to execute the Contract Form, if required; or (b) fails or refuses to furnish the performance security in accordance with the

Instructions to tenderers;

We undertake to pay to the Procuring entity up to the above amount upon receipt of its first written demand, without the Procuring entity having to substantiate its demand, provided that in its demand the Procuring entity will note that the amount claimed by it is due to it, owing to the occurrence of one or both of the two conditions, specifying the occurred condition or conditions.

This tender guarantee will remain in force up to and including thirty (30) days after the period of tender validity, and any demand in respect thereof should reach the Bank not later than the above date.

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LOT 1: National Government Ministries, Department and Agencies (MDAs), and subsidiary entities under their control including Development Projects, Consolidated Fund, Consolidated Fund Services Accounts and Constitutional Commissions (but excluding State Corporations)}

S/No. 1.

2. 3.

4. 5. 6. 7.

8.

9. 10. 11. 12. 13. 14. 15.

16. 17.

18. 19. 20.

21.

22.

23.

Name of project Kenya Electricity Expansion Project Credit No. 4743 KE Kenya Electricity Modernization Project Kenya Off- Grid Solar Access Project For Undeserved Counties Technical Support Programme Micro Finance Sector Support Credit Project Public Finance Management Reform (PFMR) Infrastructure Finance And Public Private Partnerships (IFPPP) Project- IDA CREDIT NO 51570 Infrastructure Finance And Public Private Partnerships (IFPPP) Project- IDA CREDIT NO 61210 Global Fund - KEN-H-MOF Global Fund - KEN-H-TNT, GA 1547 Global Fund - KEN-T-MOF Global Fund - KEN-T-TNT 1548 Global Fund - KEN-011-G13M Global Fund - KEN-M-TNT, GA 1546 Kenya Petroleum Technical Assistance (KEPTAP) Project Study and Capacity Building Fund Programme For Rural Outreach Of Financial Innovations And Technologies Financial Sector Support project Judicial Performance Improvement Project Thwake Multipurpose Water Development Program Kenya Water Security & Climate Resilience Project

Kenya Italy Debt For Development Upper Tana Natural Resources Management Project

Implementing Entity

State Department for Energy State Department for Energy

State Department for Energy The National Treasury The National Treasury The National Treasury

The National Treasury

The National Treasury The National Treasury The National Treasury The National Treasury The National Treasury The National Treasury The National Treasury

The National Treasury The National Treasury

The National Treasury The National Treasury Judiciary Ministry of Water & Sanitation Services Ministry of Water & Sanitation Services Ministry of Water & Sanitation Services Ministry of Water & Sanitation Services

Page 6 of 43

S/No. 24. 25. 26. 27. 28. 29. 30. 31.

32.

33.

34.

35. 36. 37. 38. 39. 40. 41. 42. 43. 44.

Name of project Institutional Strengthening of Ozone Depleting Substances Project 501066 Lake Victoria Environment Management Project (LVEMP Phase 11) System for Land Based Emissions Estimation in Kenya Sound Chemicals Management Mainstreaming & UPOPs Reduction in Kenya

Regional Pastoral Livelihood Resilience Project Mainstreaming Sustainable Land Management (SLM) In Agro Pastoral Production Smallholders Dairy Commercialisation Programme

GOK/UNICEF Education and Young People Programme

Kenya Primary Education Development Project

Kenya Italy for Development Program

Secondary Education Quality Improvement Project (SEQUIP) Coastal Region Water Security and Climate Resilience Project Kenya Development Response to Displacement Impacts Project (KDRDIP) East Africa Public Health Laboratories Networking Project GLOBAL FUND HIV AIDS NEW FUNDING MODEL (NFM) GLOBAL FUND TUBERCULOSIS Global Fund Malaria Round 10 Kenya Health Support Project (EMMS/KEMSA Component) Kenya Health Sector Support Project ? SWAP Secretariat Kenya Health Sector Programme Support III Output Based Approach

Implementing Entity State Department for Environment State Department for Environment State Department of Environment State Department for Environment State Department for Livestock State Department for Livestock State Department for Livestock State Department for Early Learning and Basic Education State Department for Early Learning and Basic Education State Department for Vocational and Technical Training State Department for Early Learning and Basic Education Ministry of Water & Sanitation Services

The Presidency

Ministry of Health

Ministry of Health Ministry of Health Ministry of Health

Ministry of Health

Ministry of Health Ministry of Health Ministry of Health

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S/No. 45. 46. 47. 48.

49. 50. 51. 52. 53. 54. 55. 56. 57. 58. 59. 60. 61. 62. 63. 64. 65. 66.

Name of project Reproductive Health for Entire Country Project East Africa's Centre of Excellence Transforming Health Projects for Universal Care projects Support to technical and vocational education and training for relevant skills development project Kenya Petroleum Technical Assistance Project (KEPTAP) National Agriculture and Rural Inclusive growth Project (NARIGP)

Kenya Transport Sector Support Project

National Urban Transport Improvement Project East africa regional transport trade & development facilitation programme

Kenya Cereal Enhancement Programme (KCEP) Kenya Agricultural Productivity & Sustainable Land Management Project Kenya Adaptation To Climate Change In Arid And Semi-Arid Drought Resilience and Sustainable Livelihood Programme Eastern African Agriculture productivity Project (EAAPP) Rice-Based Market-Oriented Agriculture Promotion Project Agricultural Sector development Support (ASDSP) II Strengthening Fertiliser Quality and Regulatory Standards in Kenya Small Scale Irrigation and Value Addition Project (SIVAP) Kenya Petroleum Technical Assistance Project (KEPTAP) Kenya Climate Smart Agricultural Project (KCSAP) Instrument for Devolution Advice and Support (IDEAS) Kenya Transport Sector Support Project

Implementing Entity Ministry of Health Ministry of Health

Ministry of Health State Department for Vocational and Technical Training State Department for Petroleum State Department of Agriculture State Department of Infrastructure State Department of Infrastructure State Department of Infrastructure State Department of Agriculture State Department of Agriculture State Department of Agriculture State Department of Agriculture State Department of Agriculture State Department of Agriculture State Department of Agriculture State Department of Agriculture State Department of Agriculture State Department for Investment and Industry State Department of Agriculture State Department for Devolution State Department of

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