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Attachment DHELEN GRANT CONSULTING, LLCTITLE IX COMPLIANCE REPORT FORCENTRAL WASHINGTONUNIVERSITYPrepared ByHelen Grant, ConsultantJamie Sagehorn, ConsultantOCTOBER, 2011401 Taylor Trail Waveland, Mississippi 39576Phone: 228-671-1489 Email:hgrant1123@INTRODUCTIONThe following report was prepared by HELEN GRANT CONSULTING, LLC, for CENTRAL WASHINGTON UNIVERSITY (CWU) in Ellensburg, WA. The report addresses the compliance status of CWU with the athletic provisions of Title IX of the Education Amendments of 1972, as amended, 20 U.S.C. Sections 1681 et. seq., and its implementing regulation at 34 C.F.R. Part 106. As a means of assessing compliance, HELEN GRANT CONSULTING, LLC, followed the Policy Interpretation on Intercollegiate Athletics issued by the Office for Civil Rights (OCR) on December 11, 1979, 44 Fed. Reg. 71413 et. seq. (1979), subsequent policy clarifications, legal precedent (where applicable) and OCR practices. The findings were made for the 2010-2011 academic year, unless otherwise indicated. Preliminary to the review, CWU provided specific data requested by HELEN GRANT CONSULTING, LLC. During the onsite portion of the review (October 24-26), CWU athletic facilities were reviewed, and all head coaches, appropriate CWU administrators, support staff and men and women student-athletes from all teams were interviewed. The conclusions reached herein are based on these data alone. CWU is an NCAA Division II member and a member of the Great Northwest Athletic Conference (GNAC) and is subject to the rules and regulations of both organizations. As a recipient of federal financial assistance, CWU is required to comply with Title IX.I. EFFECTIVE ACCOMMODATION OF STUDENT INTERESTS AND ABILITIESA. Regulatory RequirementThe regulation requires institutions to accommodate effectively the interests and abilities of students to the extent necessary to provide equal opportunity in the selection of sports and levels of competition. [34 C.F.R. Section 106.41(c)(1)]B. Selection of Sports CWU offered thirteen (13) varsity intercollegiate teams, six (6) for men and seven (7) for women in 2010-2011. These teams and the number of participants on each in 2010 - 2011:SPORTMENPARTICIPANTSWOMENPARTICIPANTSBaseball36NABasketball1616Football109NASoftballNA34Cross Country1218Track-Indoor2044Track-Outdoor4142VolleyballNA23SoccerNA28TOTAL234205Participants are defined in the Policy Interpretation of 1979 as those athletes:Who are receiving the institutionally-sponsored support normally provided to athletes competing at the institution involved, e.g., coaching, equipment, medical and training room services, on a regular basis during a sport’s season; andWho are participating in organized practice sessions and other team meetings and activities on a regular basis during a sport’s season; andWho are listed on the eligibility or squad lists maintained for each sport; orWho, because of injury cannot meet a., b., or c. above but continue to receive financial aid on the basis of athletic ability.This definition is reinforced in OCR’s “Clarification of Intercollegiate Athletics Policy Guidance: The Three-Part Test” dated January 1996. The “Clarification” adds:Under this definition, OCR considers a sport’s season to commence on the date of a team’s first intercollegiate competition. As a general rule, all athletes who are listed on a team’s squad list or eligibility list and are on the team as of the team’s first competitive event are counted as participants by OCR. In determining the number of participation opportunities for the purposes of the interests and abilities analysis, an athlete who participates in more than one sport will be counted as a participant in each sport in which he or she participates.In determining participation opportunities, OCR includes, among others, those athletes who do not receive scholarships (e.g., walk-ons), those athletes who compete on teams sponsored by the institution even though the team may be required to raise some or all of its operation funds, and those athletes who practice but may not compete.The number of participants was established during interviews with the head coaches. Specifically, participants are:those individuals whose names appear on the NCAA official eligibility lists at the time of the first competition; those individuals whose names are added to the NCAA official eligibility lists after the first competition during the season; those individuals who practice and/or compete during the regular season;those individuals who receive athletic financial assistance who are red-shirted for medical or other reasons but have eligibility remaining;those individuals who have been dismissed from the team for disciplinary or other reasons but continue to receive athletic financial assistance and are eligible to compete under NCAA rules;those individuals who enroll and/or practice during the spring nontraditional or “other” seasons and receive athletic financial assistance for that period.Participants are not:those who are fifth-year students whose eligibility has expired but still receive athletic financial assistance;those who are medically exempt, i.e., who receive athletic financial assistance but cannot participate because of career-ending injuries;those who enroll and/or practice during the nontraditional or “other” seasons unless they receive athletic financial assistance for the period;those who try out and quit or are cut prior to the first contest of the regular season.This definition of participants is based on the Policy Interpretation of 1979, the “Policy Clarification of 1996: The Three-Part Test” and subsequent OCR practices.C. Compliance Standard (Three - Part Test)Compliance with the effective accommodation of interests and abilities section of Title IX is assessed in any one of three ways; i.e., if any one of the following three tests is met, the University will comply with Title IX in the area of interests and abilities.1. "Whether intercollegiate level participation opportunities for male and female students are provided in numbers substantially proportionate to their respective enrollments."(a) Full-time Undergraduate Male Students: 4,739 49.8% Full-time Undergraduate Female Students: 4,77050.2% 9,509 The above enrollment is for the fall semester of 2010. Male Participants 23453.3% Female Participants 20546.7%439(b) There is a 3.5% difference between the participation rates of male and female student-athletes and the enrollment rate of male and female students. This difference is significant and represents approximately 35 participants. CWU does not provide intercollegiate level participation opportunities for male and female student-athletes in numbers substantially proportionate to the enrollment of male and female students.“Where the members of one sex have been and are underrepresented among intercollegiate athletes, whether the institution can show a history and continuing practice of program expansion which is demonstrably responsive to the developing interests and abilities of the members of that sex;”The women’s teams at CWU began intercollegiate competition on the following dates:SPORTYEARBasketball1901-14; 1957Outdoor Track 1967 Volleyball1970’sCross Country 1977Soccer 1987Softball 1993Indoor Track2001Women’s sports began in 1901/1957 with basketball. Women’s sports continued to be added in ten year increments (outdoor track, cross country, soccer) until 1993 when softball was added. In 2001 indoor track was added. Volleyball was added during the 1970’s. The exact date could not be determined. There is a history of program expansion (adding women’s sports); however, the criterion is that there also be a continuing practice of program expansion in addition to the established history. Evidence of a continuing practice is a sport for the underrepresented sex to be added by a date certain. It has been ten years since the last sport was added, and there are no current plans to add a women’s sport. Even though there is a history of adding women’s sports, several sports have been eliminated at CWU (field hockey, golf, swimming & diving, and tennis). Because of the elimination of women’s sports and the lack of a plan to add a women’s sport, a history and continuing practice of program expansion cannot be established. “Where the members of one sex are underrepresented among intercollegiate athletes, and the institution cannot show a continuing practice of program expansion such as that cited above, whether it can be demonstrated that the interests and abilities of the members of that sex have been fully and effectively accommodated by the present program.”In making this determination, three factors are considered:Unmet interest in a particular sport.Sufficient ability to sustain a team in the sport.A reasonable expectation of competition for the team.If all three factors are met, a team must be added or noncompliance results.There are several indicators of interest:Requests by students that a sport be added - There have been no requests.Requests that an existing club sport be elevated to intercollegiate team status – There have been no requests.Participation in particular club and intramural sports – The information provided for 2010 - 2011 indicates that the club sports offered at CWU that are not already offered for women at the varsity level are: SPORT# OF PARTICIPANTSVARSITY STATUSBowling8NCAAEquestrian32NCAA EmergingRodeo24Non-NCAASwimming18NCAATennis14NCAAWater Polo24NCAALacrosse17NCAARugby38NCAA EmergingAll intramural sports for women are varsity sports at CWU (volleyball, soccer and basketball) or are recreational sports (i.e., flag football, dodge ball, pickle ball, etc.) In the 2010-2011, 23.5% of all intramural participants were women and 76.5% were men.Interviews with student-athletes, coaches, administrators, and others regarding interest in particular sports – During our review, we discussed potential varsity sports with the student-athletes, coaches of women’s sports and administrators we interviewed. The only sport mentioned by the student-athletes was women’s rugby (four student-athletes). Participation in particular interscholastic sports by admitted students – This information is unknown; however, there are several sports offered at the interscholastic level in Washington but not at the intercollegiate level at CWU. The sports and participation rates are as follows:SPORT# Of High School Teams# Of Female ParticipantsBowling601152Golf2392327Gymnastics731888Wrestling (non NCAA)176922Swimming & Diving1534339Tennis2467649 All of the sports listed above are NCAA championship sports for women except wrestling.(f) Results of questionnaires of students and admitted students regarding interest in particular sports – CWU has not conducted interest surveys.The second factor in determining whether there is unmet interest in a sport is whether there is sufficient ability to sustain a team. CWU recruits for student-athletes, male and female. Because of recruitment, when there is unmet interest, sufficient ability can be presumed unless the normal recruitment area is insufficient to sustain a team. CWU coaches recruit regionally (Washington, Oregon, Montana, Idaho and California). The third factor to be considered in determining unmet interest is whether there is reasonable expectation of competition for a particular team in CWU’s normal competitive region or in the geographical area in which CWU is located. There is significant, available, competition in Division II in the region for women’s golf (California, Colorado, Utah, Minnesota and South Dakota) and minimal completion in women’s swimming/diving [California, Colorado and Washington (1 program)], rowing [California (2 programs) and Washington (2 programs)] and water polo [California (8 programs)].It cannot be demonstrated that CWU is meeting the interest and abilities of women students by the present program.D. Recommendations/CommentsCWU does not meet the second test (history and continued practice of program expansion) because no sports for women have been added in ten years, there is no plan to add a women’s sport with a date certain and CWU eliminated women’s field hockey, golf, swimming & diving, and tennis.It cannot be determined that CWU meets the third test because there are indicators of interest (i.e., high school and competitive region competition) in other women’s sports. There is a significant interest and competition available, in women’s golf and minimal interest in swimming/diving, rowing and water polo. We recommend the following roster management program that, if strictly enforced, will result in compliance with the first test:SPORTRECOMMENDED MEN PARTICIPANTSD IINCAAAVGRECOMMENDED WOMEN PARTICIPANTSD IINCAAAVGBaseball3334.9NANABasketball1616.21814.6Football100101.7NANASoccerNANA2824.2SoftballNANA2518.6Track: XC1212.32511.6Indoor2033.64527.7Outdoor3031.24525.9VolleyballNANA1814.4TOTAL211204The above recommended maximums for men’s sports and minimums for women’s sports would result in the following:Full-time Undergraduate Male Students:4,739(49.8%)Full-time Undergraduate Female Students:4,770(50.2%)9,509Male Participants211(50.8%)Female Participants204(49.2%)415 This would reduce the disparity between female participant rates and female enrollment rates to 1%, which is approximately 9 participants. II. ATHLETIC FINANCIAL ASSISTANCE (SCHOLARSHIPS)A. Regulatory RequirementInstitutions must provide reasonable opportunities for awards of financial assistance for members of each sex in proportion to the number of students of each sex participating in athletics. [34 C.R.F. Section 106.37(c)]Policy InterpretationThe Policy Interpretation of 1979 clarifies that compliance will be determined by means of a financial comparison which considers whether proportionately equal amounts of financial assistance (scholarship aid) are available to the men’s and women’s program. This is done by totaling the amounts awarded to each sex and comparing the ratio of men and women participating in the intercollegiate athletics program. Participants are counted only one time although some may compete in two and three sports; hence, the participation rate will differ for some sports from the participation opportunities rate found in the previous section.The “Bowling Green Letter”On July 23, 1998, OCR issued a letter to the General Counsel of Bowling Green University in response to a request concerning allowable differences between the rates of participation and the rates of the awards of athletic financial assistance. OCR took the position in this letter that a difference in excess of 1% must be justified by nondiscriminatory reasons or a violation of 34 C.F.R. Section 106.37(c) resulted. This was a marked change from the previous years when statistical tests were required to determine if differences were significant. The "Bowling Green Letter" has been distributed to all schools as current OCR policy.Assistance Awarded to Each Team and Modified Participant CountSPORTMENAMOUNTMENPART.WOMENAMOUNTWOMENPART.Baseball $ 48,506.0036NANABasketball91,100.0016137.761.0016Football279,372.00109NANASoccerNANA62,252.0028SoftballNANA48,506.0036Track/XC23,9004456,534.0048VolleyballNANA117,427.0023TOTALS$442,878.00205$422,480.00151E. Differences Between Participation and Award RatiosThe total amount of athletic financial assistance awarded in 2010-2011 was $ 865,358.00. Men represented 57.6% of the participants and received 51.2% of the awards. Women represented 42.4% of the participants and received 48.8% of the awards. There is a difference of 6.4% favoring the women’s program. That difference is significant.Summer school aid is considered under this section but is not part of the above comparison. The only criterion for compliance in this area is that access to summer school be equal. Summer school financial assistance is not available to any team.ConclusionAthletic grants-in-aid to women’s teams are 5.4% above the allowable 1% difference between the rates of awards and the rates of participation allowed by OCR policy. OCR considers this discrimination unless it can be proven the difference above 1% is based on nondiscriminatory factors.CWU does not provide the NCAA Division II maximum number of grants for any men’s or women’s sport. For the men’s sports offered at CWU there would a maximum of 67.6 grants that could be awarded to participants. CWU awarded 28.39 awards to men participants which is 42% of the maximum. For the women’s sports offered there would be a maximum of 47.7 grants available for female participants. CWU awarded 28.84 grants which is 60.5%. We recommend that CWU increase athletic aid awarded to men participants. CWU does not comply with 34 C.F.R. Section 106.37 (c).III. EQUAL OPPORTUNITY AND THE EQUIVALENCE STANDARD: THE REMAINING COMPONENTS OF TITLE IXA. Regulatory Requirement [34 C.F.R. Section 106.41(c)]Institutions must provide equal athletic opportunities for members of both sexes. In determining whether an institution is providing equal opportunity, several factors must be considered.“Unequal aggregate expenditures for members of each sex or unequal expenditures for male and female teams … will not constitute noncompliance…, but the Assistant Secretary (for Civil Rights of the U. S. Department of Education) may consider the failure to provide necessary funds for teams for one sex in assessing equality of opportunity for members of each sex.”Policy InterpretationEquality of opportunity is assessed by comparing the availability, quality and kinds of benefits, opportunities and treatment of both sexes under each factor or component. If the components are found to be equivalent, then the institution will be in compliance. Equivalence means equal or equal in effect. Under the equivalence standard, identical benefits, budgets, opportunities, or treatment are not required, provided the overall effect of any difference does not have a disparate impact on one sex.C. The Factors/Components1. The Provision of Equipment and Supplies [34 C.F.R. Section 106.41(c)(2)]a. Quality and SuitabilityThe equipment and supplies provided to all teams were suitable for the various sports and rated as improved to good. b. Amount and AvailabilityParticipants on all teams are provided the basic equipment and supplies necessary to practice and compete. Participants on all teams must furnish some items:SPORTMEN’S TEAMSWOMEN’S TEAMSBaseballFielding gloves, batting gloves, bats and sweats.NABasketballNothingSocks and sports bras.FootballCleats, running shoes, and cold weather under garments.NACross Country/TrackShoes, warm-ups, practice clothes, sweats and socksSame as men plus sports bras.SoccerNASports bras, shin guards, warm-ups, cleats, running shoes, sweats and game warm-up shirts.SoftballNAVolleyballNAc. Maintenance and Replacement There is one full-time equipment manager whose primary function is to laundry game uniforms and practice uniforms for some sports. She is assisted by one student manager who works primarily with football. The main equipment/laundry facility is in the Nicholson Pavilion (the Pav). The head or designated assistant coaches of all sports do all of the ordering/purchasing of equipment. Student managers are hired by the head coaches. Equipment for volleyball (volleyballs, stands and ball baskets) are stored in a small room in the “main gym.” Volleyball has additional storage in a hall closet that they share with soccer. Soccer has a storage shed at the stadium for large equipment storage. Equipment for softball is stored at the softball stadium. Men’s and women’s cross country/track are provided storage at the football/track stadium and storage closet in the Pav. Men’s and women’s basketball and football store apparel in the main equipment/laundry room. Football has additional equipment storage at the football stadium. Softball and baseball share a storage closet at the Pav and each have storage sheds at their respective stadiums.Laundry facilities are provided in the Nicholson Pavilion. Competition and practice uniforms are laundered by the equipment manager and her assistant for all sports except cross country/track. Recommendations/CommentsMen’s basketball is the only team that receives all equipment and supplies necessary for practice and competition. We recommend that women’s basketball be provided sports bras and socks which will make this area equivalent.2. Scheduling of Games and Practice Times [34 C.F.R. Section 106.41(c)(3)]a. The Number of Regular Season Competitive Events per Sport in 2010-2011:SPORTMENNCAA MAX.WOMENNCAA MAX.Baseball4650NANABasketball26262526Cross Country7777Football 1010NANASoccerNANA1818Track18181818SoftballNANA5556VolleyballNANA2426All men’s and women’s teams competed in the maximum number of permitted contests or one less except for volleyball and baseball. The Head Baseball Coach stated that he scheduled the maximum number of games but lost two double-headers due to snow. The Head Volleyball Coach stated that there was not enough time between the non-conference competition time period and the conference competition time period to schedule the additional non-conference games.The Number and Length of Practice Opportunities and the Time of Day Practice Opportunities are ScheduledThe number of practice opportunities and the length (per week) are governed by NCAA rules. Practice times are based on class schedules and access to facilities. All teams practice at the most desirable times possible. Men’s and women’s basketball and volleyball share court time in Nicholson Pavilion. The coaches work together to schedule practice times. The volleyball team is given priority for scheduling practice times during their season.The Time of Day Competitive Opportunities are ScheduledCompetition is scheduled seven days a week at various times of the day or evening depending on the sport. Neither coaches nor women participants had any complaints about the time of day competition opportunities are scheduled.d. The Opportunities to Engage in Pre-Season and Post-Season CompetitionThe following teams had the opportunity to compete in pre-season, "other" season, or nontraditional season competition:SPORTMEN# EVENTS# ALLOWEDBY NCAAWOMEN# EVENTS# ALLOWEDBY NCAABaseball0No LimitNANASPORTMEN# EVENTS# ALLOWEDBY NCAAWOMEN# EVENTS# ALLOWEDBY NCAABasketball0202SoftballNANA1No LimitVolleyballNANA44SoccerNANA25All men’s and women’s teams competed in the maximum number of competitive events allowed during these times except men’s and women’s basketball (2 less) and soccer (4 less). The Head Women’s Soccer Coach stated that competition was limited in the non-traditional segment due to travel budgets but stated that the number of tournaments played in the spring was sufficient. All men’s and women’s teams or individuals that qualify for post season are allowed to compete. The men’s basketball team and softball team were the only teams to compete in an NCAA Regionals in 2010-2011. As for individual sports, one women’s indoor track and two women’s outdoor track student-athletes participated in the NCAA National Championship. Both men’s and women’s cross country teams participated in the NCAA West Regional. e. Recommendations/CommentsWe recommend that travel budget for soccer be reviewed and adjustments made so that they can schedule the maximum number of contests during the non-traditional season (soccer).There were no other problems in this area.3. Travel and Per Diem Allowances [34 C.F.R. Section 106.41(c)(4)]a. Modes of TransportationBelow is the total number of trips by mode of transportation for all men’s and women’s teams during the regular seasons and the Conference Tournaments. The sources of the information are the travel data and interviews with coaches and participants. The men’s and women’s cross country/track teams are excluded from this analysis because both teams traveled together to competition. They travelled by bus on twenty-one trips. MODEMEN # OF TRIPSWOMEN # OF TRIPSAir5.511Bus15.523Van10There are no substantial differences in the modes of transportation and no complaints made by coaches or participants. b. Housing Furnished During TravelWhen overnight travel is required, each team stays in good lodging establishments selected by a member of the coaching staff or an administrator, but typically a GNAC Conference “preferred” establishment. Participants share rooms. Men’s basketball and football are the only two sports that assign only two participant per room. The remaining men’s sports (baseball-4 and track-3) assign three-four participants per room. All women’s teams assign three – four participants per room (basketball-4, soccer-3, softball-3 and volleyball-4). c. Length of Stay Before and After Competitive EventsTeams arrive either the day before or in sufficient time to warm up prior to a competitive event, depending on the distance to be traveled, and leave immediately after the event in order to return to campus.d. Dining Arrangements and Per Diem Allowances (Meal Costs) for Each TeamAll teams eat either as a group, paid by the coaches, or are given a per diem allowance ($28.00). All participants stated that they were provided sufficient meals of good quality.e. Recommendations/Comments The head coaches that assigned four participants per room stated that it was because of limited travel budgets. We recommend that travel budgets for women’s sports be reviewed and adjustments made to allow at least two women’s teams to assign 2 participants per room, one per bed.There were no other problems in this area.4. Opportunity to Receive Coaching and the Assignment and Compensation of Coaches [34 C.F.R. Section 106.41(c)(5-(6)] a. Availability of Coaching Personnel in 2010-2011Below is a chart comparing the current full-time, part-time and graduate assistant coaches for men’s and women’s teams. The men’s and women’s cross country/track coaches are excluded because they are combined under one coaching staff. There are 3 full-time coaches, 2 part-time coaches and one volunteer coach. SPORTMEN’SWOMEN’SBaseball 1 FT, 1 PT, 1GANABasketball2 FT, 1 GA2 FT, 1 PT, 1 VOLSoccerNA1 FT, 1 GAFootball4 FT, 2 PT, 2 GANASoftballNA1 FT, 2 PT, 1 VOLVolleyballNA2 FT, 1 VOLNo limits are placed on the number of coaching personnel in Division II. No concerns were expressed by any of the coaching staff or student-athletes about the coaches’ availability.b. Assignment (Qualifications) and Compensation of CoachesThe men’s and women’s cross country/track teams are also excluded from this analysis. All coaches are qualified, most having participated at both the high school or club and college levels in the sport they coach. While some coaches have coaching experience at the high school or other levels, the average number of years of experience at the college level for coaches of men's sports is 16.8 years and the average for women's sports is 11.54 years. This is not significant.In order for there to be a violation of Title IX with respect to coaching salaries, there must be a difference in the availability of coaches or the qualifications of coaches, and the difference must be shown to have a disparate impact on women student-athletes. There is no problem in the availability of coaches. Also, if there is some problem with respect to the delivery of coaching services to the student-athletes, Title IX jurisdiction can be asserted in this area. There were no concerns stated by student-athletes during the on-campus interviews. Otherwise, coaching salaries would fall under other federal laws: the Equal Pay Act, the Fair Labor Standards Act and Title VII of the 1964 Civil Rights Act. Recommendations/CommentsThe Opportunity to Receive Coaching and the Assignment and Compensation ofCoaches is equivalent. Opportunity to Receive Tutoring and the Assignment and Compensation of Tutors [34 C.F.R. Section 106.41(c)(5)-(6)a. Procedures, Tutor Qualifications, Compensation and AvailabilityThere is no structured academic support area at CWU. The student-athletes work with the academic support program on campus to access tutoring. b. Recommendations/CommentsThe Opportunity to Receive Tutoring and the Assignment and Compensation of Tutors is equivalent.Provision of Locker Rooms, Practice and Competitive Facilities [34 C.F.R. Section 106.41(c)(7)]LOCKER ROOMSQuality and AvailabilityMen’s and women’s basketball, volleyball, football, soccer, softball and baseball, and men’s and women’s track are provided locker rooms for their exclusive use in Nicholson Pavilion. All locker rooms were rated by head coaches and participants as good to excellent. PRACTICE AND COMPETITIVE FACILITIESQuality, Availability and Exclusivity of Use and the Maintenance and Preparation of theFacilities for Practice and CompetitionBelow is a list of the facilities for each team. The quality and the maintenance and preparation are evaluated by the head coaches and women participants. SPORTFACILITY/QUALITYAVAILABILITY/EXCLUSIVE USEMAINTENANCE & PREPARATIONBaseballCWU Baseball Field/Field surface-Good; Stadium-adequate.Exclusive use.Maintenance and Preparation by coaches and participants.Basketball Men and WomenNicholson Pavilion/Good by both head coaches.Share with volleyball, intramurals and Phys. Ed. classes.Maintenance by CWU facility custodians/Good. Preparation by Head Equipment Manager/Good.FootballTomlinson Field/3rd or 4th best in the GNAC.Share with men’s and women’s track.Maintenance by CWU grounds. Preparation by Head and Assistant Equipment Manager/Good.SPORTFACILITY/QUALITYAVAILABILITY/EXCLUSIVE USEMAINTENANCE & PREPARATIONSoccerCWU Soccer Field/Improved.Exclusive use.Maintenance and Preparation by coaches and participants.SoftballFrederick Field/GoodFieldhouse for practice/GoodExclusive use of softball field, Must share field house for indoor practice with all outdoor sportsMaintenance and Preparation by coaches and participants. Cross Country/TrackMen & WomenTomlinson Stadium/Good. Track needs resurfacing.Exclusive use of track but share stadium with football.Maintenance by CWU Grounds/Good. Preparation by coaches and participants.VolleyballNicholson Pavilion/GoodShares with men’s and women’s basketballMaintenance by CWU Custodians/Good.Preparation by Head Equipment Manager/Good.Recommendations/CommentsThe Provision of Locker Rooms, Practice and Competitive Facilities is equivalent. Additional concern that, at this time, is not a Title IX issue but an athletic administration issue. Nicholson Pavillion is used by intramural sports and HPE&R department classes. This arrangement is causing scheduling conflicts with men’s and women’s basketball and volleyball practices. In addition, track participants do not have an indoor facility for practice during inclement weather. There is a new University Recreation Center has several courts and an indoor track surface. While Nicholson was built as a multi-purpose arena, it appears that the classes and intramurals could be conducted at the new recreation center. We also feel that the indoor track should be offered for the track team to train on when the weather is too bad for them to be outside. The head track coach will need to schedule times when a few athletes at a time would be in there and not have the whole team there at once.We recommend that the Athletics, Health and Physical Education and Recreation Departments evaluate the facility usage schedules for both Nicholson and the University Recreation Center. In the operation of an athletics department it is imperative that facilities are available for practice and competitions at all times. Student-athlete practice and competition schedules should only be limited by their class schedules and studying/tutoring sessions. 7. Provision of Medical and Training Facilities and Services [34 C.F.R. Section 106.41(c)(8)]Health, Accident and Injury Insurance CoveragePrimary coverage on all student-athletes is through their parents' or student health insurance. At whatever point the primary coverage stops, the Athletic Department's secondary coverage begins. If a student-athlete has no coverage, the Athletic Department pays the entire cost through its own insurance. No student-athlete pays any costs.Availability and Quality of Weight and Conditioning FacilitiesCWU has a strength and conditioning facility located at Nicholson Pavilion. The coaches and participants of all sports rated the facility as good but crowded at times. CWU does not have a full-time strength and conditioning coaches. There are two graduate assistants (GA) who work with participants. One GA (female) works with all the women’s teams and the other GA (male) works with the men’s teams except men’s and women’s track. The track coaches supervise the track participants in the weight room. Availability and Quality of Training FacilitiesCWU has one training room located in the Nicholson Pavilion. The training room is well equipped and rated as good by all coaches and participants, but can be crowded at times. Availability of Medical Personnel and AssistanceCWU has an agreement with the Student Health Center which provides the team physician a General Practitioner (GP). There is also an agreement with a local orthopedic clinic and a physical therapy clinic which provides CWU with access to one orthopedist and physical therapy programs/facility. The orthopedist comes to the training room to evaluate participants two times per month. The orthopedist and GP are onsite for all football games and see participants from all sports at half-time also. No physician travels with CWU teams and there are no physicians on site for games of any sport other than football. EMT is on site for football also. Availability and Qualifications of Athletic TrainersCWU has one full-time trainer who is nationally certified (ATC). She is assisted by three graduate assistant trainers. The full-time trainer travels with football to all away games and with men’s and women’s basketball on a limited basis after football season concludes. Student trainers travel on a limited basis with volleyball and softball. A trainer does not travel with men’s and women’s track, baseball and soccer. The services of the medical training staff were rated as good to excellent, but the coaches and participants felt that the training program is significantly understaffed. Recommendations/CommentsOne full-time trainer for the number of student-athletes (439) is very low. We recommend that CWU review the National Athletic Trainer’s Association (NATA) Data concerning FTE for student-athlete/athletic trainer ratio. This is not a Title IX problem at this time but could become one if service to sports of one sex is compromised due to a lack of full-time or part-time trainers. This is not a Title IX problem but could be in the future if the service provided for women’s teams becomes limited due to a lack of certified athletic trainers.The same is true for the strength and conditioning program. CWU should consider hiring a full-time strength and conditioning coach to oversee the graduate assistant coaches. Again, this is not a Title IX problem at this time but could become one if not monitored.8. Provision of Housing and Dining Facilities and Services [34 C.F.R. Section 106.41(c)(9)]HousingStudent-athletes live in on-campus housing and rent off-campus apartments/houses. The on campus facilities remain open for student-athletes who are practicing and/or competing when classes are not in session. There is no need for special housing such as a hotel. DiningWhen school is not in session, student-athletes who are practicing and/or competing during these periods are typically not provided meals. Football, cross country, soccer and volleyball are provided two meals per day during the preseason. No other sports are provided per diem or meals during vacation periods or quarter breaks. Football is the only team that is provided a pre-game meal. No men’s or women’s team is provided a post-game meal, snack or money.Recommendations/CommentsThe Provision of Housing and Dining Facilities and Services is equivalent. 9. Publicity [34 C.F.R. Section 106.41(c)(10)]a. Availability and Quality of Sports Information PersonnelThe Assistant Athletic Director for Media Relations/Sports Information Director (SID) oversees the SI area. He is assisted by the Athletic Media Relations Graduate Assistant. There are several student assistants and interns who work game days for the SID. The SID works with football (home and away), volleyball, men’s and women’s cross country/track, women’s basketball and softball (occasionally). The GA works with men’s basketball (home and away), baseball and soccer.The services of all SI staff were rated as good to excellent by all head coaches and participants but most stated that this area is also understaffed which limits traveling with teams. b. Quantity and Quality of PublicationsCWU does not provide media guides (printed or online) for any men’s or women’s sport. Football is provided a schedule poster. A fall poster is produced for men’s and women’s cross country, football, soccer and volleyball. A winter sports poster is produced for men’s and women’s basketball and spring sports poster is produced for baseball, softball and men’s and women’s track. Game programs with the exact same format are produced for volleyball, soccer, men’s and women’s basketball, baseball and softball. Football has a slightly different program that includes game specific inserts. The coaches stated that the publications were completed in a timely manner and rated them as good.c. Other Publicity Resources and Promotional ServicesA Graduate Assistant oversees the Marketing and Promotions area. He is assisted by several Sports Marketing Students on game days only. He also uses the services of a freelance photographer also. The SID stated that he produced handouts/flyers that are distributed by the participants for home events of all sports. Print advertisement (newspaper) is provided for football, soccer, volleyball and men’s and women’s basketball. Game promotions are provided for football and men’s and women’s basketball. Limited promotions such as theme nights are provided for soccer and volleyball. Radio broadcasts of games are done for football (11), men’s basketball (30) and women’s basketball (13). Television broadcasts of games are done for football (3), men’s basketball (6) and women’s basketball (2). All home games for football, volleyball, men’s basketball and women’s basketball were video streamed. Radio and video streaming are not provided for baseball, soccer and softball because there is not computer access at their respective stadiums.Recommendations/CommentPublicity appears to be equivalent.10. Recruitment of Student Athletes [34 C.F.R. Section 106.41 (c)]a. The Opportunity to RecruitThe opportunity to recruit is virtually synonymous with the opportunity to receive coaching (i.e., availability of coaches). If there are problems in the opportunity to receive coaching due to a lack of coaches, or the lack of full-time coaches, there will usually be a problem in the opportunity to recruit. The availability of coaches/recruiters is equivalent at CWU. The opportunity to recruit is also equivalent. b. Financial and Other ResourcesThis is a very difficult area of Title IX, one that is often misinterpreted because some formula for spending is sought in determining compliance. There is no such formula. The standard is whether the needs of the men’s and women’s program overall are met on an equivalent basis. Exacerbating the difficulty is the fact that needs fluctuate annually and each team has different needs.After determining which items of a team’s budget constitute recruitment expenditures, each coach was asked to address the sufficiency of recruitment funds. The head coaches of all men’s and women’s sports stated that their budgets were limited or insufficient. "Other resources" for recruitment include such items as courtesy cars/car allowances, cell phones and media guides/recruitment brochures. Media guides were discussed under the Publicity component. Courtesy cars and cell phones fall under the jurisdiction of Title IX because these are also used in recruitment. Otherwise, courtesy cars and cell phones are a fringe benefit of employment, more appropriately addressed under Title VII. There are two courtesy cars for the men’s sports (basketball-1 and football-1) and two courtesy cars for the women’s sports (basketball and volleyball). There are four cell phones in the men’s programs, but only one in the women’s program (basketball). The Head Men’s Basketball Coach stated that he has been offered a cell phone and may accept.c. Benefits, Opportunities and Treatment of Prospective Student-AthletesIn 2010 - 2011, the following number of prospects made official visits.SPORTMENWOMENBaseball0NABasketball31Football67NASoccer0NASoftballNA8Cross country/Track12VolleyballNA9TOTALS7120Prospective student-athletes mostly drive to campus by automobile but occasionally some are flown in. They are lodged in local hotels and provided meals and entertainment on and off campus within NCAA rules. There were no complaints by head coaches about limitations on official visits. d. Recommendations/CommentsCurrently, there are four cell phones provided for the men’s program and only one provided for the women’s programs. The Head Men’s Basketball Coach may request a phone in the near future. At this time we recommend that three cell phones be provided to the women’s programs. If cell phones are provided for men’s basketball, additional phones will need to be provided for a women’s sport (s). There were no other problems in this area.11. Support Services [34 C.F.R. Section 106.41(c)]Administrative AssistanceThe Director of Athletics (AD) oversees the entire intercollegiate athletics program. He reports directly to the President of CWU. Reporting to the AD is the Associate Athletic Director for Compliance and Academics, Assistant Athletic Director for Development (vacant), Head Athletic Trainer/Senior Woman Administrator, Assistant Athletic Director for Media Relations and the Head Sports Equipment Manager. The head coaches of all men’s and women’s teams report directly to the AD. b. Office SpaceThe offices for all men’s and women’s teams, are located in the Nicholson Pavilion. Every team has shared office space or cubicles with the exception of volleyball. The Head and Assistant Volleyball Coaches have private offices. The Head Football Coach has a private office but his assistants share cubicle spaces. The Head Soccer Coach, Head Men’s and Women’s Track Coach and assistant softball coach are in one room with partitions separating each office. The remainder of the head coaches share one office with their assistant coach(s). c. Secretarial and Clerical AssistanceThere are no secretarial/clerical employees for coaches in the Athletic Department. All coaches have computers and do their own work. d. Office Equipment and SuppliesOffice equipment and supplies are available as needed.Recommendations/CommentsThe Provision of Support Services is equivalent. ................
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