Personnel Evaluation Evaluation Reporting System
Army Regulation 623?3
Personnel Evaluation
Evaluation Reporting System
Headquarters Department of the Army Washington, DC 31 March 2014
UNCLASSIFIED
SUMMARY of CHANGE
AR 623?3 Evaluation Reporting System
This major revision, dated 31 March 2014-
o Changes policy for establishing rating schemes by requiring rating schemes of two-star level commands (or equivalent organizations) and below to be approved by the next higher commander, commandant, or organizational leader (para 2-4).
o Changes policy for when an intermediate rater is authorized, limiting the use to specialty branches, dual supervisory situations, and other limited circumstances (para 2-6).
o Adds policy and procedures for designating a Uniformed Army Advisor to perform supplementary reviews on evaluation reports, when required (para 216).
o Changes policy for nominative command sergeants major, mandating reports (para 3-2).
o Includes counseling requirements in support of the Army's "Operational Energy Policy," which focuses on improving the Army's capabilities through better use of energy (para 3-5 ).
o Includes a new rater's managed assessment for DA Form 67-10-1 (Company Grade Plate (O1-O3; WO1-CW2) Officer Evaluation Report) and DA Form 67-10-2 (Field Grade Plate (O4-O5; CW3-CW5) Officer Evaluation Report), reinvigorating the importance of the rater to the overall assessment process and reinforcing accountability (para 3-7).
o Includes operational and broadening assignment recommendations on DA Form 6710-2 (Field Grade Plate (O4-O5; CW3-CW5) Officer Evaluation Report) to assist in talent management (para 3-7).
o Includes strategic assignment recommendations on DA Form 67-10-3 (Strategic Grade Plate (O6) Officer Evaluation Report) to assist in talent management (para 3-7).
o Redefines the senior rater four-box check system and label technique for all grade plate forms (para 3-9).
o Includes a new "Rater Profile Report" to track the rating history of each rater for officers of all components, by rank, for second lieutenant through lieutenant colonel and warrant officer one through chief warrant officer five (para 3-11).
o Updates and clarifies procedures for "interim" DA Form 1059 (Service School Academic Evaluation Report) and DA Form 1059-1 (Civilian Institution Academic Evaluation Report) reports, when required (paras 3-14 and 3-15).
o Mandates that enclosures to evaluations must be in either a .pdf, .jpg, or .tiff format for acceptance as an authorized attachment to the completed evaluation (para 3-35).
o Clarifies policy for when to use a "code 02 Annual" versus a "code 10 Extended Annual" as reason for submission for evaluation reports (paras 3-41 and 342).
o Updates policy for establishing appeal priorities (para 4-10).
o Updates policy for rating officials of physician assistants when assigned to perform staff level functions which would not require a physician to be within the rating chain (para E-3).
o Incorporates new Evaluation Entry Processing System for completing and submitting evaluation reports to Headquarters, Department of the Army (throughout).
o Incorporates the policies set forth in Army Directive 2013-20 for assessing rated Soldiers on fostering climates of dignity and respect and adhering to the Sexual Harrassment/Assault Response and Prevention Program; including associated goals and objectives on the support form; and ensuring that evaluation reports reflect any substantiated finding, in an Army or Department of Defense investigation or inquiry, that a rated Solder: committed an act of sexual harassment or sexual assault; failed to report a sexual harassment or sexual assault; failed to respond to a report of sexual harassment or sexual assault; or retaliated against a person making such a report. The provision of Army Directive 2013-20, paragraph 3b, that required assessment of a rated Soldier's response to a substantiated incident of sexual harassment or sexual assault in his or her unit, is no longer required under Army policy. This major revision incorporates all other terms of Army Directive 2013-20 (throughout).
o Incorporates language in support of strengthening rating chain accountability by prohibiting "pooling" of rated populations (throughout).
o Includes new DA Form 67-10-1, DA Form 67-10-2, DA Form 67-10-3, DA Form 67-104 (Strategic Grade Plate (O7) Officer Evaluation Report), based on grade plates, and linking performance to attributes and competencies outlined in ADRP 6-22 (throughout).
o Replaces DA Form 67-9 (Officer Evaluation Report) (throughout).
o Includes a new DA Form 67-10-1A (Officer Evaluation Report Support Form), mandated for use by officers in the grade of warrant officer one through colonel, and linking development with attributes and competencies outlined in ADRP 6-22 (throughout).
o Replaces DA Form 67-9-1 (Officer Evaluation Report Support Form) and DA Form 67-9-1A (Development Support Form) (throughout).
Headquarters Department of the Army Washington, DC 31 March 2014
*Army Regulation 623?3
Effective 1 April 2014
Personnel Evaluation
Evaluation Reporting System
History. This publication is a major revision.
Summary. This regulation prescribes the policy and tasks for the Army's Evaluation Reporting System, including officer, noncommissioned officer, and academic evaluation reports focused on the assessment of performance and potential. It includes policy statements, operating tasks, and rules in support of operating tasks. It has been revised to update policy on the use of new grade plate officer evaluation forms, integration of a rater's profile for rated officers in the grades of O?5 and below, strengthening of rating chain accountability, integration of Army leadership doctrine on officer evaluation reports, use of the officer evaluation support form, and requirements for counseling and assessing rated Soldiers on fostering a climate of dignity and respect and adhering to the Sexual Harassment/Assault Response and Prevention Program.
Applicability. This regulation applies to the Regular Army, the Army National
Guard/Army National Guard of the United States, and the U.S. Army Reserve, unless otherwise stated. It also applies to Department of the Army Civilians, and to U.S. Armed Forces and U.S. Coast Guard officers, officers of allied armed forces, and employees of the U.S. Government who serve as rating officials in the performance of their personnel management responsibilities as established by this regulation and in accordance with applicable Joint, Department of Defense, and civilian personnel management policy. It does not apply to retirees or former Soldiers. This regulation applies during mobilization in conjunction with the Personnel Policy Guidance published for each operation and issued by Headquarters, Department of the Army.
Proponent and exception authority.
The proponent of this regulation is the Deputy Chief of Staff, G?1. The proponent has the authority to approve exceptions or waivers to this regulation that are consistent with controlling law and regulations. Pursuant to AR 25?30, paragraph 3?2, the Deputy Chief of Staff, G?1, has delegated this approval authority to the Commanding General, Human Resources Command, who may further delegate this authority to a division chief, Human Resources Command, in the rank of colonel or the civilian grade equivalent. Human Resources Command is a field operating agency to the proponent agency. Activities may request a waiver to this regulation by providing justification which includes a full analysis of the expected benefits and must include a formal review by the activity's senior legal officer. All waiver requests will be endorsed by the
commander or senior leader of the requesting activity and forwarded through their higher headquarters to the policy proponent. Refer to AR 25?30 for specific guidance.
Army internal control process. This regulation contains internal controls and provides an internal control evaluation for use in evaluating key internal controls (appendix I).
Supplementation. Supplementation of this regulation and establishment of command and local forms are prohibited without prior approval from Deputy Chief of Staff, G?1 (DAPE?ZA), 300 Army Pentagon, Washington, DC 20310?0300.
Suggested improvements. Users are invited to send comments and suggested improvements on DA Form 2028 (Recommended Changes to Publications and Blank Forms) directly to Commander, U.S. Army Human Resources Command (AHRC?PDV?E), 1600 Spearhead Division Avenue, Department 470, Fort Knox, KY 40122?5407.
Distribution. This publication is available in electronic media only and is intended for command levels C, D, and E for the Regular Army, the Army National Guard/Army National Guard of the United States, and the U.S. Army Reserve.
*This regulation supersedes AR 623?3, dated 5 June 2012.
AR 623?3 ? 31 March 2014
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