Open National Bidding

Kwame Nkrumah University

BIDDING DOCUMENT

Procurement of Graduation Gowns for the Year 2021

Open National Bidding

June 2021

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Foreword

These Bidding Documents for Procurement of Goods have been prepared by the Zambia Public Procurement Authority to be used for the procurement of goods through Open National Bidding (ONB) in projects that are financed in whole or in part by the Government of the Republic of Zambia. These Standard Bidding Documents are based on the Master Bidding Documents for Procurement of Goods and User's Guide, prepared by the Multilateral Development Banks and International Financing Institutions, and are customized to be consistent with the Public Procurement Act No. 8 of 2020 of the Laws of Zambia and the Public Procurement Regulations, Statutory Instrument No. 63 of 2011; the Master Bidding Documents reflect "international best practices". These Bidding Documents for Procurement of Goods, assumes that no prequalification has taken place before bidding. Those wishing to submit comments or questions on these Bidding Documents or to obtain additional information on procurement in Zambia are encouraged to contact: The Director General Zambia Public Procurement Authority Procurement House, P.O. Box 31009 Stand No. Sub J ? 11790, Off Alick Nkhata Road, Longacres, Lusaka ZAMBIA

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Summary

PART 1 ? BIDDING PROCEDURES

Section I.

Section II. Section III. Section IV. Section V.

Instructions to Bidders (ITB)

This Section provides information to help Bidders prepare their bids. Information is also provided on the submission, opening, and evaluation of bids and on the award of Contracts. Section I contains provisions that are to be used without modification.

Bidding Data Sheet (BDS)

This Section includes provisions that are specific to each procurement and that supplement Section I, Instructions to Bidders.

Evaluation and Qualification Criteria

This Section specifies the criteria to be used to determine the best-evaluated bid, and the Bidder's qualification requirements to perform the contract.

Bidding Forms

This Section includes the forms for the Bid Submission, Price Schedules, and Bid Security to be submitted with the Bid.

Eligible Countries This Section contains information regarding eligible countries.

PART 2 ? SUPPLY REQUIREMENTS

Section VI. Schedule of Requirements

This Section includes the List of Goods and Related Services, the Delivery and Completion Schedules, the Technical Specifications and the Drawings that describe the Goods and Related Services to be procured.

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PART 3 ? CONTRACT

Section VII. General Conditions of Contract (GCC) This Section includes the general clauses to be applied in all contracts. The text of the clauses in this Section shall not be modified.

Section VIII. Special Conditions of Contract (SCC) This Section includes clauses specific to each contract that modify or supplement Section VII, General Conditions of Contract.

Section IX: Contract Forms This Section includes the form for the Agreement, which, once completed, incorporates corrections or modifications to the accepted bid that are permitted under the Instructions to Bidders, the General Conditions of Contract, and the Special Conditions of Contract. The forms for Performance Security and Advance Payment Security, when required, shall only be completed by the successful Bidder after contract award.

Attachment: Invitation for Bids An "Invitation for Bids" form is provided at the end of the Bidding Documents for information.

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BIDDING DOCUMENT Issued on: 1st June, 2021

for

Procurement of Graduation Gowns for the Year 2021

ONB No: KNU/001/06/2021

Project:

Tender for Supply and Delivery of Graduation Gowns to Kwame Nkrumah University for the Year 2021.

Procuring Entity: Kwame Nkrumah University

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