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SEQ CHAPTER \h \r 1Ohio Department of TransportationOffice of Statewide Planning & ResearchResearch On-Call (ROC) Program - Request for Qualifications (RFQ)Fiscal Year XXXXRFQ Solicitation Number: XXXX-XXResearch Title: Division of Engineering Research On-Call (ROC)Problem StatementThe Ohio Department of Transportation (ODOT) is charged with the management and maintenance of Ohio’s vast transportation system. ODOT strives to execute this charge in the most effective and efficient manner possible. At times, ODOT encounters situations where low-cost, short-term, focused research tasks are needed to address an urgent issue. While important and potentially impactful, these research tasks do not warrant the level of a full-scale research project. Due to the time-sensitive nature of these tasks, it is possible that some of these tasks go unmet because the standard contracting process requires more time than available. To address this issue, ODOT developed the Research-On-Call (ROC) program. The ROC is designed to provide direct, quick access to researchers in specific areas of expertise to conduct short-term, focused, urgent research tasks. General ROC Contract TermsROC contracts are issued through ODOT’s Office of Statewide Planning & Research. The contracts are limited to total duration of 36 months and will not be extended. The maximum funding amount for a ROC contract is $900,000 and will not be increased. Funds will be allotted evenly over three fiscal years: $300,000 for fiscal year 2021, $300,000 for fiscal year 2022 and $300,000 for fiscal year 2023. Funds allotted to future fiscal years cannot be advanced to the current fiscal year; however, unused balances from previous fiscal years will carry forward into future fiscal years. Given the nature of the ROC program, there is no guarantee that a ROC contract will be utilized. The Research Section will coordinate an initial ROC start-up meeting once the contract is executed to ensure all involved parties understand the policies and procedures of the ROC program. This meeting is billable to the ROC contract. Should no further tasks be requested by the Division of Engineering, then no further payments will be authorized under the contract. Under the contract, multiple and separate requests for research tasks may be made by ODOT’s Division of Engineering until the maximum time or funding limits are reached. The following restrictions exist for individual requests for research tasks:Requests will be initiated by ODOT, not at the request of the contracted research team.Requests and authorization to begin work may only come from ODOT’s Research Section and not from any other office, division or district within ODOT.Individual task requests cannot exceed a total duration of 7 months. This includes 6 months to conduct the research and submit a draft technical brief summarizing the task activities, findings and recommendations and one month to review and finalize the technical brief. Individual tasks cannot exceed a total cost of $60,000.The purchase of equipment is not permitted on ROC contracts.All ROC tasks authorized must be invoiced separately. Requests will be primarily related to specific technical fields, as described in the Qualifications section, below.All research tasks performed under the ROC program must be in accordance with ODOT’s Research, Development & Technology Transfer (RD&T2) Manual of Procedures, available online at: of the Research TeamResearch teams submitting their qualifications for the ROC RFQ are required to document the following abilities and expertise:Structural Engineering:Test stresses in materials using strain gaugesCore and test concrete, including petrographic analysis if necessaryAnalyze metallurgical composition, welding defects, etc.Evaluate in-situ conditions of post-tensioned concretePrecisely survey and/or monitor structural behaviorAnalyze complex and/or extensive dataModel, load rate, and/or use finite element analysis for various structure typesEvaluate barrier for MASH complianceExpected Structures projects may include, but are not limited to:Assist with forensic investigations when concerns are raised about a bridgeInvestigate concrete cracking in structures – causes and recommendations to alleviate crackingEvaluating structural component performanceHydraulic Engineering:Buried StructuresField measure strains in materials using strain gauges in buried structuresObtain in-situ compaction results using DCP (Dynamic Cone Penetrometer) testing (around culverts, under approach slabs, etc.)Ability to perform and quantify voids surrounding buried structuresCore and test material, including petrographic analysis if necessaryAbility to perform standard ASTM or AASHTO material testing for Thermoplastic, Metal, and Concrete conduitAbility to perform non-destructive testing to determine the thickness of protective coatings and field applied cementitious or resin spray applied liners. Precisely survey and/or monitor structural behavior of buried structuresModel, load rate, and/or use finite element analysis for buried structuresHydrology, Hydraulics, and Water QualityModel hydraulics and/or scour with 1 dimensional and 2 dimensional flowAnalyze rainfall data and/or stream gauge data to determine rainfall event frequency and non-stationaryPerform scour calculations, finite element modelling, and field measurements at hydraulic structuresPerform water sampling and water quality testing for storm water, unexpected connections, or illicit discharges Possess knowledge of ODOT’s Policies, Procedures, and Construction Specifications in culvert design, load rating, inspection, rehabilitation, and maintenance.Expected Hydraulics projects may include, but are not limited to:Assist with forensic investigations when concerns are raised about a buried structure Assist with forensic investigations after an extreme flooding eventInvestigate physical properties and structural behavior to model and determine forces, capacities, failure, modes, etc. of buried structuresInvestigate illicit discharges Investigate performance of post construction storm water BMPsInvestigate performance of temporary construction storm water BMPsGeotechnical Engineering:Possess thorough knowledge of ODOT’s Policies and Procedures in structure design and geotechnical exploration and designPossess thorough knowledge of AASHTO LRFD Bridge Design SpecificationsPossess thorough knowledge and experience of geophysical explorationsPossess thorough knowledge and experience of cone penetration testingPerform all ODOT Prequalified Testing Laboratory testsGeology of the state of Ohio, including an experienced engineering geologistPerform strength testing of undisturbed soil samples to determine total, effective, and residual strengthsPerform in-situ testing, including pressure meter, vane-shear and dynamic cone penetration Determine mineral composition of soil samplesDetermine sulfate content of soils using ODOT method S1122Install strain gauges and measure strains in materialsPrecisely survey and/or monitor ground movements and structural behaviorAnalyze complex and/or extensive dataFinite element modeling and analysis Test concrete and bedrockExpected Geotechnical projects may include, but are not limited to:Assist with forensic investigations when concerns are raised about a structure foundation or ground movementDesign geophysical exploration programs and compare and evaluate resultsInvestigate physical properties and behavior of structures to model and determine forces, capacities, failure, deflections, deformations, etc.Determine MSE wall long term stability and maintenance recommendationsGeotechnical engineering designRoadway Engineering:Microsimulation of complex freeways and Interchanges (with an emphasis on TransmodelerSE);Macroscopic analysis using Highway Capacity SoftwarePredictive Safety Performance using HSM methodologiesNon-destructive and destructive testing and analysis of overhead sign structures, signal structures and lighting structuresPossess knowledge of ODOT’s L&D Manual Volume 1Possess knowledge of the Ohio Manual on Uniform Traffic Control Devices (OMUTCD) and traffic control in generalKnowledge of work zone traffic managementKnowledge and application of big data for the management and performance measurement of transportation systems (Inrix, Street-light O-D data sets)Expected Roadway projects may include, but are not limited to:Assist with forensic investigations related to overhead structure failures or evaluation of inspection processesDevelopment of decision making processes utilizing big dataDevelopment of improved simulation and analysis model calibration processesAssessing predicted operational performance of multi-lane roundaboutsSynthesis of access management techniquesPavement Engineering:Thorough knowledge of pavement design and materialsPossess knowledge of ODOT’s Pavement Design Manual and Pavement Condition Rating (PCR) SystemAbility to core and test pavement materialsPossess knowledge of non-destructive pavement testing methods and backcalculation techniquesAbility to perform ground penetrating radar testingKnowledge and application of big data for pavement performance measurementExpected Pavement projects may include, but are not limited to:Assist with forensic investigations of premature pavement failuresAssist with collection of PCR dataAnalyze PCR data to improve or develop pavement performance prediction curves or Markov transition probability matricesAssist with evaluation of existing pavement structures, including identifying existing repair locations and special limits, material soundness, voids, etc.Assist with ODOT calibration and implementation of AASHTO Pavement MEFailure to sufficiently document that the above qualifications are met could disqualify the research team from consideration.ROC Request ProcessOnce a research team has been selected for the ROC program, a contract to secure services will be issued to the prime research agency. The standard research agreement will be utilized with stipulations unique to the ROC program noted in the Additions to the Agreement Section (see ROC General Contract Terms Section for more information). An initial project start-up meeting will be held to explain, in more detail, the process of the ROC program. From that time, throughout the duration of the contract, ODOT may identify research tasks that will be considered part of the ROC contract. ODOT Research will send a task proposal request e-mail to the ROC Principle Investigator (PI) identifying the intended scope and requirements.Unless otherwise stated in the task request, the ROC PI will have three weeks to respond to each task request with a ROC task proposal as described in the Research Manual. ODOT Research will coordinate the review of task proposals with the appropriate TAC members. Clarifications or modifications to the task proposal may be requested. Once the task proposal is found to be satisfactory, the ROC PI will receive an official task authorization email. Until the ROC PI receives a task authorization email from ODOT Research, no work may be done on the task. Any efforts expended on behalf of the research team prior to the date of the task authorization email are not eligible for reimbursement on the contract. ROC DeliverablesTypical deliverables will include all data from the task, progress update emails and a technical summary with supporting documents. ODOT does not require the standard final report for each task; the level of effort will be along the scale of a technical brief. Depending on the nature of the requested work, other deliverables may be required and will be so noted in the task proposal request e-mail.Submission Instructions for RFQ XXXX-XXIn response to this RFQ, researchers must submit an application documenting that they meet the qualifications outlined above in this RFQ. Submission of a standard research proposal is not required. Submissions are limited to twenty (20) pages in length, excluding the cover page, table of contents, and appendices. Text should be no less than 10-point font size with 1.5 line spacing and 1-inch margins on all sides. At a minimum, submissions must include the following items:Cover Page - the first sheet of the proposal which lists the following:RFQ numberthe project title (as stated in the request for qualifications) the name and business address of the proposing organizationthe name, title, address, phone number, and email address of the PI(s)the name, title, address, and phone number of the person(s) who are authorized to bind the agency contractuallythe date submittedNOTE: The research is considered to be under the technical direction of the principal investigator (PI) identified in the proposal. If multiple investigators are participating in a project the PI shall be listed first on the proposal and on all reports. Because the PI is expected to have the primary responsibility for the work, the PI is also expected to be available and actively involved in the research efforts for the full contract period.Table of Contents - should include a list of figures, tables, and appendices as appropriate.Qualifications of Research Team – list the relevant skills and experiences of the research team that qualifies them to conduct research in the areas listed in the Qualifications of the Research Team section above. This information must be provided for the PI and all other research team members (including subcontractors) that may be participating to a significant degree. Resumes, publication lists, and summaries of previously conduct research may be included, but should be limited to no more than two (2) pages per individual.Facilities - a description or list of the general facilities at the research team’s disposal that may be necessary to conduct the work, limited to no more than two (2) pages per facility.Other Commitments of the Research Team - proposals shall demonstrate that all members of the research team, including subcontractors identified in the proposal, will be able to meet the commitments of the contract. A comprehensive listing of commitments to other work shall be provided. This can be represented in either hours or percentages of time committed to other work for each member of the proposed research team. Specific Assurances with Respect to Federally-Assisted ProjectsThe Ohio Department of Transportation in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all bidders including disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, disability, low-income status, or limited English proficiency in consideration for an award. ................
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