PDF Eff. Date: 10/10/2019 Page No.: 1 STATE OF OHIO GENERAL ...

Index No.: GDC799 Eff. Date: 11/25/2020 Page No.: 1

STATE OF OHIO DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: INK AND TONER CARTRIDGES-REMANUFACTURED AND OEM, PRINTER PARTS INCLUDING, BUT NOT LIMITED TO TRANSFER BELTS, MAINTENANCE KITS, FUSERS AND WASTE TONER COLLECTORS

CONTRACT No.: CRP30211

EFFECTIVE DATES: 08/01/2017 to 07/31/2020 Renewal through11/30/2020

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (O PCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective orderi ng o ffi c e c o n trac t approval form, contract terms and conditions, special terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expirati o n d ate, th e Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to all State Agencies, State Institutions of Higher Education and any or all Political Subdivisions within the 88 counties of the State of Ohio.

This contract award by Office of Procurement from Community Rehabilitation Program is in accordance with Section s 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This mandatory contract and any amendments thereto are available from the DAS Web site at the following address:

p ro c ure.o h i o.go v

Signed: __________________________________________________________

Matthew M. Damschroder, Director

Date

Rev. 1.30.17

SPECIFICATIONS

SCOPE OF WORK GENERAL DUTIES CORE RETURN MINIMUM ORDER WARRANTY MISCELLANEOUS

CONTRACT ITEMS

COST SUMMARY CONTRACTOR'S INDEX SUMMARY OF AMENDMENTS

TABLE OF CONTENTS

Index No.: GDC799 Page 2

PAGE NO.

3 3 3 4 4 4

5 6 7-8

Rev. 1.30.17

Index No.: GDC799 Page 3

SPECIFICATIONS

I. SCOPE OF WORK

To provide remanufactured Laser, Toner and Drum Cartridges for Printers, Copiers, and Fax Machines.

II. GENERAL DUTIES

A. Office and Sales 1. Answering phones 2. Pro cessin g customers' orders 3. Maintaining databases 4. Creating daily reports 5. Creating new customer files 6. Accounts receivable/ Accounts payable 7. Ordering product 8. Documenting received inventory 9. Creating monthly reports 10. Sales rep 11. Maintaining customers files 12. Entering info on defects 13. Entering info on product builds 14. Invoicing 15. Filing invoices 16. Trackin g orders 17. UPS orders

B. Shipping and Receiving 1. Receivin g cartridges 2. Documenting rma's 3. Documenting returns 4. Recyclin g cardboard

C. Production 1. Disass e m b le cartridge 2. Removal of all used parts 3. Clean in g of cartridge 4. Installation of new parts 5. Reass e m ble of cartridge 6. Boxing of cartridge 7. Testing of cartridge 8. Bo xin g shipping orders

III. CORE RETURN

All remanufactured laser, toner and drum cartridges offered on this contract reflect a discount for the return of the empty cartridge to Laser Cartridge Express. All core returns must be sent to Laser Cartridge Express, at 1090 Fairview Avenue, Bowling Green, OH 43402 within 60 days of the original purchase date. Laser Cartridge Express will provide UPS Return Service (RS) tags for the empty cores free of charge. To request RS tags, call 1-888-356-7560 or email ORDERS@. Cores outstanding beyond 60 days, will be considered non- returning and therefore result in an invoice for the core cost.

Rev. 1.30.17

Index No.: GDC799 Page 4 SPECIFICATIONS IV. MINIMUM ORDER All orders over $50.00 will be shipped to the customer free of charge. Minimum Order is $50.00. V. WARRANTY A. Laser Cartridge Express remanufactured cartridges are guaranteed to meet Original Manufacturer Standards. All Laser Cartridge Express cartridges are guaranteed for one year from date of purchase. In the event a cartridge proves defective, the customer should contact Laser Cartridge Express at 1-888-356-7560 or via email at ORDERS@ for a Return Merchandise Approval number prior to returning. Returned cartridges should include the customer's name, address, phone number, purchase date, and a brief description of p r o bl em. If applicable, attach a print sample illustrating the defect. B. In the event a Laser Cartridge Express cartridge is found to be the cause of damage to a customer's printer, which requires an independent service call and repair cost, Laser Cartridge Express will pay the repair cost. The c us to mer must contact Laser Cartridge Express at 1-888-356-7560 or via email at ORDERS@ prior to contacting any service personnel for the guarantee to be in full effect. The exact cause of printer damage must be listed on the repair order. VI. MISCELLANEOUS A. OEM cartrid g es may be p urch ased with p rio r DAS ap p ro val. B. Lead time for an order from Laser Cartridge Express is 2-3 days from when the order is placed. In the event of a del ay , the agency will be notified by email and or phone and given details of the delay and any other options that might be available to the agency involved.

Rev. 1.30.17

ITEM NUMBER *N/A

33729

Submit Invoices to: Ordering Agency

COST SUMMARY ITEM See Price Catalog OEM Cartridges-Prior approval by DAS required

Index No.: GDC799 Page 5

PRICE PER (SEE BELOW) See Price Catalog Varied

*This amendment is issued to update the price list effective 11/01/2020. Rev. 1.30.17

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