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Inasmuch Foundation Application CI_V2????BEFORE YOU BEGIN...You may copy and paste from other documents. You may email a draft to someone else. You may review your application prior to submission; however, once it has been submitted you will be unable to make changes. A printer friendly version is available.We've requested several attachments. If there are still things we should know about your proposal, please feel free to include that information under "Anything Else."Data marked as required (*) are system requirements though we consider answers to all questions important to the process.????????Applicant InformationFederal Tax ID??731389260?Organization Name??Citizens For Juvenile Justice Inc. AND Oklahoma County Juvenile Justice Center?Mailing Address??5905 N Classen Court?City??Oklahoma City?State??OK?Zip Code + 4??73118-5948?Organization Background??Citizens for Juvenile Justice (CJJ) was created by Oklahoma State mandate in 1992. Its purpose is to educate the public and increase citizen input concerning juvenile justice issues; to assist the Oklahoma County Juvenile Bureau in enhancing its services to at-risk juveniles, both directly and indirectly; and to participate in other charitable acts as designated by the Juvenile Justice Center (Article 2 of CJJ by-laws).The Oklahoma County Juvenile Detention Center is an 80-bed facility designed for short-term secure placement of juveniles in Oklahoma County. It opened on December 20, 1958 as a detention home with twenty-one beds for delinquent youth. In September of 1986, it was replaced by a 42-bed facility, which was updated in 1996, to add 38 beds, three classrooms, staff offices and a multi-purpose room. It is licensed by the Office of Juvenile Affairs and accredited by the American Correctional Association.The OCJJC Library strives to provide library materials and services to the residents of the detention facility. Library services are designed to meet the educational and entertainment needs of the residents and to encourage the love of reading, which will enhance their lives both inside the facility and as productive members of society (Advisory Board Purpose Statement). ?Date Founded??March 16, 1992?Organization's Annual Budget?$0. ?How many people do you serve???1,111?What population and geographical areas are served by your organization???The Juvenile Justice Center serves juveniles ages 8-17 in Oklahoma County?Website Address?? Center/DetentionCenter.htm?Prefix???First Name??Ronnie?Last Name??Ward?Suffix???Title??Facility Administrator; Juvenile Justice Center?E-mail??rward2@?Office Phone??405-713-6487?Mobile Phone??405-996-0798?Check this box if the contact for this request is the Executive Director.???Prefix???First Name??Taylor?Last Name??Wolfe?Suffix???Title??Assistant Facility Administrator, Juvenile Justice Center?E-mail??twolfe@?Office Phone??405-713-6943?Mobile Phone??405-962-9459?????Project InformationProgram Area??Health and Human Services, Education?Project Title??Improving Access and Service at the Oklahoma County Juvenile Justice Center Library?Amount Requested??$108,618.90?Payable over how many years???over 1 year?Project Budget??$108, 618.90 (includes 5% administrative fee of $5172.33 for CJJ)?Request Type/Status??Capital Improvement-Pending Review?Provide a detailed description of the project for which you are requesting support.??On any given day, the Juvenile Justice Center (JJC) houses up to 82 youth ages 8-17 while they await court hearings. The average stay ranges from 16-60 days. During that time, staff utilize a small converted gymnasium to host training sessions, reading and other activities for them. This single room, used by 14-20 people at a time, features a concrete floor partially covered by rubber mats, concrete walls, a 20'8" ceiling with indirect lighting at 10'4", and a storage area partitioned off at one end of the room with chain-link fence. A few heavy folding tables lean against one wall and plastic chairs are stacked in the corner. Administration at the JJC originally sought assistance from the School of Library and Information Studies (SLIS) at the University of Oklahoma to bring order to its scattered and disorganized book collection. Working in partnership with the Metropolitan Library System (MLS), Oklahoma City Public Schools (OKCPS), the Thunder Read to Achieve program, and Chesapeake Energy, SLIS volunteers solicited approximately 2000 book donations (with more to come) and worked to catalogue and organize them. An MLS Outreach "Come Read with Me" teacher was arranged to work directly with the residents. In addition, a $5000 grant from the Friends of the Library enabled the purchase of ten bookcases to replace the mismatched, broken ones; a local company, Commercial Concepts, volunteered to assemble and install them. As SLIS worked with the collection, they realized that the room itself needed significant renovation in order to increase its functionality and to provide a more relaxing, pleasant space for quiet reading and group activities. They also realized that technology needed to be added to enhance lessons and learning. They sought out the expertise of the Community Health and Environmental Design Studio (CHED) who, after studying the space and needs, drew up four three-dimensional models for consideration. These plans included ways to address acoustics, lighting, seating, and safety concerns. Bids were sought and James Saffle, director of the Juvenile Justice Bureau, secured permission from the County Commissioner’s Board to proceed with the building project. Citizens for Juvenile Justice (CJJ) would like to invite the Inasmuch Foundation to partner with them in this important mission. We seek to enrich the quality of these youths' lives, to foster literacy and lifelong learning, and to promote the love of reading while they are housed at the Center. By supporting the JJC in updating their library, we better the environment for staff and youth, while at the same time creating educational opportunities which could impact and change the course of young lives. A website was created to promote the library and to attract donations. Please feel free to visit us at _______To update the physical space of the library at the Juvenile Justice Center so that it is both functional and inviting for facility residents and staff, the room would be renovated in the following manner-*Lower 20' 8" ceiling to 10' with reflective tiles to improve acoustics and to reduce heat and air loss*Replace (12) loudly-buzzing, slow-to-turn-on, upward-reflecting wall flood lights with pendant-style lighting for better visibility. Add dimmer switch to control brightness during presentations.*Remove scattered rubber mats and install 1350 sq ft of appropriate sound-muffling vinyl or linoleum flooring*Cover 4800 sq ft of concrete walls with drywall and paint*Furnish room with 4 cafeteria-style tables, 6 loungers, 10 wall desks with chairs, 10 additional chairs, and 2 cube ottomans. *Eliminate chain-link fence storage area by constructing a wall and door; convert for book storage and office area.*Purchase 10 desktop computers with monitors, keyboards, mousepads & headphones; one ceiling-mounted projector; 3 battery backups to prevent power surges; a router; and 10 wi-fi adaptors to connect to the internet. Construction costs (with contingencies) total $77,651. Furniture estimates are $17, 345.10. IT proposal is $8450.48 Total projected cost is approximately $103,446.58. ?How will increased operations costs be incorporated into the organization's annual operating budget???No increases in operational expenses are anticipated with this renovation. If anything, heating and cooling expenses may decrease as a result of lowering the ceilings and covering the walls and floors.?What has been done or will be done to ensure the best values or lowest costs are obtained???Due to the library's location within a county juvenile detention facility, there are stringent safety requirements involved with this project. Estimates for materials and labor reflect this. Furniture, for example, must be durable yet light-weight (no wood or metal chairs). Bookcases (and their shelves) must be secured to the walls. All construction codes must be met for fire, health and safety. Contractors must pass background and security checks.?List organizational changes and the specific behavioral changes that will be needed if the increase in the organization's effectiveness is to be realized.??In order for the JJC to increase its effectiveness in providing reading and training opportunities, no organizational or behavioral changes are needed beyond providing additional support in the presence of an MLS "Come Read with Me" teacher twice a week. With oversight from the OKJCC Library Advisory Board, the OU SLIS, the MLS, OKCPS, and Chesapeake will work together to maintain the collection. Several physical changes to the room (a converted small gymnasium) are necessary. The collection must be organized, updated, accessibly arranged on shelves, and catalogued. The acoustics and lighting in the room must be improved. The furniture must to be comfortable and versatile for use by residents for leisure reading, for the Come Read with Me sessions and other programs, and for staff training. Technology and a connection to the internet must be secured. The intention of our grant is to provide for these changes.?What results are you committed to achieving???At the completion of this project, the JJC will have a functioning library for its residents and teachers. In addition, it will have a comfortable and flexible area for staff training and resident programs. This renovation would create an inviting space that would foster a desire to stay and enjoy reading.?List the steps necessary to reach successful results.??We hope to observe increased use of the space for a greater variety of purposes. Additionally, we hope that attitudes and behavior improve while in the library. Although no tracking of the juveniles’ behavior or future academic success can be done, an evaluation component is being developed as part of a thesis project in the MLIS program at OU; its purpose will be to measure, through teacher and staff surveys, some of the contributions expected from this project's improvements to access and service.?What factors most suggest that the person(s) who will lead the project can facilitate the intended results???The Assistant Facility Administrator, Taylor Wolfe, will lead this project. Ms. Wolfe has a degree in Criminal Justice and has worked at the Center for nine years. She is currently the fire, health and safety officer for the Center and, as such, has an awareness of the required codes and regulations necessary for this renovation. Before her promotion to Assistant Facility Administrator, she served as a day room staff member. Her experience in that position enables her to judge what is most necessary to increase the functionality and accessibility of the library.?????Evidence of SustainabilityHave you completed the Standards for Excellence course through the Center for Nonprofits or similar group???No, we have not.?What challenge or problem is your organization trying to address???We are trying to address the extremely low reading skill levels of residents and to provide the staff and teachers with the necessary tools to make a positive impact. By providing an organized and current collection, we hope to interest the youth in reading. By providing a flexible and functional space, we hope to enable their teachers to assign and engage in research projects, writing assignments, presentations and activities that have hitherto been impossible. By providing comfortable seating and pleasant surroundings, we hope they will be able to relax and enjoy reading.?For the specific area for which you seek our support, what are your core strengths???One core strength is a highly rated facility and staff. The Juvenile Detention Center has been accredited by the American Correction Association since 1990, and was awarded this honor again in January 2012. Only a renovation of the interior physical space is needed, and trained professionals are already in place to fully utilize its increased capabilities. Another core strength is the community support the Center has received. Involved in this project, either by donation of funds or volunteer hours, are the OU School of Library Information Studies; the Metropolitan Library System and its nonprofit, Friends of the Library; OKC Public Schools (specifically, Emerson High School); Chesapeake Energy; Commercial Concepts, a locally owned company; and the Thunder Read to Achieve program. Additionally, an advisory board was formed to oversee and make recommendations for the site on an ongoing basis. This board meets monthly and includes: Ms. Tayler Wolfe, Assistant Facility Administrator, Oklahoma County Juvenile Justice Center; Mrs. LaVetta Dent, Director of Outreach Services, Metropolitan Library System; Dr. Cecelia Brown, Professor and Director, OU School of Library and Information Studies; Mrs. Cathy Carlson, Library Media Specialist, Emerson High School, Oklahoma City Public Schools; Dr. Buffy Edwards, Alternative Education/Library Information Specialist, Norman Public Schools and OU LIS professor; Lindsay Gowan, Sr. Librarian & Information Resources Analyst, Chesapeake Energy; Stacy Schrank, MLIS graduate student and Employee Development Coordinator for MLS, and Cameron Smith, alumnus OU MLIS graduate student and MLS employee.?What have you recently achieved???The original collection of books has been weeded and torn/worn books have been discarded; roughly 2,000 books were donated by the community. OU LIS students, along with volunteers from Chesapeake, MLS, and Emerson HS have been working to organize, shelve, and catalogue the collection. A technology plan was devised to make wireless access possible through the use of a router and adaptors; this will enable staff to keep track of checked-out books and to present online programs. A $5000 grant was written and awarded to secure 10 bookcases. The Metropolitan Library System's Outreach "Come Read with Me" program is providing a teacher to work with the residents for five hours every week.?Does your organization have a long term plan? What other steps have you taken to ensure your sustainability???The Juvenile Detention Center has existed since 1958; it is sustained by government (i.e. taxpayer) funds. The need for a safe place to educate and rehabilitate the young residents of the facility is not going away, and although funding may fluctuate, it is ensured. The plan is to do the most good with whatever we have. The more functional this library is, the more accessible its materials, the more flexible its furnishings, and the more inviting its atmosphere, the more we will be able to accomplish in our limited time with the residents. Our partnerships with MLS, OKC Public Schools, and Chesapeake should enable us, in the future, to refresh, maintain and update the collection and to secure other educational materials and resources as needed. ?Recount past or anticipated losses of key people at board and staff levels and any current gaps in capacity.??This really doesn't apply to the CJJ, JCC, Advisory Board, or OKCPS. While people do resign, retire, and change jobs, the Juvenile Detention Center staff, the Citizens for Juvenile Justice, the Advisory Board, and OKC Public Schools are committed to and/or required to fill specific leadership positions and to maintain a certain level of staffing (for example, six teachers). The project is one that can be completed within a year or less, thus there is a strong likelihood of consistency with key people who are currently in leadership positions.?Corporate %???Foundation %??5%?Government %??95%?Individual %???In Kind %???Program Revenue %???Special Events %???United Way %???Other %???????Attachments???TitleFile Name?Detailed project budgetConstruction Estimate.pdf?Detailed project budgetFurniture Quote_11.25.pdf?Current annual operating budgetadopted_budget_14_15.pdf?Audited financial statementsCounty Audit 1.pdf?Audited financial statementsCounty Audit 2.pdf Detailed project budget IT Proposal.pdf ................
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