Louisiana
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ATCHAFALAYA BASIN LEVEE DISTRICT
P. O. Box 170
Port Allen, Louisiana 70767-0170
Phone (225) 387-2249
Fax (225) 387-4742
June 6, 2012
A Regular Board Meeting of the Board of Commissioners for the Atchafalaya Basin Levee District was held at the Office of the Board in Port Allen, Louisiana at 3:00 p.m., Wednesday, June 6, 2012. President John Grezaffi called the meeting to order. Mrs. Janice Jarreau called the roll. The following members were present:
COMMISSIONER PARISH
Glenn Angelle Iberia
Gerald Alexander Ascension
Cory Chustz West Baton Rouge
Bill Flynn West Baton Rouge
John Grezaffi Pointe Coupee
Daniel Hebert Iberville
Karen Jewell Iberville
Stephen Juge Pointe Coupee
Moise LeBlanc St. Martin
Gerald LeGrand St. Martin
Harry Marionneaux Iberville (arrived late)
Earl Matherne Assumption
Barry Soileau St. Landry
Absent:
None
Also Present:
INDIVIDUAL REPRESENTING
Brian Sheely Horizon Wealth Management
Rick Dugas CPRA
Steve Marionneaux Levee Board Attorney
Cecil Tessier Assistant Executive Director
Richard Sparks Levee Board Operations Superintendent
Bruce Guidry Levee Board Police Captain
Janice Jarreau Administrative Program Manager
Kristy Jewell Human Resource Analyst
Crissi Canezaro Administrative Coordinator
Tiffany Weber Administrative Coordinator
Will Tyson Executive Director
* * * * *
President John Grezaffi asked for any public comments. Hearing none, the Commissioners reviewed the minutes of the May 2, 2012 meeting. Mr. Will Tyson advised the board that previously the board received a bid from Theophilus Oil, Gas & Land Services, LLC for the purchase of an oil, gas and mineral lease from the Atchafalaya Basin Levee District for five separate tracts of land as described in their bid. He said we now need a resolution from the board authorizing the President of the Board of Commissioners to execute the lease in favor of Theophilus Oil, Gas & Land Services, LLC and to forward these resolutions to the Mineral Board.
Commissioner Barry Soileau moved, seconded by Commissioner Earl Matherne
RESOLUTION
BE IT RESOLVED, by the Board of Commissioners for the Atchafalaya Basin Levee District that the offer of Theophilus Oil, Gas & Land Services, LLC, 263 Third Street, Suite 312, Baton Rouge, LA for the sum of two thousand one hundred twenty four dollars and fifteen cents ($2,124.15), for the purchase of an oil, gas and mineral lease from the Board of Commissioners for the Atchafalaya Basin Levee District be accepted covering the property containing 8.33 acres, more or less, located in the Northeast Quarter of Section 21, Township 13 South, Range
12 East, St. Martin Parish in the hereinabove bid of Theophilus Oil, Gas & Land Services, LLC, and
BE IT FURTHER RESOLVED, that John Grezaffi, President of the Board of Commissioners for the Atchafalaya Basin Levee District, be and he is authorized, empowered and directed to execute for, in the name of, and on behalf of the Board of Commissioners for the Atchafalaya Basin Levee District, an oil, gas and mineral lease to and in favor of Theophilus Oil, Gas & Land Services, LLC, for the consideration and on the terms described in said bid, which bid has been accepted on this date, and containing such other usual and customary provisions as may be deemed satisfactory and proper by said Board of Commissioners for the Atchafalaya Basin Levee District, subject to the approval of the State Mineral Board.
BE IT FURTHER RESOLVED, that John Grezaffi, be and he is further authorized, empowered and directed to do any and all things and sign any and all instruments as he may deem necessary and proper in order to carry out the purposes and intents thereof.
Vote on Roll Call:
Yeas: Commissioners Gerald Alexander, Glenn Angelle, Cory Chustz, Bill Flynn, John Grezaffi, Daniel Hebert, Karen Jewell, Stephen Juge, Moise LeBlanc, Gerald LeGrand, Harry Marionneaux, Earl Matherne and Barry Soileau
Nays: None
Absent and not voting: None
The vote in favor thereof being unanimous, the resolution was declared duly adopted.
**********
I, Janice Jarreau, Secretary of the Board of Commissioners, Atchafalaya Basin Levee District, do hereby certify that the above and foregoing is a true and correct copy of resolution adopted June 6, 2012, Regular Meeting, the Board of Commissioners for the Atchafalaya Basin Levee District, Port Allen, Louisiana.
/s/Janice Jarreau
RESOLUTION
BE IT RESOLVED, by the Board of Commissioners for the Atchafalaya Basin Levee District that the offer of Theophilus Oil, Gas & Land Services, LLC, 263 Third Street, Suite 312, Baton Rouge, LA for the sum of twelve thousand four hundred dollars ($12,400), for the purchase of an oil, gas and mineral lease from the Board of Commissioners for the Atchafalaya Basin Levee District be accepted covering the property containing 40.0 acres, more or less, being the Northeast
Quarter of the Northwest Quarter Section 21, Township 13 South, Range 12 East, St. Martin
Parish, in the hereinabove bid of Theophilus Oil, Gas & Land Services, LLC, and
BE IT FURTHER RESOLVED, that John Grezaffi, President of the Board of Commissioners for the Atchafalaya Basin Levee District, be and he is authorized, empowered and directed to execute for, in the name of, and on behalf of the Board of Commissioners for the Atchafalaya Basin Levee District, an oil, gas and mineral lease to and in favor of Theophilus Oil, Gas & Land Services, LLC, for the consideration and on the terms described in said bid, which bid has been accepted on this date, and containing such other usual and customary provisions as may be deemed satisfactory and proper by said Board of Commissioners for the Atchafalaya Basin Levee District, subject to the approval of the State Mineral Board.
BE IT FURTHER RESOLVED, that John Grezaffi, be and he is further authorized, empowered and directed to do any and all things and sign any and all instruments as he may deem necessary and proper in order to carry out the purposes and intents thereof.
Vote on Roll Call:
Yeas: Commissioners Gerald Alexander, Glenn Angelle, Cory Chustz, Bill Flynn, John Grezaffi, Daniel Hebert, Karen Jewell, Stephen Juge, Moise LeBlanc, Gerald LeGrand, Harry Marionneaux, Earl Matherne and Barry Soileau
Nays: None
Absent and not voting: None
The vote in favor thereof being unanimous, the resolution was declared duly adopted.
**********
I, Janice Jarreau, Secretary of the Board of Commissioners, Atchafalaya Basin Levee District, do hereby certify that the above and foregoing is a true and correct copy of resolution adopted June 6, 2012, Regular Meeting, the Board of Commissioners for the Atchafalaya Basin Levee District, Port Allen, Louisiana.
/s/Janice Jarreau
RESOLUTION
BE IT RESOLVED, by the Board of Commissioners for the Atchafalaya Basin Levee District that the offer of Theophilus Oil, Gas & Land Services, LLC, 263 Third Street, Suite 312, Baton Rouge, LA for the sum of twenty thousand four hundred dollars ($20,400.00), for the purchase of an oil, gas and mineral lease from the Board of Commissioners for the Atchafalaya Basin Levee District be accepted covering the property containing 80.0 acres, more or less, being the West
Half of the Southwest Quarter of Section 22, Township 13 South, Range 12 East, St. Martin
Parish, in the hereinabove bid of Theophilus Oil, Gas & Land Services, LLC, and
BE IT FURTHER RESOLVED, that John Grezaffi, President of the Board of Commissioners for the Atchafalaya Basin Levee District, be and he is authorized, empowered and directed to execute for, in the name of, and on behalf of the Board of Commissioners for the Atchafalaya Basin Levee District, an oil, gas and mineral lease to and in favor of Theophilus Oil, Gas & Land Services, LLC, for the consideration and on the terms described in said bid, which bid has been accepted on this date, and containing such other usual and customary provisions as may be deemed satisfactory and proper by said Board of Commissioners for the Atchafalaya Basin Levee District, subject to the approval of the State Mineral Board.
BE IT FURTHER RESOLVED, that John Grezaffi, be and he is further authorized, empowered and directed to do any and all things and sign any and all instruments as he may deem necessary and proper in order to carry out the purposes and intents thereof.
Vote on Roll Call:
Yeas: Commissioners Gerald Alexander, Glenn Angelle, Cory Chustz, Bill Flynn, John Grezaffi, Daniel Hebert, Karen Jewell, Stephen Juge, Moise LeBlanc, Gerald LeGrand, Harry Marionneaux, Earl Matherne and Barry Soileau
Nays: None
Absent and not voting: None
The vote in favor thereof being unanimous, the resolution was declared duly adopted.
**********
I, Janice Jarreau, Secretary of the Board of Commissioners, Atchafalaya Basin Levee District, do hereby certify that the above and foregoing is a true and correct copy of resolution adopted June 6, 2012, Regular Meeting, the Board of Commissioners for the Atchafalaya Basin Levee District, Port Allen, Louisiana.
/s/Janice Jarreau
RESOLUTION
BE IT RESOLVED, by the Board of Commissioners for the Atchafalaya Basin Levee District that the offer of Theophilus Oil, Gas & Land Services, LLC, 263 Third Street, Suite 312, Baton Rouge, LA for the sum of ten thousand two hundred dollars ($10,200.00), for the purchase of an oil, gas and mineral lease from the Board of Commissioners for the Atchafalaya Basin Levee District be accepted covering the property containing 40.0 acres, more or less, being the Southwest Quarter of the Northeast Quarter of Section 27, Township 13 South, Range 12 East, St. Martin
Parish, in the hereinabove bid of Theophilus Oil, Gas & Land Services, LLC, and
BE IT FURTHER RESOLVED, that John Grezaffi, President of the Board of Commissioners for the Atchafalaya Basin Levee District, be and he is authorized, empowered and directed to execute for, in the name of, and on behalf of the Board of Commissioners for the Atchafalaya Basin Levee District, an oil, gas and mineral lease to and in favor of Theophilus Oil, Gas & Land Services, LLC, for the consideration and on the terms described in said bid, which bid has been accepted on this date, and containing such other usual and customary provisions as may be deemed satisfactory and proper by said Board of Commissioners for the Atchafalaya Basin Levee District, subject to the approval of the State Mineral Board.
BE IT FURTHER RESOLVED, that John Grezaffi, be and he is further authorized, empowered and directed to do any and all things and sign any and all instruments as he may deem necessary and proper in order to carry out the purposes and intents thereof.
Vote on Roll Call:
Yeas: Commissioners Gerald Alexander, Glenn Angelle, Cory Chustz, Bill Flynn, John Grezaffi, Daniel Hebert, Karen Jewell, Stephen Juge, Moise LeBlanc, Gerald LeGrand, Harry Marionneaux, Earl Matherne and Barry Soileau
Nays: None
Absent and not voting: None
The vote in favor thereof being unanimous, the resolution was declared duly adopted.
**********
I, Janice Jarreau, Secretary of the Board of Commissioners, Atchafalaya Basin Levee District, do hereby certify that the above and foregoing is a true and correct copy of resolution adopted June 6, 2012, Regular Meeting, the Board of Commissioners for the Atchafalaya Basin Levee District, Port Allen, Louisiana.
/s/Janice Jarreau
RESOLUTION
BE IT RESOLVED, by the Board of Commissioners for the Atchafalaya Basin Levee District that the offer of Theophilus Oil, Gas & Land Services, LLC, 263 Third Street, Suite 312, Baton Rouge, LA for the sum of twenty thousand sixty dollars and eighty five cents ($20,060.85), for the purchase of an oil, gas and mineral lease from the Board of Commissioners for the Atchafalaya Basin Levee District be accepted covering the property containing 78.67 acres, more or less, being that portion of Governmental Lots 1 and 2 in the North Half of Section 22, Township 13
South, Range 12 East, lying West of Grand River, in St. Martin Parish, Less and Except a
Tract containing 8.33 acres, designated at Tract 8 on Plat of Survey in the hereinabove bid of Theophilus Oil, Gas & Land Services, LLC, and
BE IT FURTHER RESOLVED, that John Grezaffi, President of the Board of Commissioners for the Atchafalaya Basin Levee District, be and he is authorized, empowered and directed to execute for, in the name of, and on behalf of the Board of Commissioners for the Atchafalaya Basin Levee District, an oil, gas and mineral lease to and in favor of Theophilus Oil, Gas & Land Services, LLC, for the consideration and on the terms described in said bid, which bid has been accepted on this date, and containing such other usual and customary provisions as may be deemed satisfactory and proper by said Board of Commissioners for the Atchafalaya Basin Levee District, subject to the approval of the State Mineral Board.
BE IT FURTHER RESOLVED, that John Grezaffi, be and he is further authorized, empowered and directed to do any and all things and sign any and all instruments as he may deem necessary and proper in order to carry out the purposes and intents thereof.
Vote on Roll Call:
Yeas: Commissioners Gerald Alexander, Glenn Angelle, Cory Chustz, Bill Flynn, John Grezaffi, Daniel Hebert, Karen Jewell, Stephen Juge, Moise LeBlanc, Gerald LeGrand, Harry Marionneaux, Earl Matherne and Barry Soileau
Nays: None
Absent and not voting: None
The vote in favor thereof being unanimous, the resolution was declared duly adopted.
**********
I, Janice Jarreau, Secretary of the Board of Commissioners, Atchafalaya Basin Levee District, do hereby certify that the above and foregoing is a true and correct copy of resolution adopted June 6, 2012, Regular Meeting, the Board of Commissioners for the Atchafalaya Basin Levee District, Port Allen, Louisiana.
/s/ Janice Jarreau
Each resolution passed unanimously.
Commissioner Earl Matherne moved, seconded by Commissioner Karen Jewell and unanimously carried to approve the minutes of the May 2, 2012 meeting and that they be published in the official journal of the Board.
* * * * *
Mr. Will Tyson advised the Board that the Corps of Engineers entered into a contract to start work at the Morganza Control Structure. They will monitor the ground water pressure on the protected side of the structure. He said he has not received the contract yet on the stone sites, but should have it next week. We will send certified letters to landowners in Iberville Parish to allow the Corps of Engineers to go in and do surveying and soil borings. Mr. Tyson said this could improve the drainage in the area considerably if they do the drainage ditches associated with the over flow wells.
* * * * *
Mr. Rick Dugas of CPRA addressed the Board. He informed the Commissioners that Mr. Richard White passed away. He also advised the board that the web based permit system has some IT issues that will cause it to run late.
* * * * *
NOTICE
Sealed bids will be received by the Board of Commissioners, Atchafalaya Basin
Levee District, in its Office in Port Allen, Louisiana, up to 2:00 p.m., Wednesday, June 6, 2012
and can also be submitted online at for:
(1) Furnishing Gasoline and Diesel Fuel delivered at designated locations
within the District in quantities as requested for twelve calendar months
beginning July 1, 2012 and ending June 30, 2013.
(2) Furnishing Washed Gravel, Crushed Limestone and Crushed Sandstone
delivered at designated locations within the District in quantities as requested
for twelve calendar months beginning July 1, 2012 and ending June 30, 2013.
All bids will be publicly opened and read at 4:00 p.m. of the same day, and any bid
received subsequent to that time will be returned unopened.
The right is reserved to reject any and all bids and to waive informalities.
Bid to be submitted in sealed envelope marked
“BID – FUEL” or “BID - AGGREGATES.”
Specifications, proposal forms, etc., are available at the Atchafalaya Basin Levee
District Office, (525 Court Street) P. O. Box 170, Port Allen, Louisiana 70767, telephone
number (225) 387-2249.
Janice G. Jarreau John Grezaffi
Secretary President
3t
Daily Journal of Commerce, The Advocate, Plaquemine Post South, and Pointe Coupee Banner
May 10, 17, and 24, 2012.
The following bids for gasoline and diesel fuel were duly opened and read:
Morel G. Lemoine
P.O. Box 80
New Roads, LA 70760
Unit 1 $.17 Unit 2 $.25 Unit 3 $.17 Unit 4 No Bid Unit 5 $.18 Unit 6 $.18
Retif Oil & Gas
527 Destrehen Ave.
Harvey, LA 70058
Unit 1 $.25 Unit 2 No Bid Unit 3 $.25 Unit 4 $.25 Unit 5 $.25 Unit 6 $.25
Richard Oil & Fuel
2330 Highway 70
Donaldsonville, LA 70346
Unit 1 $.175 Unit 2 $.24 Unit 3 No Bid Unit 4 $.28 Unit 5 $.175 Unit 6 $.25
Commissioner Gerald Alexander moved, seconded by Commissioner Cory Chustz and unanimously carried to take the bids under advisement and review to insure they meet specifications.
* * * * *
The following bids for crushed limestone were duly opened and read:
Vermillion Shell & Limestone
P.O. Box 130
Abbeville, LA 70511
Item 1 $37.75
Acadiana Shell & Limestone
P.O. Box 280
Abbeville, LA 70511
Item 1 $31.50 Item 6 $29.00
Bear Industries
4323 North River Road
Port Allen, LA 70767
Item 1 $31.75
Moreau’s Material Yard
P.O. Box 206
Simmesport, LA 71369
Item 1 $34.50
Luhr Bros. Inc.
P.O. Box 50
Columbia, IL 62236
Item 4 $25.25
Pine Bluff Sand & Gravel
1201 C1 Airline Hwy.
Baton Rouge, LA 70805
Item 1 $36.25 Item 2 $36.25 Item 4 $26.00 Item 5 $26.00 Item 6 $26.00
Commissioner Earl Matherene moved, seconded by Commissioner Moise LeBlanc and unanimously carried to take the bids under advisement to insure they meet specifications.
* * * * *
ADVERTISEMENT FOR BIDS
OFFICIAL JOURNAL
Sealed bids will be received by the Board of Commissioners for the Atchafalaya Basin Levee District, at 525 Court Street, Port Allen, Louisiana, up to 2:00 p.m., Wednesday, June 6, 2012, for printing and publication of minutes of meetings of the Atchafalaya Basin Levee District and all other legal advertisements required by law for a period of one (1) year.
All bids will be publicly opened and read at 4:00 p.m. of the same day, and any bid received subsequent to 2:00 p.m. will be returned unopened.
The right is reserved to reject any and all bids and to waive informalities.
Bid to be submitted in sealed envelope marked “BID - OFFICIAL JOURNAL.”
Janice G. Jarreau John Grezaffi
Secretary President
3t
Pointe Coupee Banner, Plaquemine Post South and West Side Journal
May 10, 17, and 24, 2012
The following bid for the official journal was duly opened and read:
Pointe Coupee Banner
$2.90 per square inch
Commissioner Harry Marionneaux moved, seconded by Commissioner Gerald LeGrand and unanimously carried to accept the bid received from Pointe Coupee Banner for $2.90 per square inch.
* * * * *
ATCHAFALAYA BASIN LEVEE DISTRICT
REQUESTS FOR PROPOSALS
Proposals to act as Fiscal Agent in accordance with the applicable provisions of Part I of
Chapter 7 of Title 39, Sections 1211 to 1235 of the LA Revised Statutes of 1950 are invited from
the banks domiciled in each of the parishes of Iberville, Pointe Coupee and West Baton Rouge,
within a 15 mile radius of the domicile of Port Allen, Louisiana. Any bank whose domicile is
within the District, but further than a 15 mile radius, having a branch office within the 15 mile
radius, may propose providing the branch itself can meet all the terms listed in the specifications.
Sealed RFP's will be received until 4:00 p.m., Wednesday, June 6, 2012, by the
Atchafalaya Basin Levee District, which time and place the RFP's will be publicly opened and
read in the District's Office at 525 Court Street in Port Allen, Louisiana. RFP's should be
addressed to William Tyson, Executive Director, Atchafalaya Basin Levee District, P. O. Box
170, Port Allen, Louisiana 70767 and marked "Fiscal Agent Proposal".
Should no proposals be received, the District will negotiate a private contract as provided
in LA Revised Statute 39:1211-1218. The RFP specifications may be picked up at the office of
the Atchafalaya Basin Levee District, 525 Court Street, Port Allen, Louisiana or calling (225)
387-2249.
Janice G. Jarreau John Grezaffi
Secretary President
3t
Pointe Coupee Banner, West Side Journal and Plaquemine Post/South
May 10, 17, and 24, 2012
The following bid for the fiscal agent bank was duly opened and read:
Citizen’s Bank & Trust
58240 Belleview Road
Plaquemine, LA 70764
Commissioner Barry Soileau moved, seconded by Commissioner Earl Matherne and unanimously carried to approve the bid from Citizen’s Bank and Trust, subject to review by the Executive Director and legal counsel.
* * * * *
A meeting of the Executive Committee of the Board of Commissioners for the Atchafalaya Basin Levee District was held on Wednesday, May 9, 2012 at 4:00 p.m. at the Board Office in Port Allen, Louisiana. Chairman Steve Juge called the meeting to order. The following members were present:
Steve Juge, Chairman
Daniel Hebert, 1st Vice Chairman
Harry Marionneaux, 2nd Vice Chairman
Barry Soileau, Member
Moise LeBlanc, Member
John Grezaffi, Ex-Officio Chair
Bill Flynn, Ex-Officio Chair
Absent: None
Also Present:
Commissioner Gerald Alexander
Commissioner Karen Jewell
Commissioner Glenn Angelle
Commissioner Earl Matherne
Cecil Tessier, Assistant Executive Director
Richard Sparks, Levee Board Operations Superintendent
Bruce Guidry, Levee Board Police Captain
Janice Jarreau, Administrative Program Manager
Kristy Jewell, Human Resource Analyst
Tiffany Weber, Administrative Coordinator
Peggy McCutcheon, Accounting Technician
William Tyson, Executive Director, Levee Board
Steve Marionneaux, Levee Board Attorney
1. Request for a water well permit from Mr. Daniel Dupont - The committee reviewed a request from Mr. Daniel Dupont to dig a water well at his camp located in Breaux Bridge, Louisiana. His camp has been located there for twenty years, but he was sharing a water well with two other camps. He decided to dig his own well, and is asking for a waiver of the $500 fee for the permit. The committee said the current policy is to charge $500 for the permit, and it does not allow for grandfathering. If this request were granted, it would set a precedent. Commissioner Barry Soileau moved, seconded by Commissioner Harry Marionneaux to require that he purchase the permit. The motion passed with one opposing vote from Commissioner Moise LeBlanc.
2. Discuss a policy to hire above minimum - The committee reviewed the following updated policy: "It is the policy of the Atchafalaya Basin Levee District that at the discretion of the Executive Director and Appointing Authority under the provisions of the Louisiana Department of State Civil Service Rule 6.5(g), a new appointment to a classified position may be paid up to the third quartile of the position's pay range if he or she possesses verified extraordinary qualifications above and beyond minimum qualifications." Commissioner Daniel Hebert moved, seconded by Commissioner Moise LeBlanc and unanimously carried to approve the revised policy.
3. Discuss professional service contracts - Commissioner Barry Soileau moved, seconded by Commissioner Moise LeBlanc and unanimously carried to approve the following Professional Service Contracts: (1) B & P Supply to provide janitorial services; (2) Stephen H. Marionneaux as Attorney for the Levee Board; (3) Verma Systems for maintenance and repair of computers owned by the District; and (4) Linda Alwood as stenographer of the meetings of the Levee District.
4. Discuss correspondence regarding Ford Motor Company Class Action Lawsuit - Mr. Tyson advised the committee that he received an update from their attorney relative to the class action lawsuit for defective 6.0 liter diesel engines. We have four of the trucks, and he will reaffirm with their attorney that we can sell the trucks. Commissioner Steve Juge asked if we could remain in the class action suit if we sell the trucks, and Mr. Marionneaux advised him that we would.
There being no further business to come before the committee, upon motion by Commissioner Barry Soileau and unanimously carried, the meeting adjourned.
Respectfully submitted,
/s/Steve Juge, Chairman /s/Daniel Hebert, 1st Vice Chairman
/s/Harry Marionneaux, 2nd Vice Chairman /s/Moise LeBlanc, Member
/s/Barry Soileau, Member /s/Bill Flynn, Ex-Officio Chairman
/s/John Grezaffi, Ex-Officio Chairman
Commissioner Steve Juge moved, seconded by Commissioner Harry Marionneaux and unanimously carried to approve the Executive Committee minutes of May 9, 2012 as presented.
* * * * *
Commissioner Steve Juge moved, seconded by Commissioner Harry Marionneaux and unanimously carried to approve the Professional Service Contracts as presented. The contracts are for the following:
B&P Supply
Mr. Stephen H. Marionneaux
Verma Systems
Mrs. Linda Alwood
Air Control
* * * * *
A meeting of the Insurance/Finance Committee of the Board of Commissioners for the Atchafalaya Basin Levee District was held at 3:00 p.m., Wednesday, May 23, 2012, at the Board Office in Port Allen, Louisiana. 1st Vice Chairman Earl Matherne called the meeting to order. The following members were present:
Daniel Hebert, Chairman (arrived late)
Earl Matherne, 1st Vice Chairman
Gerald Alexander, 2nd Vice Chairman
Moise J. LeBlanc, Member
Karen Jewell, Member
Bill Flynn, Ex-Officio Chairman
Absent:
John Grezaffi, Ex-Officio Chairman
Also Present:
Commissioner Gerald LeGrand
Commissioner Glenn Angelle
Commissioner Harry Marionneaux
Brian Sheely, Horizon Wealth Management
Pete Bush, Horizon Wealth Management
Brooke Gautreau, Horizon Wealth Management
Janice Jarreau. Administrative Program Manager
Bruce Guidry, Levee Board Police Captain
Richard Sparks, Levee Operations Superintendent
Kristy Jewell, Human Resource Analyst
Crissi Canezaro, Administrative Coordinator
Will Tyson, Levee Board Executive Director
1. Amend 2011-2012 Budget - Mr. Will Tyson proposed amendments to the 2011-2012 budget to bring the budget within the five percent tolerance required by the auditors. He said under income we show the $900,000 reimbursement received from FEMA, which is for money we moved out of reserves for work done last year. We have picked up a 5% return on bond monies, and additional royalties on hunting leases and equipment buy backs. Commissioner Moise LeBlanc moved, seconded by Commissioner Gerald Alexander and unanimously carried to amend the budget as proposed.
2. Adopt 2012-2013 Budget - Mr. Tyson submitted a proposed budget for the committee's review. He said these are estimated projections, including the four percent projected salary increases, which were approved by the board at its last meeting. Commissioner Daniel Hebert arrived at the meeting and took over his chairman position. Commissioner Gerald Alexander asked about the differences in the amounts for the Belle River Landing expenses from last year and the projections for 2012-2013. Mr. Tyson said the parking lot was restoned last year, and we do not anticipate doing that again this next year. Commissioner Alexander asked if Mr. Tyson could get him itemized charges for the landing for his review at a later time. Commissioner Gerald Alexander moved, seconded by Commissioner Moise LeBlanc and unanimously carried to approve the proposed budget for 2012-2013.
3. Presentation from Horizon Wealth Management - Mr. Brian Sheely of Horizon Wealth Management addressed the committee. He said he handled our account at Capital One, but has now taken a position at Horizon Wealth Management. He introduced Pete Bush the founder of the company, and Brook Gautreau, who is Director of Operations. He explained that the company has eleven advisors, with experience in this type investment. Mr. Sheely said he would like to continue his relationship with the Atchafalaya Basin Levee District and bring the account with him to Horizon Wealth Management. If the board approves the move, he said he would improve our cash position, change our bond strategy, and provide better reports than we are currently receiving from Capital One. The cost to the levee district would be reduced to quarterly charges of .4% for first $5 million; .3% for next $5 million and .25% for next $15 million.
The commissioners asked Mr. Tyson for his opinion, and stated he we may need to make a change since the Capital One staff has changed. He further recommended that we ask our attorney to do a review of the background on the Horizon Wealth Management company, and also determine how the investments could be moved without a loss to the district. Commissioner Moise LeBlanc moved, seconded by Commissioner Gerald Alexander and unanimously carried to approve this subject to review by our attorney and a review of the consequences of an in-kind transfer of the funds.
4. Discuss Capital One Asset Management brochure - Commissioner Daniel Hebert said he placed this on the agenda because he received a large package of material from Capital One recently. Based on review, he did not feel it needed to be discussed in the meeting. He offered a copy to any commissioner who wished to read it.
5. Review and approve checks from May 2011 to April 2012 - Mr. Tyson reminded the committee that the board determined they would stop reviewing the checks at the finance committee each month since Commissioner Bill Flynn is now signing all the checks. However, he thought it proper to provide a copy of the checks written for the year to the committee if any member wanted to review them.
There being no further business to come before the committee, upon motion by Commissioner Moise LeBlanc, and unanimously carried the meeting adjourned.
Respectfully submitted,
/s/Daniel Hebert, Chairman /s/Earl Matherne, 1st Vice Chairman
/s/Gerald Alexander, 2nd Vice Chairman /s/Moise LeBlanc, Member
/s/Karen Jewell, Member /s/Bill Flynn, Ex-Officio Chairman
Mr. Tyson advised the board that at the Finance & Insurance Committee the committee approved amendments to the annual budget. However, he submitted ten other amendments for the board's consideration at this time. Commissioner Barry Soileau moved, seconded by Commissioner Karen Jewell and unanimously carried to re-amend the budget to include these ten amendments as well.
Commissioner Karen Jewell moved, seconded by Commissioner Harry Marionneaux and unanimously carried to approve the Finance & Insurance Committee minutes of May 23, 2012 as presented.
* * * * *
A meeting of the Equipment Committee of the Board of Commissioners for the Atchafalaya Basin Levee District was held at 3:45 p.m., Wednesday, May 23, 2012 at the Board Office in Port Allen, Louisiana. Commissioner Moise LeBlanc called the meeting to order. The following members were present:
Moise LeBlanc, Chairman
Gerald Alexander, 1st Vice Chairman
Harry Marionneaux, 2nd Vice Chairman
Glenn Angelle, Member
Gerald LeGrand, Member
Bill Flynn, Ex-Officio Member
Absent:
John Grezaffi, Ex-officio Member
Also Present:
Commissioner Karen Jewell
Commissioner Earl Matherne
Commissioner Daniel Hebert
Bruce Guidry, Levee Board Police Captain
Richard Sparks, Levee Operations Superintendent
Janice Jarreau, Administrative Program Manager
Kristy Jewell, Human Resource Analayst
Crissi Canezaro, Administrative Coordinator
Will Tyson, Levee Board Executive Director
1. Request permission to advertise the sale of used equipment by sealed bids - Mr. Tyson
requested permission to advertise the sale of the following used equipment by sealed bid:
4 Tractors, 3 Bush Hogs, 5 Dodge Trucks, 4 Ford Trucks, and a miscellaneous junk lot.
Commissioner Gerald Alexander asked if the items would be available for review prior to
the sale. Mr. Tyson explained they would be located at Ravenswood for review at any
time. Commissioner Glenn Angelle moved, seconded by Commissioner Gerald LeGrand
and unanimously carried to approve the request to advertise for these items by sealed bids.
2. Discuss Sale of Motor Grader - Mr. Tyson reported that the recent sale of the motor grader went extremely well, in that the sale price went up to $120,000. If you averaged the cost of the motor grader using the buy-back agreement, it cost just over $400 per month to own. He said he does not expect to get such a favorable agreement in the future, but this one went quite well.
3. Any other equipment matters - None
There being no further business, upon motion by Commissioner Angelle, and unanimously carried, the meeting adjourned.
Respectfully submitted,
/s/Moise LeBlanc, Chairman /s/Gerald Alexander, 1st Vice Chairman
/s/Harry Marionneaux, 2nd Vice Chairman /s/Glenn Angelle, Member
/s/Gerald LeGrand, Member /s/Bill Flynn, Ex-Officio Chairman
Commissioner Moise LeBlanc moved, seconded by Commissioner Gerald LeGrand and unanimously carried to approve the minutes of the Equipment Committee meeting of May 23, 2012 as presented.
* * * * *
A meeting of the Subcommittee on the Gate Policy of the Board of Commissioners for the Atchafalaya Basin Levee District was held at 4:00 p.m., Wednesday, May 23, 2012, at the Board Office in Port Allen, Louisiana. Commissioner Bill Flynn called the meeting to order. The following members were present:
Commissioner Bill Flynn
Commissioner Moise LeBlanc
Commissioner Harry Marionneaux
William C. Tyson
Capt. Bruce Guidry
Absent:
Commissioner Steve Juge
Commissioner John Grezaffi
Cecil Tessier
Also Present:
Rusty LaCour, Citizen
Jacques LaCour, Citizen
George A. Murrell, Citizen
George Murrell, Sr., Citizen
James White, Citizen
Commissioner Earl Matherne
Commissioner Karen Jewell
Commissioner Daniel Hebert
Commissioner Gerald LeGrand
Richard Sparks, Levee Board Operations Supervisor
Cecil Tessier, Assistant Executive Director, Levee Board
Richard Sparks, Levee Operations Superintendent
Janice Jarreau, Administrative Program Manager
Kristy Jewell, Human Resource Analyst
Crissi Canezaro, Administrative Coordinator
Will Tyson, Levee Board Executive Director
1. Review a permit request from Mr. Evan White - Mr. James White addressed the board on behalf of Mr. Evan White. He said he needs gates at the top of the levee; and he has looked at installing a gate that springs closed. Mr. Tyson said he talked with Mr. White earlier, and does not have an objection to authorizing a gate. However, he asked if the gate could be larger than the one Mr. White was proposing, more visible and with more reflective materials. He is concerned with visibility and potential liability. Mr. Tyson said the levee district has specs for gates, but he feels one that automatically closes would be good. Commissioner Bill Flynn suggested that Mr. White discuss this further with Mr. Tyson. It was also suggested that we ask our attorney to develop language that would hold the levee district harmless if there is an accident caused by the gate.
2. Review a permit request from Mr. George Murrell - Mr. George Murrell, Sr. addressed the committee on behalf of the Murrell Family. He said he was requesting gates that would be approximately one mile apart on their property in Iberville Parish. He also requested a sign from the Atchafalaya Basin Levee District indicating the law that prohibits trespassing on the levee. He said he is looking at installing bump gates. Mr. Tyson said he would like to see some additional information on this type gate, and Mr. Murrell said he would send Mr. Tyson some literature on them. Commissioner Harry Marionneaux moved, seconded by Commissioner Moise LeBlanc to approve the gates requested.
3. Review a permit request from Jacques LaCour - Mr. Jacques LaCour and Mr. Rusty LaCour addressed the committee. They are in the cattle business and asked for permission to install four gates. They said the gates are already there, as they didn't realize they needed a permit. He said they are spec gates; and they will put reflector material on them. Commissioner Moise LeBlanc moved, seconded by Commissioner Harry Marionneaux and unanimously carried to approve their gates.
The subcommittee discussed the rules as it applies to locking the gates. The consensus was that the current rules require the gates be unlocked from 6:00 am until 6:00 pm on weekdays, and that they can be locked on the weekends.
4. Review a permit request from Mr. Joseph Kent - Mr. Kent was not present at the meeting.
The committee discussed reviewing the following items at their next meeting: (1) bump gates, (2) policy for locking gates, (3) hold harmless agreement, and (4) signage requirements. They discussed the possibility of setting a policy where there is a sign several feet before a gate indicating there is a gate ahead. Commissioner Karen Jewell said this could help with our potential liability.
There being no further business to come before the subcommittee, the meeting adjourned.
Respectfully submitted,
/s/Commissioner Bill Flynn /s/Commissioner Moise LeBlanc
/s/Commissioner Harry Marionneaux /s/William Tyson
/s/Bruce Guidry
Commissioner Barry Soileau moved, seconded by Commissioner Glenn Angelle and unanimously carried to approve the minutes of the Subcommittee on Gate Policy of Mary 23, 2012 as presented.
* * * * *
Commissioner Earl Matherne moved, seconded by Commissioner Harry Marionneaux and unanimously carried to approve detail pay for Raymond Aucoin.
* * * * *
Police Captain Bruce Guidry advised the board that we received the Homeland Security Grant money totaling $104,000 to purchase the SUVs and generator.
* * * * *
Mr. Will Tyson advised the board of a copy of a letter the board received from Congressman Jeff Landry to the Corps of Engineers requesting that they revisit the Mississippi River and Tributaries Water Control Manual: Old River Control Structure to update the metrics used to determine the benefits of a deviation from the mandated 70/30 split.
* * * * *
There being no further business to appear before the board, upon motion by Commissioner Harry Marionneaux and unanimously carried the meeting adjourned.
_________________________________
Janice Jarreau, Secretary John Grezaffi, President
_________________________________
Linda E. Alwood, Contract Stenographer
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