COGEN



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Australian Credentialed Gastroenterology Registered and Endorsed Enrolled Nurses

Recredentialling Handbook for ACGEN’s

And ACGEEN’s

Olympus Australia

is proud to be the Principal sponsor

for the Credentialling Organisation of

Gastroenterology Nurses Ltd.

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Olympus has a long record of support for gastroenterology nurse education and

COGEN welcomes Olympus as their

valued partner in its promotion of professional excellence in gastroenterology

nursing practice.

Table of Contents

Recording CPD Hours 1

Recredentialling Application Procedure 2

Application Requirements 2

Examination Fees 3

Refund Policy 3

Credential Duration 3

Checklist of Items to Send 3

Contact Details for Further Information 4

Summary 4

CPD Code Descriptions and Guide

A to J 5

K to R 6

S to Z 7

Recording CPD Hours

The following information is to assist you to accurately record relevant CPD activities on your Recredentialling Template. The COGEN Board have now ratified 26 categories of professional and clinical activities, each with a unique identifying code, for formal and informal ways in which to gain your recredentialling hours. Next to each CPD code is an explanation of the category and the evidence required to substantiate your claim. To ensure that ACGEN’s and ACGEEN’s maintain their knowledge and skills through a broad range of professional development and clinical activities, there are a maximum number of CPD hours that can be claimed over each 12month recredentialling period for each CPD category. This allows for diversity for those people who are new ACGEN’s/ACGEEN’s as well as the more experienced ACGEN’s/ACGEEN’s.

You will need to record your CPD activities on the Recredentialling Template that is now available as an electronic record for your convenience.

For example:

1. When you attend a conference, record the code, date and details of the conference, including the relevance of the conference to your GE nursing practice on your Recredentialing Template. Complete all entries relevant to the Code in the same box regardless of how many you enter.

2. The Code is in the first box and the maximum number of hours that can be claimed will be in the last box. Review of your activity will be assessed against the hours you claim and the maximum available.

Perhaps you were presenting a paper at a conference/seminar/workshop, you are now able to claim 2hrs of preparation time combined with the presentation time (see notes below). You may perhaps be asked to repeat that presentation a month later at another meeting and this would give you another chance to gain the presentation time only for Categories B & W. You may present further presentations on new and totally different topics during the year, but you would not be able to claim over 6 hrs in total, using this process once the maximum hours are allocated.

**Following review of many other credentialing nursing groups, it has been determined that a Self-Reflection of the 12mths immediately prior to submission will now be required commencing in 2017. This will be a one-page reflection (maximum of 750 words) of your clinical practice, knowledge, skills, mentoring, education to others, self-improvement and commitment to the field of gastroenterology. Please do not just rehash what is in the Recredentialing Template – this is about you and your personal and professional growth. This will be used to assist the COGEN Board determine who may be eligible for the Robyn Harvey Recredentialed Nurse of the Year. A refund of your application fee will be awarded to the chosen recipient.

Each year, the COGEN President will randomly audit at least 2 applications. If you are to be audited, you will be formally requested, via email, to submit copies of the evidence as provided by yourself on the Recredentialing Template. The COGEN Board may also be able to verify or confirm activities on your behalf. Your inability to supply the stated supporting documentation could result in a denial of Recredentialling status. Board members of both COGEN and GENCA are not exempt from this auditing process.

Recredentialling Application Procedure

Application Requirements

A hard copy of the completed Recredentialing templates must be returned to:

LYNN RAPLEY

5/2 FINCH PLACE

BATEAU BAY NSW 2261

NO evidence is to be submitted in the first instance however, this evidence should be notated for the Board so it is understood what can be provided should an audit be necessary.

Incomplete or inappropriate applications will be returned to the sender. Upon receipt of your completed application, the COGEN President/secretariat will send a letter or email acknowledging such receipt.

A four (4) week period is to be allowed for marking of these applications once the late closing date has passed.

Applications MUST be mailed prior to close of business on July 1st in the application year. It is now earlier due to change in AGW scheduling.

Late applications will incur an additional fee as listed below. Late applications MUST be mailed prior to close of business on August 1st in the application year. Should candidates not apply for recredential status by the late due date their ACGEN status will automatically become null and void as at that date unless prior discussion (in writing) has been had with the COGEN President.

Notification of a successful application will be via email and presentation of certificates will be conducted during the award ceremony at AGW of that same year. Names of successful candidates will be published in the following JGENCA. Please circle the appropriate answer on application if you shall be attending AGW otherwise, certificates shall be mailed to the candidate as soon as possible following the award ceremony at AGW.

Recredentialling Fees

GENCA Members by CPD hours $ 150

Non-GENCA member by CPD hours $ 300

GENCA member by exam $ 250

Non GENCA member by exam $ 400

Late application fee $ 100

Refund Policy

Should an application be deemed unsuccessful after review of the submitted evidence, the application fee will be deemed to be non-refundable.

At this point of time, should the applicant wish to sit the examination at the next available examination during AGW of the same year of recredential, they will be able to do so by paying the additional amount as per the schedule in this handbook ($100).

Credential Duration

The credential status is valid for 3 (three) years. To maintain this status, the ACGEN or ACGEEN will be required to accumulate a minimum of 20 Continuing Professional Development Hours (CPD) per each12 month period starting June 1 to May 31st of the respective years.

The credential will expire on 31st of August of the year of recredential.

Some circumstances may prevent you from attaining all of your hours in the time given. Should this be an issue, please contact the COGEN President for a hold during this time and an extension to be provided at the end of the credentialing period for such events as maternity, sick/family leave, unemployment, OS travel (extended period) etc.

Checklist of Items to Send

1. Recredentialling Application Form ☐

2. COGEN Payment Form ☐

3. Cheque or Money order ☐

4. Verification of Professional Experience Form ☐

5. AHPRA Registration Certificate (photocopied) ☐

6. Recredentialing Templates ☐

7. One page self-reflection ☐

Contact Details for Further Information

If you need additional help, or have any questions or concerns, you may contact the COGEN President, Lynn Rapley by email raphouse58@ or 0438 567 934.

In Summary

1. You must accumulate a minimum of 20 Gastroenterology (GE) specific Continuing Professional Development (CPD) hours per 12mth period.

2. Refer to the COGEN CPD Codes (in this booklet) for details of ratified CPD activities and the maximum number of CPD hours that you can claim in any 12mth period. This is updated yearly following AGW.

3. The 12mth Recredentialling period is June 1st – May 31st of each year.

4. Electronically record your CPD activities using the Recredentialling Template.

5. When applying for recredentialling, you must submit the completed templates and summary sheet in hard copy together with the appropriate application forms and your payment. These forms are found in the Recredentialling Template Booklet.

6. Each year, the COGEN President will randomly audit some applications. Your inability to supply the supporting documentation could result in a denial of recredential status.

7. If unsuccessful in recredentialling by CPD hours, applicants may consider sitting for the examination during AGW of the same year by paying the additional fee. Notification of this intent must be advised to the COGEN President at the earliest time possible.

8. Your recredential will expire on August 31st of the year you reapply.

9. Contact the COGEN President if, during your 3yr period you are not employed due to sickness, maternity leave, family situations, change of jobs/state and you find you are unable to gather your hours for a particular time so that a cessation of this period can be noted in your records and an arrangement can be made as to when you need to recommence your recredentialling time.

NOTE: You cannot claim CPD hours for employer-related annual mandatory competencies such as Basic Life Support/Drug Calculations/Mandatory Education Packages or any other activities that are required for national registration.

Recredentialling is based on activities that are hours over and above those however, should these activities be relevant to your clinical practice for your 20hrs, and they are GE specific, then they are able to be transcribed for your recredentialling also.

COGEN CPD Codes: A to J

|Code |Activity |Description |Evidence |Max Hours |

|A |Attendance at conference/study |This will be time for time i.e. half hour will equal |Copy of Attendance Certificate |10 |

| |day/symposium/GE grand rounds |0.5 hrs. These MUST be GE, SCRACA or Day Surgery | | |

| |or listening to audiotapes of |specific meetings or educational training material | | |

| |conferences | | | |

|B |Oral or poster presentations or|This means that the candidate MUST have been the |Acceptance letter of abstract/poster or |6 |

| |hands-on demonstrations at a |presenter of the talk, poster or demonstration. |program session time of presentation/poster | |

| |conference / seminar / workshop|Time for preparation is now taken into account and |or program with name of demonstration session| |

| |/ symposium |the allowance of 2hrs prep time plus the time for the|identifying the candidate as the presenter | |

| | |presentation. This means 2 + 0.5 = 2.5hrs or 2 + 45 | | |

| | |= 2.45hrs etc. NO additional prep time is allowed | | |

| | |should the same presentation be given on a repeated | | |

| | |occasion i.e. only time of presentation is counted. | | |

|C |Convenor or committee member of|This does not need to be a GENCA event provided it is|Relevant program showing this detail or |6 |

| |a GE specific conference / |GE specific e.g. Westmead Endoscopy Symposium. A |letter from appropriate medical | |

| |study-day / workshop / |full day program will accrue 3hrs and an evening |colleague/nursing manager/course director to | |

| |symposium |meeting will accrue 1hr. |verify this position | |

|D |Chair of a session at |Time will be given equal to the time of the session. |Program showing the applicant’s name as chair|3 |

| |conference / study-day / | | | |

| |workshop / symposium | | | |

|E |Panel member of a session at |Time will be given equal to the time of the session. |Conference & name of session/discussion & |3 |

| |conference / study-day / | |reason why you sat on the panel – program | |

| |workshop / symposium | |showing applicant’s participation | |

|F |Postgraduate studies (GE |Courses accepted for this are: UTS Grad Cert. Acute |Transcript for UTS & UQ however, for |10 |

| |specific) 5 hours per module |Care (Gastro), UQ Grad Cert. Gastro. COGEN will |management/educational studies, we will need | |

| |with max 2 modules per year |also accept any Management/Education Grad Cert. or |to have an assignment submitted to | |

| |Facilitator/supervisor for any |higher e.g. Nurse Practitioner/Endoscopist |demonstrate the GE appropriateness of the | |

| |of these certificates | |studies within those courses. Course | |

| | | |facilitators can claim max 10 hrs. | |

|G |Professional & Hospital |This would include: Cert IV Workplace Training and |Cert IV T&A- final assignment must be GE |8 |

| |Educational Courses/GENCA |Assessment/ QUT Gastroenterology Course or Cert IV or|focused and submitted | |

| |training sessions |Diploma in Management/education. This could also |QUT course - certificate of completion. | |

| | |include Preceptor training or Leadership training in |Cert III or IV – certificate of completion | |

| | |the clinical setting. |For business courses, submission of | |

| | |**GENCA Fundamentals training day will equal 4hrs and|certificate. | |

| | |assessor training will equal 2hrs only. |For hospital training, certificate of | |

| | | |completion | |

| | | |GENCA training – Board certificate | |

|H |Completing any GE specific |This will include the GENCA/ Qld Health Website |Certificate of completion in the year |6 |

| |online modules or other GE |package together with other online GE modules e.g. |submitted | |

| |e-learning packages |Medscape, Steris Online University, HICMR learning | | |

| | |packages, Boston learning packages | | |

| | |This would be time for time 0.5= half hour | | |

|I |GENCA endorsed skills assessor |Time allocated for this will be 0.5 hrs per |Letter from GENCA Board to state your |3 |

| | |assessment |involvement at these assessments & how many | |

| | | |assessments were undertaken personally on | |

| | | |this date | |

|J |GENCA Fundamentals facilitator |This will accrue 3 points per session with a max of 3|Facilitator’s Certificate of attendance |9 |

| | |sessions per year. | | |

COGEN CPD Codes: K to R

|Code |Activity |Description |Evidence |Max Hours |

|K |National Board member of GENCA/ | This means there is one point per board |Letter from appropriate board to | 4 |

| |COGEN/ SIGNEA/ ADSNA/SCRACA/ACORN|affiliation (max 4 per year) |validate or a certificate showing the | |

| |or Editor of JGENCA | |year(s) of service to that board. | |

|L |Active member of a GENCA state or|An active member would be required to attend |Letter from the Regional Manager as to|Points as per |

| |national committee |all/most study days provided by the committee. |length of time on committee and |description |

| | |There would need to be an active role taken to |involvement/attendance for educational| |

| | |assist at any educational sessions provided by the |days and teleconferences | |

| | |committee and a commitment to attend/contribute to | | |

| | |teleconferences regularly. | | |

| | |2 points per full study day; 1 point per evening | | |

| | |session. For editorial or education committee – 3 | | |

| | |points per committee yearly | | |

|M |GENCA representative at an |This would include those activities where a GENCA |A letter from the Board verifying |2 for each meeting |

| |outside GE activity |representative has been requested either as a |request to sit on their behalf and | |

| | |consultant (short term) or an ongoing |number of meetings attended on their | |

| | |representative. This would include such activities|behalf | |

| | |as CoNNMO, state relevant advisory groups e.g. ACI | | |

| | |in NSW, AS/NZ 4187, Bowel Screening or | | |

| | |PEG/Hepatitis working party. | | |

| | | | | |

| | |GENCA Board MUST have sanctioned the activity. | | |

|N |Annual membership to a gastro or |The following are the ONLY acceptable affiliations:|Membership renewal (tax receipt) with |4 |

| |professional nursing organisation|GENCA, SGNA, SIGNEA, SCRACA, ADSNA. This means |appropriate date displayed | |

| | |there is one point per membership (max 4 per year) | | |

|O |Contribution to GENCA |This would include: position statements, ICE, |Letter from the DOE/Board as to the |4 |

| |publications |educational e- learning packages, competency |level of involvement i.e. how much | |

| | |development, Advanced Nurse Practice Standards, |hands-on did you provide, email | |

| | |production of training/information DVD's e.g. |involvement, attendance at | |

| | |microbiological testing or reprocessing |teleconference (minutes) | |

|P |Item writing for COGEN exam or |The applicant would need to have been involved in |Attendance certificate for workshop or|Points as per |

| |education material |teleconferences, submission of exam |letter from COGEN Board stating level |description |

| | |questions/scenarios, or attended a COGEN-convened |of involvement or attendance. | |

| | |state workshop to facilitate this activity. | | |

| | |This will accrue max 3hrs for workshop; 2hrs for | | |

| | |submission of 5 exam items; 1hr for teleconference | | |

| | |attendance only | | |

|Q |Writing a journal article for a |The applicant must have submitted an |The submitted article must have been |2 hours for each |

| |peer reviewed journal |article/editorial comment and been accepted for |published within the time frame of the|non-referenced |

| | |publication within the chosen journal. Acceptable |applicant’s credential |submission OR 4 |

| | |journals would be those that are GE specific, | |hours for each |

| | |infection control, perioperative, day surgery, and | |referenced |

| | |medical/nursing, research, Infection Control. The | |submission |

| | |article must have a GE focus but does not | | |

| | |necessarily need to be referenced. | | |

| | |There is NO limit to the number of articles that | | |

| | |can be written during the 3 year recredential | | |

| | |period | | |

|R |Research project |This must be a research project that has/will lead |Submission of the publication showing |5 |

| | |to publication. The applicant is able to have been|applicant’s name or a letter from the | |

| | |involved as lead, or part of the team in some |other researchers to validate | |

| | |capacity. |applicant’s involvement in the | |

| | | |research | |

COGEN CPD Codes: S to Z

|Code |Activity |Description |Evidence |Max Hours |

|S |Active participation in a |This would require significant participation in this |The literature search & review, evaluation |5 |

| |quality improvement project |activity such as the leader of the activity. It |tools development or the final written | |

| |related to GE clinical nursing |could also incorporate involvement in |report. The applicant would need to identify| |

| |practice that results in change|ISO/EQUIP/National Standards accreditation programs |their role in any of these 3 stages | |

| |of practice |provided the applicant was involved to focus on | | |

| | |GE/endoscopy issues only. Hours allocated to this| | |

| | |activity are at time for time e.g. half-hour meeting | | |

| | |= 0.5 hrs; For tool development, literature review or| | |

| | |report writing, 1hr will be incurred | | |

|T |Reading of referenced articles |The only journals accepted would be those written for|Article name and author and personal |3.5 |

| |in GE related journals |GE or infection control relating to GE i.e. JGENCA, |reflection as to the impact on clinical | |

| | |Gastroenterology Nursing, Infection Today or any |care/knowledge | |

| | |medical GE journal. Each article= 0.5hrs | | |

|U |Journal club /literature search|This is all about finding literature, |The critique/review or feedback sheets from |2 |

| |or review of journal |critiquing/reviewing then sharing with others as is |the meeting | |

| | |seen in a book club setting. | | |

|V |Workshops/Hands on skill |These MUST be GE specific meetings or educational |Name of program and the producer of the |6 |

| |Training/Industry |training/material. The practical reprocessing |training material and the reason for the | |

| |In-services/GENCA Reprocessing |assessment is a once only activity & cannot be |training | |

| |Assessment/ Watching an |claimed on a yearly basis. In-services could include:| | |

| |education video/DVD |infection control, antibiotic stewardship, use of | | |

| |Relevant hospital in-services |diathermy, clips/loops, sterilising, documentation | | |

| | |but all MUST be GE specific. Watching | | |

| | |microbiological testing or GENCA reprocessing DVD | | |

| | |would be fine. | | |

| | |This will be time for time i.e. half hour = 0.5 hrs | | |

|W |Provision of a formal |This means that the applicant MUST have been the |Letter from unit manager to state this |6 |

| |in-service presentation to |presenter of the talk, poster or demonstration. |in-service was provided on date and topic as | |

| |colleagues in the clinical |Time for preparation is now taken into account and |submitted | |

| |environment |the allowance of 2hrs prep time plus the time for the| | |

| | |presentation. This means 2 + 0.5 = 2.5hrs or 2 + 45 | | |

| | |= 2.45hrs etc. NO additional prep time is allowed | | |

| | |should the same presentation be given on a repeated | | |

| | |occasion i.e. only time of presentation is counted. | | |

|X |Preceptor/facilitator for |This can include time with nursing and medical |Journal entry with name of session, staff |5 |

| |formal orientation and |undergrads/post grads, RMO's/Fellows, new/existing |category and reason for provision of the | |

| |ongoing/up-skilling or |staff in a one-on-one session. Time will be |session | |

| |training/education of new staff|allocated as 0.5 hrs per session. | | |

| |member and other appropriate | | | |

| |staff | | | |

|Y |Participation on a hospital |This may include WH&S, Infection Control, |Letter from unit manager to validate presence|3 |

| |committee or working party |surgical/oncology multidisciplinary case team, |on any of these committees or activities | |

| | |EQUIP/ISO accreditation, quality or be the HICMR | | |

| | |preceptor for the department. The applicant may be | | |

| | |involved in GE policy writing/review. This does not | | |

| | |apply to the microbiological testing or audits within| | |

| | |your department. | | |

| | |1 point per portfolio held (max of 3) | | |

|Z |Conducting a unit audit of |Only the use of the Qld Health Audit Tool or HICMR |Verification of the completion by the unit |2 |

| |compliance |Audit tool can be used for this activity. Each audit|manager | |

| | |will accrue 1hr. | | |

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