SAP - College of Charleston



| |College of Charleston |Solicitation Number |09.48.DC.B.T5 |

| |Invitation for Bid |Date Printed |04/02/2009 |

| | |Date Issued |04/02/2009 |

| |AMENDMENT #2 |Procurement Officer |Debra Cannon,CPPB |

| | |Phone |843-953-3041 |

| | |E-Mail Address |cannond@cofc.edu |

DESCRIPTION: Multi-Agency Term Contract for Emergency Generator Planned Maintenance and Repairs

The Term "Offer" Means Your "Bid" or "Proposal".

SUBMIT OFFER BY (Opening Date/Time): April 7, 2009 @ 1:00PM ET See "Deadline For Submission Of Offer" provision

QUESTIONS MUST BE RECEIVED BY: See "Questions From Offerors" provision

NUMBER OF COPIES TO BE SUBMITTED: One (1) original

Offers must be submitted in a sealed package. Solicitation Number & Opening Date must appear on package exterior.

SUBMIT YOUR SEALED OFFER TO EITHER OF THE FOLLOWING ADDRESSES:

(USPS)MAILING ADDRESS: (Courier or hand carry)PHYSICAL ADDRESS:

College of Charleston College of Charleston

Procurement Office Procurement Office Rm B53

66 George Street 160 Calhoun St

Charleston, SC 29424 Charleston SC 29401 See "Submitting Your Offer" provision

|SITE VISIT: Non-Mandatory but strongly encouraged |LOCATION: Procurement Conference Room, |

|DATE & TIME: Tuesday, March 31, 2009 @ 10:00 AM |College of Charleston, Basement, Lightsey Center, |

|As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions |160 Calhoun St, Charleston, SC 29401 |

|AWARD & AMENDMENTS |Award will be posted at the Physical Address stated above on 04/09/09. The award, this solicitation, and any amendments will |

| |be posted at the following web address: |

 

|Unless submitted on-line, you must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the|

|terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening |

|Date.                                    (See "Signing Your Offer" and "Electronic Signature" provisions.) |

|NAME OF OFFEROR |Any award issued will be issued to, and the contract will be formed with,|

|  |the entity identified as the Offeror. The entity named as the offeror |

|  |must be a single and distinct legal entity. Do not use the name of a |

|(full legal name of business submitting the offer) |branch office or a division of a larger entity if the branch or division |

| |is not a separate legal entity, i.e., a separate corporation, |

| |partnership, sole proprietorship, etc. |

|AUTHORIZED SIGNATURE |TAXPAYER IDENTIFICATION NO. |

|  |  |

|(Person must be authorized to submit binding offer to contract on behalf |(See "Taxpayer Identification Number" provision) |

|of Offeror.) | |

|TITLE |STATE VENDOR NO. |

|  |  |

|(business title of person signing above) |(Register to Obtain S.C. Vendor No. at procurement.) |

|PRINTED NAME |DATE SIGNED |STATE OF INCORPORATION |

|  | |  |

|(printed name of person signing above) | |(If you are a corporation, identify the state of incorporation.) |

 

|OFFEROR'S TYPE OF ENTITY:   (Check one)                                                                   (See "Signing Your Offer" provision.) |

|  |

|  ___ Sole Proprietorship                                  ___ Partnership                                    ___ Other |

|_____________________________ |

|  |

|  ___ Corporate entity (not tax-exempt)          ___ Corporation (tax-exempt)            ___ Government entity (federal, state, or local) |

COVER PAGE MMO (NOV. 2007)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer)

|HOME OFFICE ADDRESS (Address for offeror's home office / principal place |NOTICE ADDRESS (Address to which all procurement and contract related |

|of business) |notices should be sent.) (See "Notice" clause) |

|  |  |

|  |  |

|  |  |

|  |  |

|  |_________________________________________________ |

| |Area Code  -  Number  -  Extension                    Facsimile |

| | |

| |_________________________________________________ |

| |E-mail Address |

 

|PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" |ORDER ADDRESS (Address to which purchase orders will be sent) (See |

|clause) |"Purchase Orders and "Contract Documents" clauses) |

|  |  |

|  |  |

|  |  |

|  |  |

|  |  |

|____Payment Address same as Home Office Address |____Order Address same as Home Office Address |

|____Payment Address same as Notice Address   (check only one) |____Order Address same as Notice Address   (check only one) |

 

|ACKNOWLEDGMENT OF AMENDMENTS |

|Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) |

|Amendment No. |Amendment Issue |Amendment No. |Amendment Issue |Amendment No. |Amendment Issue |Amendment No. |Amendment Issue |

| |Date | |Date | |Date | |Date |

|  |  |  |  |  |  |  |  |

|  |  |  |  |  |  |  |  |

 

|DISCOUNT FOR PROMPT PAYMENT |10 Calendar Days (%) |20 Calendar Days (%) |30 Calendar Days (%) |_____Calendar Days (%) |

|(See "Discount for Prompt |  |  |  |  |

|Payment" clause) | | | | |

 

|PREFERENCES - SC RESIDENT VENDOR PREFERENCE | OFFERORS REQUESTING THIS PREFERENCE MUST INITIAL HERE. |

|(June 2005): Section 11-35-1524 provides a preference for offerors that |______________. |

|qualify as a resident vendor. A resident vendor is an offeror that (a) is |  |

|authorized to transact business within South Carolina, (b) maintains an |*ADDRESS AND PHONE OF IN-STATE OFFICE |

|office* in South Carolina, (c) either (1) maintains a minimum $10,000.00 |  |

|representative inventory at the time of the solicitation, or (2) is a |  |

|manufacturer which is headquartered and has at least a ten million dollar |  |

|payroll in South Carolina, and the product is made or processed from raw |  |

|materials into a finished end-product by such manufacturer or an affiliate |  |

|(as defined in section 1563 of the Internal Revenue Code) of such |____ In-State Office Address same as Home Office Address |

|manufacturer, and (d) has paid all assessed taxes. If applicable, preference|____ In-State Office Address same as Notice Address  |

|will be applied as required by law. |(check only one) |

 

|PREFERENCES - SC/US END-PRODUCT (June 2005): Section 11-35-1524 provides a preference to vendors offering | IF THIS PREFERENCE APPLIES TO THIS |

|South Carolina end-products or US end-products, if those products are made, manufactured, or grown in SC or|PROCUREMENT, PART VII (BIDDING |

|the US, respectively. An end-product is the item identified for acquisition in this solicitation, including|SCHEDULE) WILL INCLUDE A PLACE TO CLAIM|

|all component parts in final form and ready for the use intended. The terms made, manufactured, and grown |THE PREFERENCE.  OFFERORS REQUESTING |

|are defined by Section 11-35-1524(B). By signing your offer and checking the appropriate space(s) provided |THIS PREFERENCE MUST CHECK THE |

|and identified on the bid schedule, offeror certifies that the end-product(s) is either made, manufactured |APPROPRIATE SPACES ON THE BIDDING |

|or grown in South Carolina, or other states of the United States, as applicable. Preference will be applied|SCHEDULE. |

|as required by law. | |

|PAGE TWO (NOV. 2007) |End of Page Two | |

 

NOTICE:

AMENDMENT NO. 2

AMENDMENTS TO SOLICITATION (JANUARY 2006) (a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: . (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

This amendment is issued to answer questions submitted and to correct the model # and KW on Lot 1 (College of Charleston Generators) for Carolina First Arena.

Please use bid schedule issued with this amendment when submitting bid.

Questions received are addressed below:

Question#1

A request was made for pricing from the last generator maintenance solicitation.

Answer:

The last solicitation award amount for the College of Charleston generators was $3,565/YR. Please note that at the time of the last solicitation the College had 12 generators.

Trident Technical College’s contract amount is $2,940/YR. The contract period is 5/21/06-5/20/09.

Question #2

Trident Technical College, oil and oil filter will be change every six months. All other filters will be changed once a year. Is this correct?

Answer: Yes. See amendment #1.

Question #3

On Caterpillar Generators, are contractors required to use only Caterpillar filters?

Answer: Yes.

 VIII. BIDDING SCHEDULE (AMENDMENT #2)

 

BIDDING SCHEDULE (NOV 2007)

 

PM- 1 is preventative maintenance inspection less oil/filter change.

PM- 2 is preventative maintenance including oil/filter change.

LOT 1 – College of Charleston’s Generators

Generator Location |Manufacturer |Model # |Output |Natural Gas/Diesel |PM-1 |PM-2 | |  |  |  |  |  | Price | Price | |Parking Garage (St. Phillip St.) |Cummins Onan |DGHE-5600918 |50kw |Natural Gas |  |  | |Science Center |Cummins Onan |50.ODL6B-15R/6066B |60kw |Natural Gas |  |  | |Physical Plant( Burns Lane) |Cummins Onan |65GGHB |60kw |Natural Gas |  |  | |Physical Plant( Portable Unit ) |Cummins Onan |150DGFA |150kw |Diesel |  |  | |*Carolina First Arena |Kohler |750REOZDC |750kw |Diesel |  |  | |Sottile Center |Cummins Onan |60DGCB |60kw |Diesel |  |  | |6 Glebe |Cummins Onan |GGFD-5007636 |35kw |Natural Gas |  |  | |Financial Aid |Cummins Onan |GGHE-4482614 |60kw |Natural Gas |  |  | |McAlister Dorm |Caterpillar |3406 |300kw |Diesel |  |  | |Bell South Building |Cummins Onan |GGHH-5566995 |100kw |Natural Gas |  |  | |Grice Lab |Generac |5687230200 |35kw |Natural Gas |  |  | |Rutledge Dorm |Onan DNAD |4914SR2A22 |11.5kw |Diesel |  |  | |Addlestone Library |Cummins Onan |DFEC-5563370 |450KW |Diesel |  |  | |Beatty Center |Olympia |D200P4 |200kw |Diesel |  |  | |*Simons Fine Arts Building |Cummins Onan |DQHAB |200KW |Diesel |  |  | |*New Sciences Building |Caterpillar |C32 |1000KW |Diesel |  |  | |*Bell South Building |Detroit Diesel |350-XC6DT3 |350 kVA |Diesel |  |  | |*Generator is under manufacture warranty

• Carolina First Arena (November 2008- November 2009) 1 year warranty

• Simons Fine Arts Building (December 2009- December 2010) 1 year warranty

• New Sciences Building(August 2009- August 2010) 1 year warranty

• Bell South Building (April 2009- April 2010) 1 year warranty

Total Annual Cost (LOT 1) $__________________

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LOT 2 – Trident Technical College’s Generators

Preventative maintenance including oil/filter change.

Item # |Qty / UOM |Generator Location |Manufacturer |Model # |Output |Unit Price |Total | | | | | | |  | | | |

1 | 2 EA | Berkeley Campus |ONAN |15 C-4XR12382AC

277/280, 1800RPM, 3-phase,

60 Hz, S/N F810573270 |15 KW |  |  | |

2 | 2 EA |Main Campus, Bldg 100 |ONAN |12.5 JC18R/17164AB

240/460, 1800 RPM, 3-phase, 60

Hz, s/n F850764722 |12.5 KW |  |  | |

3 | 2 EA |Main Campus, Radio

Tower |ONAN |16 GNAC

110/220, 1800RPM, 1-phase,

60 Hz, s/n K048716870 |16 KW |  |  | |

4 | 2 EA |Main Campus, Bldg 920 |CATERPILLAR |

3456 Gen-Set |500 KW |  |  | |

5 |2 EA |Palmer Campus |CATERPILLAR |D125-6

60Hz, 3 PH, 480/277v 1800 RPM

Cat. CTG 400amp transfer switch |125 KW | | | |

Total Annual Cost (LOT 2) $__________________

(FOR AGENCY INFORMATION ONLY – PLEASE PROVIDE COST FOR AN OIL CHANGE IF NEEDED PRIOR TO THE 6 MO PERIOD FOR LOT 2 – TRIDENT TECHNICAL COLLEGE)

ONAN 15KW $_________ ONAN 12.5 KW $__________

ONAN 16KW $_________ CATERPILLAR 500KW $__________

CATERPILLAR 125KW $_________

NOTE: For agency information only, bidders must provide the following costs to be applied to other charges which shall be defined as work not included as preventative maintenance: This information applies for College of Charleston and Trident Technical College.

Provide all necessary labor, materials, equipment, and supplies for Emergency Service/Repairs as needed to be billed at the following rates (mileage to be included in hourly rates)

One Mechanic /HR One Mechanic & one Helper/HR

Regular hours $__________ $__________

Overtime hours $__________ $__________

Sunday & holidays $__________ $__________

Contractor’s Markup ________% (Not To Exceed 25%)

(on Contractor’s cost)

Contractor’s Markup ________%

(On Industry Published Rental Rates for Generators)

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