Guidebook for Municipal Officials of Mayor/Council Cities
Guidebook for Municipal Officials of Mayor/Council Cities
Revised June 2015
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Table of Contents
Introduction............................................................................................ 3 Disclaimer.............................................................................................. 3
Chapter I
An Overview of Arkansas Municipal Government.............................. 5 Incorporation......................................................................................... 5 The Duties of the Mayor......................................................................6 The Duties of the Mayor in the Mayor-Council Form of Government. 6 Legislative Duties of the Mayor............................................................6 Administrative Duties of the Mayor......................................................7 The Mayor's Duties of Appointment, Nomination and Removal.......... 7 Duties of the Aldermen/Council Members..........................................7 Mayor/Council Diagram.......................................................................8
Chapter II
City Council Rules of Procedure and Different Types of Meetings...9 Procedural Rules................................................................................... 9 Different Types of Meetings..................................................................9
Proper Ways to Pass Ordinances and Resolutions.......................... 10 Resolutions......................................................................................... 10 Ordinances.......................................................................................... 10
Chapter IV
Personnel............................................................................................. 11 Personnel Administration.................................................................... 11 Establishing Personnel Policies.......................................................... 11 The Employee Handbook................................................................... 12 Unions or Professional Associations................................................... 12
Chapter V
Budgeting and Finances..................................................................... 13 City Budgets....................................................................................... 13
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Major Revenue Sources Available...................................................... 13 Other Income (Miscellaneous Revenues)........................................... 14 Purchasing and Bidding...................................................................... 14 Professional Services.......................................................................... 15
Chapter VI
The Freedom of Information Act....................................................... 16 Public Records......................................................................................16 Open Meetings...................................................................................16 Executive Session............................................................................... 17
Chapter VII
Functions of the Arkansas Municipal League.................................. 18 Purpose............................................................................................... 18 Organization........................................................................................ 18 League Activities................................................................................. 18 League Services................................................................................. 18 Publications........................................................................................ 19 Group Benefits Programs................................................................... 20 Conclusion.......................................................................................... 20
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Introduction
As local government becomes increasingly complex, local officials must understand the duties and responsibilities of their offices. The purpose of this booklet is to assist newly-elected city officials in learning their statutory duties and responsibilities in order to become effective city leaders. This booklet also points out the differences in the functions of the various municipal offices.
Arkansas statutes are laws passed by the Arkansas General Assembly (the State Legislature) and are codified into the Arkansas Code Annotated of 1987 as amended. The Arkansas Municipal League has published a Handbook for Arkansas Municipal Officials, which contains most of the laws affecting municipal government in Arkansas. This Handbook has the same numbering system as the Arkansas Code Annotated (abbreviated as Ark. Code Ann. or ACA) but does not contain all of the statutes found in the Arkansas Code (which occupies an entire bookshelf!) The Arkansas Municipal League also publishes a book, General Acts Affecting Arkansas Municipalities, after each regular session of the General Assembly.
The Arkansas Municipal League recommends that you, as a municipal official, ask your city attorney when you have legal questions or need assistance with legal issues. As always, the League staff remains available to assist you.
Disclaimer
The information contained in this book is not intended as legal advice for any specific case. Readers are responsible for consulting with legal counsel when questions arise concerning the application of the law to a particular set of facts. This book is intended solely for educational and informational purposes.
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