Western Cape Education Department | WCED
WESTERN CAPE EDUCATION DEPARTMENT
JOB DESCRIPTION
A. GENERAL INFORMATION
Job title : General Assistant - Public Ordinary or ELSEN School
Name :
Persal number :
Dept/Component :
Location :
Date :
Post level :
Job weight :
Core : Agriculture related and support personnel
Reports to : Foreman
Organogram :
D. JOB PURPOSE
To render an efficient and effective support service and provide the most desirable and most cost effective environment for education at the institution.
D. DIMENSIONS OF THE POST
• Staff expenses : None
• Budget : None
• Equipment
EQUIPMENT
|Equipment |Replacement Value |
|Gardening equipment | |
|(Lawnmower, weed eater, spades, garden forks, pickaxe, rakes, water pumps, | |
|sprinklers, trimmers, weeding hook, hoses, and wheelbarrows) | |
|Cleaning equipment | |
|(Polisher, vacuum cleaner, brooms, mops, buckets, cloths, dustpans and dusters) | |
|Maintenance equipment | |
|(Ladders, hammers, measuring tape, screwdrivers, spanners, pliers and drill) | |
|Safety equipment | |
|(Goggles, torch, keys, safety clothing and footwear) | |
MAIN OBJECTIVES
• Cleaning of school/institution
• Gardening/Maintaining sports fields
• Minor maintenance of school buildings
• Safety and security of school premises
• Support service for school extra curricular activities/events etc
Authorisation
• WCED circulars/policies
• Public Service Act/Regulations
• Any other applicable legislation/regulations
• School safety plan
• Occupational Health and Safety Act
• Code of conduct
• Code of Remuneration (CORE)
• School policies
• Etc.
|Main objectives: |Job Output: |Activities: |Target Date/ |Standards: |
|(Key performance |(What should the result be|(Specific activities, which need to be done in order to|Frequency: |(Qualitative and/or |
|area/Main area of work|that indicates that the |achieve the desired output.) |(Indicates a commitment |quantitative) |
|to be performed) |main objectives had been | |date for completion of | |
| |achieved successfully?) | |output) | |
|Cleaning of school/ |Cleaned classrooms, |Sweeping. |Daily. | |
|institution. |library, administrative | | | |
| |blocks, school hall, |Mopping. |Daily. | |
| |toilets, club house and | | | |
| |swimming pool |Dusting. |Daily. | |
| | | | | |
| | |Empty waste bins in classroom. |Daily. | |
| | | | | |
| | |Washing basins and toilets. |Daily. | |
| | | | | |
| | |Disinfect toilets and passageways. |Daily. | |
| | | | | |
| | |Refilling toilet paper holders. |Daily. | |
| | | | | |
| | |Removing refuse. |Weekly. | |
| | | | | |
| | |Vacuuming. |Weekly. | |
| | | | | |
| | |Washing walls and doors. |Quarterly. | |
| | | | | |
| | |Washing windows. |Monthly | |
| | | | | |
| | |Polishing floor. |Quarterly. | |
| | | | | |
| | |Cleaning filters and pool surface. |Quarterly. | |
| | | | | |
| | |Treating pool with chemicals. |Monthly. | |
| |Cleaned grounds. |Removing refuse. |Daily. | |
| | | | | |
| | |Cleaning gutters. |Quarterly. | |
| |Cleaned storeroom. |Sweeping. |Weekly. | |
| | | | | |
| | |Mopping. |Weekly. | |
| | | | | |
| | |Vacuuming. |Weekly. | |
| |Cleaned kitchen. |Sweeping. |Daily. | |
| | | | | |
| | |Washing and drying dishes. |Daily. | |
| | | | | |
| | |Mopping. |Daily. | |
|Gardening/ Maintaining|Well-kept gardens. |Preparing soil. |Bi-weekly. | |
|sports fields. | | | | |
| | |Applying fertilizer. |Bi-weekly. | |
| | | | | |
| | |Planting flowers, grass, plants and shrubs. |Bi-weekly. | |
| | | | | |
| | |Mowing lawn. | | |
| | | |Bi-weekly. | |
| | |Trimming hedges | | |
| | | |Bi-weekly. | |
| | |Pruning. | | |
| | | |Bi-weekly. | |
| | |Raking leaves. | | |
| | | |Bi-weekly. | |
| | |Irrigating garden. | | |
| | | |Bi-weekly. | |
| | |Removing waste and weeds. | | |
| | | |Bi-weekly. | |
| | |Applying insecticide. | | |
| | | |Bi-weekly. | |
| |Well-kept sports fields. |Maintaining all sports fields: |Seasonally. | |
| | |Rugby/soccer/ hockey/athletic fields | | |
| | |Cricket pitch and field | | |
| | | | | |
| | |Irrigating grounds |Weekly. | |
| | | | | |
| | |Removing waste and weeds. |Daily. | |
| | | | | |
| | |Applying insecticide. |Monthly. | |
| | | | | |
| | |Applying fertilizer. |Monthly. | |
| | | | | |
| | |Liming of sport fields. |Monthly. | |
|Minor maintenance of |Minor maintenance done. |Seeing to the general condition of cleaning, gardening |Monthly. | |
|school buildings. | |and other equipment. | | |
| | | | | |
| | |Minor repairs to locks, doors, desks, sanitary ware, | | |
| | |fencing, sport pavilion etc. |Occasionally. | |
| | | | | |
| | |Replacing light bulbs and windowpanes. | | |
| | | | | |
| | |Doing touch-up painting where necessary. |Occasionally. | |
| | | | | |
| | |Un-blocking drains. | | |
| | | |Occasionally. | |
| | |Minor repairs to wheelchairs, bicycles and walking aids| | |
| | |(ELSEN schools) | | |
| | | |Occasionally. | |
| | | | | |
| | | |Occasionally. | |
|Safety and security of|Secured and safe |Locking and unlocking classrooms and toilets. |Daily. | |
|school premises. |environment. | | | |
| | |Following safety rules and regulations as per school’s | | |
| | |safety plan. |Daily. | |
| | | | | |
| | |Storing machinery and equipment. | | |
| | | | | |
| | |Patrolling grounds. |Daily. | |
| | | | | |
| | |Securing and monitoring access points to the premises. |Daily. | |
| | | | | |
| | |Removing dangerous objects from grounds. |Daily. | |
| | | | | |
| | |Overseeing safety of playground equipment. | | |
| | | |Daily. | |
| | |Reporting theft and dangers on the premises. | | |
| | | | | |
| | |Controlling that safety equipment is in good working |Daily. | |
| | |order e.g. fire extinguishers. | | |
| | | | | |
| | | |Daily. | |
| | | | | |
| | | | | |
| | | |Quarterly. | |
|Support service for |Completed ad hoc tasks |Providing logistical support at school functions and |Monthly | |
|school extra |pertaining to the purpose |sporting events: | | |
|curricular activities/|of the post. |i.e. ensuring the preparation of hall/ sound | | |
|events etc. | |system/sport fields/braai facilities. | | |
| | | | | |
| | |Assisting in the preparation of the venues for extra | | |
| | |curricular activities. | | |
| | | |Quarterly. | |
E. DELEGATIONS
None
F. WORK PERFORMANCE PROFILE
1. Main clients and frequency of interaction
• The supervisor : Daily
• The principal : Daily
• The school staff : Daily
• The learners : Daily
• The community : Daily
Clients' expectations
Rendering of an efficient and effective service at all times
Professionalism
• Loyalty
• Ability to work independently
2. Indicators
• Feedback or complaints on duties performed
G. COMPETENCY PROFILE
|Job Knowledge and Skills |Personal Attributes |Learning Fields |
| Basic knowledge of |Responsible |Basic electrical course – 2 to3 days |
| | | |
|Repairs |Good self-esteem |Basic construction course – 2 to 3 days |
|Gardening/equipment | | |
|Plumbing |Reliable |Wielding course – 2 to 3 days |
|Welding | | |
|Carpentry/woodwork |Honest |Plumbing course – 2 to 3 days |
|Basic vehicle maintenance | | |
|Basic safety precautions in handling hazardous |Ethical standards |Painting course – 2 to 3 days |
|material/ liquids | | |
|Maintenance / care of cleaning equipment | |Plastering course – 2 to 3 days |
| | | |
|Interpersonal skills | |Bricklaying course – 2 to 3 days |
|Serving clients/customers | | |
|Basic communication skills | |Gardening service course – 2 to3 days |
|Good teamwork skills | | |
| | |Building maintenance course –2 to 3 days |
| | | |
| | |Knowledge of handling hazardous materials |
| | |(insecticide, cleaning materials, etc) |
H. CAREER PATHING
The individual (post incumbent) must determine his/her own career path based on an open competition principle. This implies promotion and/or lateral transfers within or outside WCED.
Progression to next post is subject to
• Availability of post (advertised)
• Satisfactory work performance
• Conforming to the applicable recruitment and selection criteria
Requirements to be met for promotion
Subject to the requirements as advertised and the post incumbent’s career choice
I. JOB DESCRIPTION AGREEMENT
We, the undersigned, hereby agree to the content of the job description, which was consulted and is valid for the period …………………………… to ……………………..
………………………………………….. …………………………………………..
Signature of post supervisor/Head Signature of post incumbent
Date: Date:
-----------------------
Principal// Delegated Authority
Foreman
General Assistant
General Assistant
General Assistant
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