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Name: __________________________________________ Date: ______________________ Pd: _____________Software OrientationWord offers several ways to view a ____________________, locate text or objects quickly, and ____________________ windows. After opening a document, you can access related commands on the View tab, shown below. Word provides options to change a document’s onscreen ____________________ by viewing the document in Full Screen, Web Layout, Outline, and Draft view. Adding ____________________ rulers, vertical rulers, or gridlines; increasing or decreasing the document’s page size; arranging the document ____________________; viewing the document side by side; or splitting the document can also change the view on the screen. In addition, the ____________________ Pane provides options for browsing and conducting a search in a document.Changing and Organizing Document ViewsWord has a variety of options for ____________________ an existing document and ____________________ a document. You can enable features to show gridlines, ____________________, and rulers to help in navigating the document or can zoom in or out. Word also allows you to open and arrange ____________________ document windows. Opening an Existing DocumentWord enables you to open existing files in one of __________ forms: as an ____________________ document, as a _________________of a document, or as a ____________________ document. Changing Document ViewsThe ____________________ tab on the Ribbon has groups of commands for Document Views, Show, Zoom, Window, and Macros. Word has five Document View options:____________________ Layout is the default view. It displays the document as it will look when printed and enables you to use the Ribbon to create and edit your document.____________________ Reading view is made for reading documents onscreen. Options are available for customizing this view.____________________ Layout view shows how the document would look as a Web page.____________________ view displays the document as an outline and offers an outline tab with commands for creating and editing outlines.____________________ view is strictly for editing text. Advanced elements such as charts, graphs, pictures, and other objects are hidden in this view.Using Show CommandsThe Show command group offers options for displaying ____________________ features that can help you create, edit, and navigate your document. ____________________ are measuring tools to align text, graphics, and other elements used within a document. The top and bottom ____________________ of a document can be easily adjusted manually using the ____________________ scroll bar. The ____________________ ruler can be used to change a document’s first-line indent, hanging indent, and left and right ____________________. The ____________________ display on the ruler as hanging indent, left indent, and right indent. Manual tab settings can be set on the horizontal ruler without launching the dialog box.____________________ provide a grid of vertical and horizontal lines that help you align graphics and other objects in your documents. Gridlines are displayed only in Print Layout view.The ____________________ Pane appears in the left side of the window when you select its command in the Show group. The Navigation Pane has three tabs: The first tab, Browse ____________________ in your document, displays the structure of your document by levels based on the document’s headings. The second tab, Browse Pages in your document, displays ____________________ —tiny images of your document pages. The third tab, Browse the results from the current search, displays a list of search results when you have used the Navigation Pane’s search tool (marked by a search box and magnifying glass icon) to look for particular text or objects in your document.The search box lists the text or objects found in the document in the order those elements ____________________ in the document. The document appears highlighted in yellow and the text is bolded in the Browse the results from the current search tab. In the first tab, Browse the headings in your document, the section that has the found instance will appear ____________________.In the second tab, Browse Pages in your document, the thumbnail instances found will appear highlighted in yellow. To clear the search box, click the X in that box. Using ZoomThe ____________________ group of commands lets you zoom in to get a closer view of a page or zoom out to see more of the document at a smaller size. These commands also enable you to determine how many document _________________ Word displays within a single screen. Within the Zoom group, the Page ____________________ button expands your document to fit the width of the window. The Zoom button launches the Zoom dialog box, where you have more options for zooming ____________________. In the _________________________________, you can expand the document by clicking a specific zoom amount up to _________________. The Zoom ____________________ can also be used to zoom in and out; this slider is located in the bottom ____________________ of your screen on the ____________________ bar.Changing Window ViewsThe commands in the ____________________ command group enable you to open and arrange multiple document windows. The commands in the Window command group are as follows:The ____________________ button opens a new window displaying the current document; this window shows the document name in the title bar followed by the number 2. Each new window you open in the same document receives a chronologically numbered name. The ____________________ button displays two or more windows on the screen at the same time. This is useful when comparing documents or when using information from multiple documents.The ____________________ command divides one document window into two windows that scroll independently. This enables you to view two parts of a single document at the same time.The ____________________________________ button allows you to view two documents next to each other. When you are viewing documents side by side, you can use the Synchronous Scrolling command to link the scrolling of the two documents so that you move through both at the same time. The Reset Window Position command repositions two side-by-side documents to appear equally sized on the screen.The ____________________ Windows button allows you to select which document will be the active document (the one ready for editing). Its appears on the title bar.On occasion, you may need to move a window out of the way without exiting the associated application. The ____________________ button minimizes the window display—in other words, the window disappears and is replaced with an icon on the Status bar. The ____________________ button returns a document to its previous size by minimizing or maximizing its display. Finally, the ____________________ button closes the window.Navigating and Searching Through a DocumentAs you already learned, the Navigation Pane contains commands for moving and searching through a document. You also can use Find command options, the ____________________, scroll bars, and various ____________________ and keyboard shortcut commands to ____________________ through Word documents. ___________________________ allow a user to move up or down or side to side within a document. In Word, a ____________________ scroll bar appears on the ____________________ side of the document window; if the window view is larger than the viewing area, a ____________________ scroll bar also appears at the ____________________ of the window to allow you to scroll left and right across the width of the document. You can click the ____________________ buttons to move up or down one line at a time, or you can click and ____________________ a scroll button to scroll more quickly. You can also click and drag the scroll box to move through a document even faster or just click the scroll box to see a ScreenTip displaying your position in the document.Using the Mouse and Scroll Bar to NavigateUsing the mouse in combination with the ____________________ is a simple way to scroll through a document.Using Keystrokes to NavigateThe ____________________ keys and other ____________________ commands can also help you move through a document. Searching Within a DocumentWord’s ____________________ command is now located in the Navigation Pane in the ____________________ group on the View tab, as well as on the ____________________ tab in the ____________________ group. By using the ____________________ Pane, you can easily locate specific text, graphics, objects, and equations within a document.The document will contain highlighted text, and the Navigation Pane will display the results in a ____________________ border. The third tab, Browse the results from your current search, will place the results in the order they appear in the document. In the ____________________ tab on the ____________________ group, the drop-down arrow by the Find button displays a menu that contains the Find, Advanced Find, Replace, and Go To commands. The Find command opens the Navigation Pane; the ____________________ Find command opens the Find and Replace dialog box with Find as the active tab; the ____________________ command opens the Find and Replace dialog box with Replace as the active tab; and the Go To command opens the same dialog box with Go To as the active the tab.To highlight ____________________ occurrence of a particular word or phrase in your document, you must activate ____________________ Find. To do so, click the drop-down arrow by the ____________________ text box, as shown below, then click Advanced Find. The Find and Replace dialog box opens; within that box, key your desired word or phrase, then click the drop-down arrow on the Reading Highlight button and select Highlight All. When you close the Find and Replace dialog box, each instance of your desired word or phrase is ____________________ in the document. To clear all occurrences of highlighted text, return to the Advanced Find options, click the Reading Highlight button, and then select ____________________ Highlighting Replacing Text in a DocumentLocated on the ____________________ tab in the ____________________ group, the Replace command opens the Find and Replace dialog box. You can use the Replace command to replace one word or phrase with another. You can also use the Find and Replace command to search for and replace ____________________ —such as a specific font color, bolding, or italics. It is also possible to search for and replace special characters and document elements such as page breaks and tabs. Using the Go To Command to Navigate a Long DocumentIn a longer document, you may need to move through the document more quickly than is possible by ____________________. The____________________ command and Select Browse Object button provide ways to navigate through longer documents quickly. Using the Go To command will jump to a specific ____________________, table, graphic, ____________________, or other item in your document. To go to the next or previous item of the same type, leave the Enter box empty, then click ____________________ or ____________________.Selecting, Replacing, and Deleting TextWord offers a number of tools for ____________________, ____________________, and ____________________ text. You also can apply ____________________ to selected text. You can delete text in Word documents by pressing the Backspace key to delete characters to the left of the insertion point, pressing the Delete key to delete characters to the right of the insertion point, or selecting text and pressing either the ____________________ key or ____________________ key. The ____________________ feature of Word enables you to select multiple text items that are not adjacent. To replace text in a Word document, simply select the text, then key new text. To cancel a selection, click in any ____________________ area of the document screen.As you’ve seen, when you position the mouse pointer to the ____________________ of the margin, it changes to a selection arrow that enables you to click to select the entire line to the ____________________ of the pointer. You then can drag down to continue selecting adjacent words, lines of text, or entire paragraphs. You also can use keyboard commands to select text. Cutting, Copying, and Pasting TextIt is often necessary to copy or remove text from one location in a document and place it in another.When you ____________________ text, Word removes it from the original location and places the deleted text in the Clipboard collection. When you ____________________ text, Word places a duplicate copy in the Clipboard. The Paste command then pastes text from the Clipboard to a new location in either the original document or a new document. Entries placed in the Clipboard can be placed anywhere in a document by positioning the insertion ____________________ in the new location then selecting one of the three Paste options shown in the table below and on the next slide.Copying and Moving Text with Clipboard CommandsThe ____________________ enables you to cut or copy multiple items and paste them into any Office document. Using the Mouse to Copy or Move TextTo move a selection of text, use your ____________________ to drag and drop the selection in a new location.Hold the ____________________ key while you drag to copy the text.When you are moving text by ____________________, the pointer shows a ____________________, and when you are ____________________ text by dragging, the pointer shows a box with a plus sign (+). Text that you cut or copy using the mouse is _________ stored in the Clipboard collection. ................
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