Organizational Development Manual - University of Rhode Island

SUSTAINABLE FISHERIES

MANAGEMENT PROJECT (SFMP)

Organizational

Development Manual

JUNE 2016

This publication is available electronically in the following locations:

The Coastal Resources Center





search term: SFMP

USAID Development Clearing House

search term: Ghana SFMP

For more information on the Ghana Sustainable Fisheries Management Project, contact:

USAID/Ghana Sustainable Fisheries Management Project

Coastal Resources Center

Graduate School of Oceanography

University of Rhode Island

220 South Ferry Rd.

Narragansett, RI 02882 USA

Tel: 401-874-6224 Fax: 401-874-6920 Email: info@crc.uri.edu

Citation:

Agbey, S., Tsikata, S., Childress, A. (2016). Organizational Development

Manual, 2016. The USAID/Ghana Sustainable Fisheries Management Project

(SFMP). Narragansett, RI: Coastal Resources Center, Graduate School of

Oceanography, University of Rhode Island. GH2014_CAP002_SNV. 73 pp.

Authority/Disclaimer:

Prepared for USAID/Ghana under Cooperative Agreement (AID-641-A-15-00001), awarded

on October 22, 2014 to the University of Rhode Island, and entitled the USAID/Ghana

Sustainable Fisheries Management Project (SFMP).

This document is made possible by the support of the American People through the United

States Agency for International Development (USAID). The views expressed and opinions

contained in this report are those of the SFMP team and are not intended as statements of

policy of either USAID or the cooperating organizations. As such, the contents of this report

are the sole responsibility of the SFMP team and do not necessarily reflect the views of

USAID or the United States Government.

i

Detailed Partner Contact Information:

USAID/Ghana Sustainable Fisheries Management Project (SFMP)

10 Obodai St., Mempeasem, East Legon, Accra, Ghana

Telephone: +233 0302 542497 Fax: +233 0302 542498

Maurice Knight

Kofi Agbogah

Nii Odenkey Abbey

Bakari Nyari

Brian Crawford

Justice Odoi

Chief of Party maurice@crc.uri.edu

Senior Fisheries Advisor kagbogah@

Communications Officer nii.sfmp@

Monitoring and Evaluation Specialist hardinyari.sfmp@

Project Manager, CRC brian@crc.uri.edu

USAID Administrative Officer Representative Jodoi@

Kofi.Agbogah

kagbogah@

Stephen Kankam

skankam@

Hen Mpoano

38 J. Cross Cole St. Windy Ridge

Takoradi, Ghana

233 312 020 701

Thomas Buck

tom@ssg-

SSG Advisors

182 Main Street

Burlington, VT 05401

(802) 735-1162

Victoria C. Koomson

cewefia@

CEWEFIA

B342 Bronyibima Estate

Elmina, Ghana

233 024 427 8377

Andre de Jager

adejager@

SNV Netherlands Development Organisation

#161, 10 Maseru Road,

E. Legon, Accra, Ghana

233 30 701 2440

Lydia Sasu

daawomen@

DAA

Darkuman Junction, Kaneshie Odokor

Highway

Accra, Ghana

233 302 315894

Donkris Mevuta

Kyei Yamoah

info@

Friends of the Nation

Parks and Gardens

Adiembra-Sekondi, Ghana

233 312 046 180

Gifty Asmah

giftyasmah@

Daasgift Quality Foundation

Headmaster residence, Sekondi College

Sekondi, Western Region, Ghana

233 243 326 178

Peter Owusu Donkor

Spatial Solutions

powusu-donkor@

#3 Third Nautical Close,

Nungua, Accra, Ghana

233 020 463 4488

For additional information on partner activities:

CRC/URI:



CEWEFIA:



DAA:



Daasgift:



Friends of the Nation:

Hen Mpoano:



SNV:



SSG Advisors:



Spatial Solutions:



ii

ACRONYMS

CCM

CEWEFIA

CRC

CSLP

DAA

DFAS

DMFS

DQF

FtF

GIFA

GIS

GNCFC

HM

ICFG

MESTI

MOFAD

NDPC

NGOs

SFMP

SMEs

SNV

SSG

STWG

UCC

URI

USAID

WARFP

Centre for Coastal Management

Central and Western Region Fishmongers Improvement Association

Coastal Resource Center

Coastal Sustainable Landscape Project

Development Action Association

Department of Fisheries and Aquatic Science

Department of Marine Fisheries Sciences

Daasgift Quality Foundation

Feed the Future

Ghana Inshore Fishermen's Association

Geographic Information System

Ghana National Canoe Fishermen¡¯s Council

Hen Mpoano

Integrated Coastal and Fisheries Governance

Ministry of Environment Science and Technology

Ministry of Fisheries and Aquaculture Development

National Development Planning Commission

Non-Governmental Organizations

Sustainable Fisheries Management Project

Small and Medium Enterprises

Netherlands Development Organization

SSG Advisors

Scientific and Technical Working Group

University of Cape Coast

University of Rhode Island

United States Agency for International Development

West Africa Regional Fisheries Development Program

iii

TABLE OF CONTENTS

CONTENTS

Acronyms ............................................................................................................................ iii

TABLE OF CONTENTS .................................................................................................... iv

LIST OF FIGURES ............................................................................................................. vi

LIST OF TABLES .............................................................................................................. vi

ABOUT THIS MANUAL.....................................................................................................1

ACKNOWLEDGEMENTS ..................................................................................................1

INTRODUCTION .................................................................................................................2

CHAPTER ONE: GOVERNANCE ......................................................................................3

Organizational Principles ..................................................................................................3

Legal Status .......................................................................................................................4

Board of Directors .............................................................................................................5

Organizational Vision........................................................................................................7

Mission and Goal of the NGO ..........................................................................................7

Leadership of the NGO .....................................................................................................8

Governing Document of an NGO .....................................................................................9

Conflict of interest ...........................................................................................................11

CHAPTER TWO: HUMAN RESOURCES .......................................................................12

Salaries and Benefits .......................................................................................................19

Conduct a job analysis.....................................................................................................20

CHAPTER THREE FINANCIAL MANAGEMENT ........................................................22

Benefits of good financial management ..........................................................................22

Financial Management Policy .........................................................................................23

Setting up Accounting Systems .......................................................................................23

Roles for Financial Management ....................................................................................23

Systems Overview ...........................................................................................................25

Check Signatories ............................................................................................................25

Cash Policy......................................................................................................................25

Fixed Assets Management Policy ...................................................................................26

Physical Audit .................................................................................................................26

Consumable Assets Management Policy.........................................................................27

Vehicle Management Guidelines ....................................................................................27

Procurement Practices .....................................................................................................27

Value for Money .............................................................................................................28

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