Los Angeles Unified School District



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LOS ANGELES UNIFIED SCHOOL DISTRICT

FEDERAL AND STATE EDUCATION PROGRAMS/FSEP

PARENT, COMMUNITY AND STUDENT SERVICES (PCSS)

2016-2017 Federal Program Monitoring (FPM) Preparation Checklist for

Compensatory Education (CE) School Documents (Title I Program)

|Due Date/ |Program Item |Evidence Required – |Date Submitted |

|Submitted to | |Submitted by School Name & Document Title | |

|Friday, 9/30/16|CE 7 School Site |2016-2017 SSC certification form (BUL-6745.0) | |

|PCSS/ |Council Composition |2016-2017 documentation for the orientation and election of each SSC stakeholder group, which is one set of | |

|PRINCIPAL’S | |documents for parents, teachers, other staff, and students (secondary) | |

|PORTAL | |Narrative of voting procedure from first SSC meeting’s approved minutes for each stakeholder election, with each | |

| | |tally and election result documented in the fall of 2016 (please highlight) | |

| | |Announcement of 2016-2017 orientation/election (i.e., SSC flyer for parent members, bulletin notice or letter to | |

| | |teachers, bulletin notice or letter for all “other staff” , bulletin announcement for students) (1 item for | |

| | |each stakeholder group) (please highlight) | |

| | |Agenda for orientation/election, (1 item for each stakeholder group) (please highlight) | |

| | |Ballots for election, (1 item for each stakeholder group) (please highlight) | |

| | |Sign-in for orientation/election, (1 item for each stakeholder group) (please highlight) | |

|Friday, |CE 9 Parent |2 Samples of parent communiqués in Spanish and English for the 2016-17 school year (i.e., | |

|10/21/16 |Notices provided in |newsletter, parent letters, etc.) | |

|FSEP |primary language | | |

|Friday, |CE 21 |A list of 2016-2017 Title I funded paraprofessionals, indicating their assignments & the names of the | |

|10/21/16 |Paraprofessionals |credentialed teachers to whom paraprofessionals are assigned | |

|FSEP |Meet Qualifications | | |

|Monday, |CE 17 Posting of |School newsletter or screen shot of school’s website in PDF indicating that the school has notified parents of | |

|11/14/16 |SARC |the availability of the SARC (REF-6438.1). (please highlight) | |

| | |[Parent-Student Handbook has been distributed.] | |

|FSEP | | | |

|Monday, |CE 13 Equipment |School’s historic categorically funded equipment inventory |On file with |

|11/14/16 |Inventory |2016-2017 physical inventory conducted every 2 years (BUL-3508.7) |FSEP. |

| | |[Red labels on categorically-funded equipment; any police reports for stolen items & salvage forms for salvaged | |

|FSEP | |equipment] | |

|Wednesday, |CE 1 LAUSD Parent |Evidence that the school distributed the LAUSD Parent Involvement Policy (Attachment C1 & C2 of Bulletin 6336.0) | |

|11/30/16 |Involvement Policy –|by mail by November 30, 2016; Screen shot of website in PDF indicating mailing or copy of message in the dated | |

| |(distribution) |newsletter that it was distributed by school or U.S. mail on a specific date. (please highlight) | |

|PCSS/ | | | |

|PRINCPAL’S | | | |

|PORTAL | | | |

|Wednesday, |CE 8 SSC Approves |2015-2016 SSC agenda, sign-ins and minutes indicating that the SSC developed/reviewed/approved the 2016-2017 | |

|11/30/16 |SPSA |SPSA/SPSA update (please highlight) | |

|FSEP | |2015-2016 SSC agenda, sign-ins and minutes indicating that the school’s budget was discussed and motion was made;| |

| | |school’s allocation letters were shared (please highlight) | |

| | |2016-2017 SSC agenda, sign-ins, and minutes indicating that data was reviewed in order to make decisions | |

| | |regarding budget, implementing programs, and progress monitoring (please highlight) | |

|Wednesday, |CE 12 Time |List with all 2016-2017 personnel funded from 7S046 & 7E046, such as nurse, psychologist, psychiatric social | |

|11/30/16 |Accounting; Admin. |worker, class size reduction teachers, paraprofessionals, coordinators, coaches, PSA Counselor, with their | |

|FSEP |Charges |funding source (s) and percentage funded | |

| | |[Do not include the employees that are 100% general fund.] | |

| | |For all positions funded all or in part with Title I, provide site-specific job descriptions | |

| | |[Job Duty Statements for each position specific to school site; General Job Descriptions in Budget Handbook] | |

| | |Time reporting documentation for each person on the list (semi-annual certifications or multi-funded time | |

| | |reporting forms). Ensure nurse’s and psychologist’s multi-funded time reports are included (only need one to two| |

| | |months of documentation) (BUL-2643.6) | |

| | |[Must have all time reporting documentation pages for each personnel listed above.] | |

| | |Time reporting documentation for all X/Z & relief time paid with Title I | |

|Wednesday, |CE 19 SSC annually |SPSA evaluation conducted annually, with SSC agenda, sign-ins and minutes indicating that it was discussed, | |

|11/30/16 |evaluates SPSA |motion was made, and evaluation was approved (please highlight) | |

|FSEP | | | |

|Wednesday, |CE 22 Professional |2016-2017 professional development plan or PD calendar | |

|11/30/16 |Development |Two different sets of PD materials for 2016-2017 school year- agendas, sign-ins, materials, & evaluations | |

|FSEP | |conducted at school site (i.e., regarding the sharing of data and/or instructional strategies that are aligned | |

| | |with your school’s SPSA) | |

| | |Maintain all third-party contracts & invoices, if applicable, with corresponding agendas & meeting materials. | |

| | |Third-party contracts must be evaluated on the impact on student achievement. | |

|Friday, 12/2/16|CE 2 School Parent |2016-2017 School Parental Involvement Policy | |

|PCSS/ |Involvement Policy |Include the meeting agenda, sign-ins, (and explicit minutes if developed with SSC) indicating that the policy | |

|PRINCIPAL’S |and School-Parent |was discussed/developed with Title I parents between August and November of 2016 (minimum 2-3 items) (please | |

|PORTAL |Compact – |highlight) | |

| |(development, |Include the SSC agenda, sign-ins and minutes indicating that a motion was made | |

| |approval, |and the motion passed to approve the policy developed with Title I parents | |

| |distribution) |between August and November of 2016 (please highlight) | |

| | |Evidence demonstrating the subsequent distribution of the policy after SSC approval, evidence such as a screen | |

| | |shot of website in PDF indicating mailing or a copy of message in the dated newsletter that it was distributed by| |

| | |school or U.S. mail on a specific date (BUL-5963.0 & MEM-6750) (please highlight) | |

| | |2016-2017 School-Parent Compact | |

| | |Include the meeting agenda and sign-ins (and explicit minutes if developed with SSC) indicating that the compact | |

| | |was discussed/developed with Title I parents between August and November of 2016 (minimum 2-3 items) (please | |

| | |highlight) | |

| | |Include the SSC agenda, sign-ins and minutes indicating that a motion was made | |

| | |and the motion passed to approve the compact developed with Title I parents | |

| | |between August and November of 2016 (please highlight) | |

| | |Evidence demonstrating the subsequent distribution of the compact after SSC approval, such as a screen shot of | |

| | |website in PDF indicating mailing or a copy of message in the dated newsletter that it was distributed by school | |

| | |or U.S. mail on a specific date (please highlight) | |

| | |2016-2017 staff training calendar | |

| | |Agendas/flyers and sign-ins for a minimum of two workshops indicating that staff was trained on how to work with | |

| | |parents | |

| | |2016-2017 parent workshops | |

| | |Calendar of all the workshops scheduled for parents | |

| | |Two different sets of workshops’ agendas/flyers and sign-ins on any of the following topics: helping their | |

| | |children with an explanation of the curriculum used at the school, the California state standards, the | |

| | |assessments used to measure student progress, the proficiency levels students are expected to meet or training to| |

| | |help them work with their children to improve their children’s achievement. | |

| | |2016-2017 Annual Title I meeting | |

| | |Agenda, sign-in, and meeting announcement showing that the meeting was held by Monday, October 31, 2016 | |

|If you have questions about the documents or questions about organizing the materials, please contact your Local District Title I Coordinator or José A. Jarquín, FPM |

|Specialist at 213-241-6990 for additional information. |

| | |Notes | |

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| | |Disclaimer: Our office will primarily collect 2016-17 documentation. However, 2015-16 documents may also be | |

| | |requested. Have 15-16 documents readily available for the review. Please keep in mind that compliance | |

| | |documentation must be available for up to five years. | |

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