LAY MINISTRY PROGRAM MINISTRY PREPARATION GUIDELINES ...

LAY MINISTRY PROGRAM

MINISTRY PREPARATION GUIDELINES

SUPERVISOR EDITION

PASTORAL INSTITUTE

DIOCESE OF BROOKLYN

JUNE 2012

310 Prospect Park West

Brooklyn, New York 11215

Phone: (718) 281-9556

Fax: (718) 399-5920

Email: pastoralinstitute@

LAY MINISTRY PROGRAM

MINISTRY PREPARATION PROCESS

TABLE OF CONTENTS

Introduction¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­1

Supervisor¡¯s Responsibilities¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­..¡­¡­¡­2

Role of the Supervisor¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­..3-5

APPENDICES

Appendix A-1: Supervisor¡¯s Observation Report #1

Ap¨¦ndice A-2: Reporte de Observaci¨®n del Supervisor #1

Appendix B-1: Supervisor¡¯s Observation Report #2 and Supervisor¡¯s Final

Assessment

Ap¨¦ndice B-2: Reporte de Observaci¨®n del Supervisor #2 y

Evaluaci¨®n Final del Supervisor

MATERIALS FROM THE PARTICIPANT EDITION

Program Purpose and Goals

Requirements of the Program

Appendix A: Checklist

Appendix D: Learning Agreement

Appendix E: Mid-Term Assessment

Appendix F: Final Self-Assessment

Appendix G: Assessment of Supervisor

Appendix I: Total Process Assessment

MINISTRY PREPARATION PROCESS

SUPERVISOR GUIDELINES

INTRODUCTION

The Pastoral Institute welcomes you as a supervisor for the Ministry Preparation

Process that provides participants with an in-depth preparation for specialized

ministries.

Your role in the process is a significant one as you journey with the individual

during the next six to nine months. By sharing your wisdom and expertise, you

will become a coach, a companion, and at times a cheerleader for the person

you will supervise. There is also the deeper relationship of collaborators in

ministry ¨C women and men working together to foster the mission of Jesus and

the mission of the Church.

These Supervisor Guidelines provide an overview of your role and

responsibilities. The Appendices include the forms that you will need to complete

during the practicum experience. Additionally, you will have access to the

Pastoral Institute Online Classroom where you may download these Guidelines

and forms.

Also included in this document are sections from the Participants¡¯ Handbook that

you will need during the practicum process.

It is the hope of the Pastoral Institute that you will be richly blessed by your

collaboration in the Ministry Preparation Process.

Supervisors¡¯ Guidelines ¨C 2012

Pastoral Institute

1

MINISTRY PREPARATION PROCESS

SUPERVISOR¡¯S RESPONSIBILITIES

?

Meet with participant to become acquainted, to begin the development of his/her

Learning Agreement and to determine timeline for completion of the steps

associated with the practicum including setting meeting dates to accomplish the

following agenda:

o Provide overview of ministry; discuss participant¡¯s role in ministry

o Suggest available resources for ministry

o Prepare participant for first ministry observation session

The number of

?

Sign-off on the Learning Agreement (Appendix D in the Participant¡¯s

Guidelines) when it is completed ¨C Deadline September 30, 2012

?

First observation of individual in ministry

o Follow-up assessment with participant

o Complete Supervisor¡¯s Observation Report #1 (Appendix A-1 or A-2 in these

Guidelines) and send it to the Pastoral Institute ¨C Deadline January 15, 2013

?

Discuss and sign off on participant¡¯s Mid-Term Self-Assessment (Appendix E in the

Participant¡¯s Guidelines) ¨C Deadline January 15, 2013

?

Preparation for second observation

?

Second Observation

o Follow-up assessment with participant

o Complete Supervisor¡¯s Observation Report #2 and Final

Assessment (Appendix B-1 or B-2 in these Guidelines) and send

it to the Pastoral Institute ¨C Deadline April 15, 2013

?

Discuss and sign off on participant¡¯s Final Assessment (Appendix F in the

Participant¡¯s Guidelines) ¨C Deadline April 15, 2013

meetings will

depend on the

needs of each

participant.

Follow same

procedure if

you are able

to do a third

observation.

Note: The tentative date for the Commissioning Ceremony is May 16, 2013. Only those

participants who have completed all requirements will be commissioned.

Supervisors¡¯ Guidelines ¨C 2012

Pastoral Institute

2

MINISTRY PREPARATION PROCESS

ROLE OF THE SUPERVISOR

Functions of A Supervisor

1. Overseeing. Administering the learning environment so that both the

participant and the institution benefit.

2. Evaluation. Helping the participant arrive at specific learning goals, planning

activities that will facilitate learning, and assessing progress toward meeting

those learning goals by focusing on strengths and weaknesses of

performance.

3. Giving Input. Providing new information to the student based upon incidents

and situations that arise during the practice of ministry.

4. Enabling. Helping the participant maximize the utilization of his/her own

resources, knowledge, and skills during the practicum.

Dimensions of Supervision

1. To help the participants integrate self-understanding, theology, spirituality,

and competency skills into his/her practice of ministry.

2. To aid the participant in bridging the gap between learning and practice by

a. Guiding and demonstrating

b. Being present as a role model

c. Observing the participant in ministry and giving appropriate feedback

d. Planning assignments that will fit the participant¡¯s practice

e. Encouraging the student¡¯s individualization within the practice

3. To assist the participant in clarifying his/her ministry and to move toward

goals that are realistically established.

4. To facilitate the teaching-learning contract between supervisor and participant

including time demands, expressed needs of both persons, working

conditions, etc.

5. To provide learning experiences for the participant that will fit his/her chosen

ministry.

6. To refrain from using the availability of the participant as a worker.

Supervisors¡¯ Guidelines ¨C 2012

Pastoral Institute

3

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