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FLORIDA ATLANTIC UNIVERSITY

OFFICE FOR STUDENTS WITH DISABILITIES

Kurzweil 3000 Training Module

Adapted from Kurzweil 3000 User Guide

TABLE OF CONTENTS

I.INTRODUCTION……………………………………………………………………………........1

Starting up………………………………………………………………………..……………... 1

exiting Kurzweil……..………………………………………………………………....................2

II. USING KURZWEIL 3000……………………………………………………………...…...........3

The Toolbars…………………………………………………………………………………...…3

Displaying Tool Bars……………………………………………………………………………..3

Scanning……..………………………………………………………………………....................4

Scan Menu……………………………………………………………………………...................5

Reading……..………………………………………………………………………......................6

The Reading Menu……………………………………………………………………...................6

File Management………………………………………………………………………………….7

The File Menu…………………………………………………………………………………..…7

Editing…………………………………………………………………………………….……… 8

The Edit Menu…………………………………………………………………………………......8

Reference Tools…………………………………………………………………………………9

The Reference Menu……………………………………………………………………………10

Study Skills…………………………………………………………………………………..…10

Viewing and Navigation……………………………………………………………………….…11

The View Menu……………………………………………………………………………...……11

Saving to an Audio File………………………………………………………………………… 13

To Save a Document……………………………………………………………………………. 13

Tracking File Creation………………………………………………………………………… 14

III. Function Keys and Menu Reference Guides…………………………………........16

File Menu Reference Guide…………………………………………………………………….17

Edit Menu Reference Guide………………………………………………………….................18

View Menu Reference Guide……………………………………………………………………19

Tools Menu Reference Guide…………………………………………………………………..20

Scanning Menu Reference Guide……………………………………………………………….21

I. INTRODUCTION

Kurzweil 3000 is a reading, writing, and learning software solution for students. It is widely recognized as a comprehensive and integrated tool for addressing language and literacy difficulties. The software uses a multi-sensory approach, presenting printed or electronic text on the computer screen with added visual and audible accessibility. The product incorporates a host of dynamic features including powerful decoding, study skills, and writing and test taking tools designed to adapt to each individual’s learning style and to minimize frustration for both the learner and educator.

The Kurzweil 3000 window is designed to provide easy access to the tasks perform most often. After log on, the Kurzweil 3000 window appears and can be move, resize, or minimize just like any window in the Windows operating systems.

STARTING UP

There are several possible ways for starting up Kurzweil: From the Start menu, from the Run feature, from the Desktop, and from the Kurzweil hot key combination.

From the Start Menu

Press the Windows Logo key (or CTRL + ESCAPE) to open the Start Menu.

Press P for Programs and press ENTER or the RIGHT ARROW key to open.

Press K until “Kurzweil Educational Systems” is selected, and press ENTER or RIGHT ARROW key to open. Press K for Kurzweil is spoken and press ENTER.

From the Desktop

The user’s most popular programs are kept on the Desktop.

Press the Windows Logo key and the letter M to maximize the desktop. Press K for Kurzweil and press ENTER.

From the Kurzweil Hotkey Combination

Hot key combinations are another way to open specific programs.

Press the Alt and CTRL key combination while pressing the letter, K.

Note: Administrative status is required to setup a hotkey combination.

EXITING KURZWEIL

F4 will close a document within Kurzweil, and ALT + F4 will close the Kurzweil application.

II. USING KURZWEIL 3000

THE TOOLBARS

Use the buttons on the Main and Reading toolbars to scan and read documents. For a brief explanation of what each button does, hold the mouse pointer over the button for a second or two. To show or hide individual toolbars, right-click in a toolbar and select from the popup menu.

DISPLAYING TOOL BARS

The user has the option to show or hide one or more of the tool bars. When the main tool bar is hidden, its buttons are not visible at the Kurzweil 3000 window. The user accesses commands on screen through the menu bar, keyboard commands, or right mouse button menu. There are four ways to show or hide the main toolbar:

• On the Tools menu, point to Customize, and then click Tool bars. At the Tool Bar Customization dialog box, click the Main tab. Clear the Visible Main check box then click OK. Kurzweil 3000 closes the Tool Bar Customization dialog box, and displays the Main tool bar.

• On the Tools menu, click Options to display the Options dialog box. On the General tab, under Toolbars, Main, select an option and click OK.

• The tool bars can be shown or hidden by using the tool bar shortcut menu. Move the cursor over the menu/tool bar area, and then click the right mouse button. In the menu that appears, choose which tool bars are to be shown.

• Position the cursor in the menu or toolbar area, and click the right mouse button. Point to Main and select one of the options.

CUSTOMIZING TOOLBARS

To modify one or more toolbars to suit your particular needs, open theTools menu and select Customize, then Toolbars. Or place the cursor in a toolbar, right-click for the Toolbar shortcut menu, and select Customize Toolbars.

Toolbars come in sets of four. To select a toolbar, click the appropriate tab. You can move a button or list on or off a toolbar by dragging between the active and inactive areas, or by using the direction buttons. You can also rearrange the buttons.

For example, you might want to remove the Synonyms and Syllables buttons from the Main toolbar, and add the Options and Magnify buttons.

To open and modify one of the sample toolbar sets that come with Kurzweil 3000, click Open Toolbar Set. You can make modifications to a sample set and save it under a new name by clicking Save Toolbar Set.

Applying a Toolbar Set

To apply a sample toolbar set or one that you have customized, open theTools menu, select Customize, then Apply Toolbar Set, and select from thesubmenu.

SCANNING

1. Make sure your scanner is turned on.

2. Place a page on the scanner glass face down.

3. Click the Scan button in the toolbar. You see progress messages as

Kurzweil 3000 captures the image and recognizes the text.

Each new page you scan is added to the end of the document.

During scanning, the Scan Button becomes Cancel Scan.

For color scanning, the button shows colored stripes.

SCAN MENU

Start New Scan. Same as Scan button.

Rescan Page. Scans a page again (for example, if the page was incorrectly placed on the scanner) and replaces the current page.

Insert Page. Scans a page and inserts it before the current page.

Delete Page. Deletes the current page.

Use Color. Scans a color document and displays it in color.

Scan Repeatedly. Automatically scans pages one after another, with a delay between scans.

Double Sided. This Scanning option lets you scan double-sided pages. This works best with scanners that have Automatic Document Feeders (ADFs).

Two Page Mode. Scans small facing pages (for example, paperbacks) two at a time, and separates them into two pages.

Scanner Setup. Lets you select a scanner and set the scanned page size.

To set the additional scan options shown below, open the Tools menu, select Options, and click the Scanning tab

• Brightness • Find Columns • Solid Background

• Page Orientation • Show New Scans • Remove Crease

• Repeated Scan • White on Black • Two-Pass Color

Delay • Despeckle • Scanning Language (for

• O C R Engine Language Learning option)

READING

• To start reading, click the Read button on the toolbar.

• During reading, the Read button becomes Pause.

• To hear a sentence again, click the Back button, and then click Read. (If you choose a different reading unit than sentence, that unit is repeated.)

• To skip to the next sentence (or reading unit), click the Forward button, and then click Read.

To read silently, click the Audible button. While you read silently, the button changes to Silent.

Controlling How a Document is Read

Use the Reading toolbar to choose the Reading Mode (Continuous, Self Paced, or Word by Word), the Reading Unit (Line, Sentence, Paragraph, etc.), Reading Speed, Zoom level, and Page.

THE READING MENU

If you prefer, you can use the Read menu, which contains the same functions found on the toolbars. In addition, you can select Read the Web.

To change options such as reading voice and language, open the Tools menu, select Options, and click the Reading tab. You can modify these features:

• Speaker (English) • Reading Language (Language

• Speaker (Language Learning) Learning)

• Silent if Minimized • Scroll Options

• Read Notes when Opened • Pause at Bookmarks

• Highlight Spoken Word

FILE MANAGEMENT

• To create a new file for typing, click New.

• To open an existing scanned or typed file, click Open.

• To save a file, click Save.

• To print a document, click Print.

THE FILE MENU

In addition to the toolbar buttons, you can use the file management features on the File menu.

New. Creates a new file for either typing or scanning.

Close. Closes a file.

Save As. Saves a file under a new name.

Import. Lets you import a file from another application in RTF format.

Export. Lets you export an RTF file.

Extract. Lets you extract text, notes, highlights or bookmarks and automatically place them in a new file.

Open With Editor. Lets you open a text or RTF document in Microsoft WordPad or Microsoft Word.

Recent Files. Lets you open a file by selecting from a list of up to 25 recently accessed files.

Tip Use the Tools menu, Options, General tab to specify the number of files displayed in the Recent Files submenu.

Exit. Shuts down Kurzweil 3000.

EDITING

When you create or edit a typed document, use the Writing toolbar for easy access to text formatting tools. To display the writing toolbar, open the Tools menu and select Options. On the General tab, under Toolbars, select the Show Writing check box.

THE EDIT MENU

The editing tools available on the menu depend on whether you are working with a text document or a scanned document.

Undo. Undoes your previous action.

Cut. Cuts selected text from a typed document.

Copy. Copies selected text from a typed or scanned document.

Paste. Pastes cut or copied text to a typed document.

Select All. Selects all text in a typed or scanned document.

Image Selector. Lets you select part of a scanned document for copying to another application.

Insert Page Break. In typed documents, places a page break at the current cursor location.

Line Spacing. Adds/subtracts space between lines in typed documents.

Text Alignment. Allows text to be Right, left, or center justified.

Insert picture. Allows the inclusion of a graphic.

Enable Editing. Allows or prevents edits to typed or scanned documents.

Move Existing Page. Lets you reorder pages in a scanned document.

Correct Recognition. In scanned documents, lets you correct the pronunciation of a spoken word and modify the underlying text. This modification is done under the Tool - Pronunciation menu.

Find. In typed documents, finds and replaces text and finds highlights. In scanned documents, finds text, notes, highlights or bookmarks.

To choose text highlighting and font options, select Tools, Options, Text tab.

REFERENCE TOOLS

You can select a word in a scanned or typed document and then click a Reference tool in the toolbar, or you can click the tool and then enter any word in the dialog box.

• To look up a word's meaning, click the Definition button

• To find one or more words with the same meaning, click Synonyms.

• To see and hear a word broken into syllables, click Syllables. In the Word Syllables dialog box, click Pronounce. If there is more than one pronunciation, click next.

• To hear a word spelled aloud, click Spell.

THE REFERENCE MENU

On the Reference menu, you can access the reference tools by choosing Selected Word, Look Up Word , Type, or Spell Word.

Selected Word. If you have Encarta installed on your computer, you can also look up a word in that application.

Select Dictionary. Lets you choose one of two English dictionaries or, if you have it installed, the Language Learning option, one of 18 European language dictionaries. To enable or disable reference tools during tests and class work assignments, open the Tools menu, select Options, and click Test Taking.

STUDY SKILLS

To display the Study Skills toolbar, open the Tools menu and select Options. On the General tab, under Toolbars, click the Study Skills arrow and select large or small button size.

Study Skills features are also available on the Tools menu, which includes two features not available on the toolbar.

Highlighters. Let you add your own highlighting to the words in a typed or scanned document.

Note. Footnotes let you attach typed notes anywhere in a document.

Sticky Notes. let you attach rectangular yellow notes to an image document.

Text Note. This text has a transparent background and can have colored text. It is especially useful for forms fill in and filling in blanks on tests.

Close. Closes the current footnote

Voice Note. You can add Voice Notes to either image or text documents. You must have a working system microphone to record Voice Notes

Delete. Deletes the current note

Bookmark. Creates a series of reference points in your document

Fill In The Blanks. Finds blanks on a scanned form, such as a test. Eliminates the need to manually place a text note at each blank.

Zone Editor. Lets teachers edit scanned documents by separating primary text from secondary text (photo captions, page numbers, sidebars and graphs). Secondary text is not read aloud until you click it.

Tips On the Tools menu:

You can select Options and then click the Study Skills tab to assign descriptions to highlighters (for example, you could label the cyan color the pen "Main Idea") and set indents for highlighted text you extract.

To customize the Study Skills toolbar by adding or subtracting buttons, select Customize from the Tools menu, then select Toolbars, and click the Study Skills tab.

VIEWING AND NAVIGATION

The Reading toolbar is the quickest way to zoom in or out, and to move from one page to another. The View menu provides additional ways to CTRL a document's appearance. The hotkey combination Alt + V accesses this menu.

THE VIEW MENU

Fit To. Lets you specify how a scanned page is displayed in the document window

Zoom. Allows you to increase or decrease the size of the viewed page.

Rotate. Lets you rotate a scanned page 90° left or right, or turn it upside down.

Thumbnails. Lets you display a page thumbnail at the right side of the document window, or display the entire document as thumbnails in a choice of five sizes.

Page View. With scanned documents, lets you permanently save the page fit, zoom setting, and thumbnail selections. You must save the document with your page view settings before you close it.

Annotations. With scanned documents, lets you choose whether or not notes, voice notes, highlighting and bookmarks are displayed.

Magnify Spoken Word. Opens a separate window showing the current spoken word in large text.

To set additional view options, open the Tools menu, select Options, and click the Text or Image tab.

|Text options |Scanned Image Options |

|• Text, background, and highlight colors |• Highlight, caret (cursor), and outline colors |

|• Highlight mode |• Caret width |

|• Font, size, and style |• Enhance black and white images |

|Scanned image options |• Default fit (the way the page is displayed in the window) |

SAVING TO AN AUDIO FILE

To Save a Document

To save a document to an audio file:

1. From the File menu, go to Audio Files. Select Create Audio File.

The Create Audio File dialog box appears.

2. Specify the options you want:

Create an Audio File From. Select the portion of the document you want to save in the audio file. You can save the entire document, a range of pages, or selected text.

Reading Voice. Select the reading voice and reading speed that you want to use for the audio file. The default Voice and Speed settings are whatever is currently set in the Reading tab page of the Options dialog box.

Output File. Select either MP3 (the default) or WAV as the output file’s format, and enter a file name.

WAV files are higher quality but they are very large, consuming more hard disk space, and making them harder to send by e-mail or transfer over the Internet. Also, you cannot play back WAV files on many portable MP3 players. You might choose WAV if you were only going to listen to the file on a laptop while traveling.

MP3 files are smaller in size and in most instances provide more than acceptable sound quality. Also, the MP3 format offers three quality levels: Low, Medium, High. If you really need to conserve space on your hard disk or MP3 player, choose Low. Otherwise, the Medium setting provides good sound quality and a compact file size. The High quality setting provides the best sound quality but at the expense of a larger file size, roughly twice as large as files produced with the Low setting.

By default, the File Name text box displays the name of your document, along with the selected file format extension, appears in. You can accept the name or type in a different name.

3. Click OK to create the audio file. Kurzweil 3000 creates the file and places location identified at the bottom of the dialog box.

TRACKING FILE CREATION

It may take some time to create an audio file. Tracking this information can be done in the following manor. When you choose to create an audio file,Kurzweil 3000 places the designated document in a queue along with otherdocuments that are waiting to be transformed to audio files.

As it works through the queue, Kurzweil 3000 creates an interim file typemy_audio_file.kmd in the Pending Audio folder, transforms the kmd file intothe final .mp3 or .wav file, and places it in the Output Audio folder.You can track this process using the Audio Spooler Monitor. Also, if youhave a number of documents queued, you can change the order in which they will be converted to audio files.

To access the Audio Spooler Monitor:

From the File menu, click Audio Files, and then select Audio Spooler Monitor from the submenu.

The Audio Spooler Monitor appears.

The Audio Spooler Monitor lets you view and perform the following processes and tasks:

Current Job. Shows the name of the current document being converted to an audio file along with its output file name.

Pending Jobs. Lists documents queued for conversion. You can change

the conversion order by clicking a document name and using the Top and Bottom buttons to change its position in the queue. To remove a document from the queue, use the Delete button .

Completed Jobs. Lists the documents that have been converted. Use the Clear button to remove a selected file from the list. Use the Clear All button to remove all of the files from the list.

Refresh. Lets you update the Audio Spooler Monitor window to show the most recent spooler activity.

III. FUNCTION KEYS AND MENU REFERENCE GUIDES

FUNCTION KEYS REFERENCE GUIDE:

|COMMAND |DESCRIPTION |

|F1 |Help Topics |

|F2 |Back |

|F3 |Read/Pause |

|F4 |Forward |

|F5 |Fit to Text Width |

|F6 |Fit to Text Height |

|F7 |Zoom in 10% |

|F8 |Zoom out 10% |

|F9 |Start New Scan |

|F11 |Read Faster |

|F12 |Read Slower |

|SHIFT + F9 |Cancel Scan |

|CTRL + F9 |Scan Repeatedly |

|CTRL + F4 |Closes Current Document |

|SHIFT + F5 |Add Note |

|SHIFT + F6 |Close Note |

|SHIFT + F7 |Add Voice Note |

|CTRL + TAB |Next Document |

FILE MENU REFERENCE GUIDE:

|DESCRIPTION |COMMAND |

|New Text File |CTRL + N |

|Open Text File |CTRL + O |

|Save |CTRL + S |

|Print |CTRL + P |

|Close Menu |ESCAPE |

EDIT MENU REFERENCE GUIDE:

|DESCRIPTION |COMMAND |

|Undue |CTRL + Z |

|Cut |CTRL + X |

|Copy |CTRL + C |

|Paste |CTRL + V |

|Select All |CTRL + A |

|Find |CTRL + F |

|Replace |CTRL + H |

|Change Spoken Word |CTRL + W |

VIEW MENU REFERNCE GUIDE:

|DESCRIPTION |COMMAND |

|Zoom to 100% |CTRL + M |

|First Page |CTRL + I |

|Last Page |CTRL + T |

|Next Page |CTRL + E |

|Previous Page |CTRL + R |

|Go to Page |CTRL + G |

|Fit |Specifies how a scanned page is displayed in the document window |

|Rotate |Scanned page can be rotated 90 degrees left or right, or turned upside |

| |down |

|Thumbnails |Thumbnails can be placed on the right side of the document in up to five |

| |sizes |

|Page View |Permanently save the scanned page fit, zoom setting, and thumbnail |

| |selections |

|Annotations |Choices of how notes, voice notes, highlighting, and bookmarks are |

| |displayed |

|Magnify Spoken Word |Opens a separate window showing the current spoken word in large text |

To set additional view options, open the Tools menu, select Options, and click the Text or Image tab. In order to save these settings you must save the document with your page view settings before you close it.

TOOLS MENU REFERENCE GUIDE

|DESCRIPTION |COMMAND |

|Definition |CTRL + D |

|Synonyms |CTRL + Q |

|Syllables |CTRL + Y |

|Spell Word |CTRL + L |

|Extract text from another application |CTRL + ALT + R |

|Extract selected text from another application |CTRL + SHIFT + R |

SCANNING MENU REFERENCE GUIDE

|DESCRIPTION |COMMAND |

|Start New Scan |Starts a new scan |

|Rescan Page |Scans and replaces current page |

|Insert Page |Scans and inserts page before the current page |

|Delete Page |Deletes the current page |

|Use Color |Scans a color document and displays it in color |

|Scan Repeatedly |Automatically scans pages one after another, with a short delay between |

| |scans |

|2-Page Mode |Scans small facing pages (paperbacks) and separates them into two pages. |

| |Automatic Document Feeder |

|Automatic Document Feeder |Scan proceeds automatically, with a choice of single-sided or |

| |double-sided originals |

|Scanner Setup |Select choice of scanner and set the scanned page size |

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