Project Management Introduction



Project Management – PMBOK Content, 6th EditionMichael D. Harper, Ph.D.PMBOK: Project Management Body of KnowledgeReference: A Guide to the Project Management Body of Knowledge, (PMBOK), 6th Edition, 2017, Project Management Institute, Inc., ISBN: 9781628251845PMBOK – Cycles, Phases, Process Groups, Knowledge Areas, ITTOCyclesProduct Life CycleIntroduction, Growth, Maturity, DeclineProject Life CycleInitiating, Planning, Executing, Monitoring, Controlling, ClosingPhases.Project Life Cycle Phases.Concept, Development, Implementation, Close-outProject Time Phases.Sequential, Overlapping, IterativeProduct Life Cycle Phases.Design, Prototype, Final AssemblyProcess groups.Initiating Process Group. Processes needed to start the project.Planning Process Group. Processes needed to determine what is to be done in the project.Executing Process Group. Processes needed to do the project.Monitoring and Controlling Process Group. Processes needed to manage the project.Closing Process Group. Processes needed to finalize the project when done.Knowledge areas.Project Integration ManagementProject Scope ManagementProject Schedule ManagementProject Cost ManagementProject Quality ManagementProject Resource ManagementProject Communications ManagementProject Risk ManagementProject Procurement ManagementProject Stakeholder ManagementITTO. Inputs, Tools, Techniques, Outputs.PMBOK 6th Edition Project Management Knowledge Areas (10)Project Management Processes (49)Project Integration ManagementDevelop Project CharterDevelop Project Management PlanDirect and Manage Project WorkManage Project KnowledgeMonitor and Control Project WorkPerform Integrated Change ControlClose Project or PhaseProject Scope ManagementPlan Scope ManagementCollect RequirementsDefine ScopeCreate WBSValidate ScopeControl ScopeProject Schedule ManagementPlan Schedule ManagementDefine ActivitiesSequence ActivitiesEstimate Activity DurationsDevelop ScheduleControl ScheduleProject Cost ManagementPlan Cost ManagementEstimate CostsDetermine BudgetControl CostsProject Quality ManagementPlan Quality ManagementManage QualityControl QualityProject Resource ManagementPlan Resource ManagementEstimate Activity ResourcesAcquire ResourcesDevelop TeamManage TeamControl ResourcesProject Communications ManagementPlan Communications ManagementManage CommunicationsMonitor CommunicationsProject Risk ManagementPlan Risk ManagementIdentify RisksPerform Qualitative Risk AnalysisPerform Quantitative Risk AnalysisPlan Risk ResponsesImplement Risk ResponsesMonitor RisksProject Procurement ManagementPlan Procurement ManagementConduct ProcurementsControl ProcurementsProject Stakeholder ManagementIdentify StakeholdersPlan Stakeholder EngagementManage Stakeholder EngagementMonitor Stakeholder EngagementProject Management Process Groups (5)Chapter 3 (PMBOK 5th Edition)InitiatingPlanningExecutingMonitoring and ControllingClosingMonitoring and ControllingPlanningInitiatingClosingExecutingInterrelationship between:Project Management Knowledge Areas (10)Project Management Processes (49)Project Management Process Groups (5)Process GroupsProcessesInitiatingPlanningExecutingMonitoring &ControllingClosingKnowledge AreasIntegration123,45,67Scope1,2,3,45,6Schedule1,2,3,4,56Cost1,2,34Quality123Resource1,23,4,56Communications123Risk1,2,3,4,567Procurement123Stakeholder1234Examples of OutputKnowledge AreasIntegrationCharterProject PlanScopeScope StatementWBSScheduleScheduleGantt, CPM, PERTCostBudgetEVM/EVAQualityQP/QA/QC7 Basic ToolsResourceRAMSMPCommunicationsMeetingsCommunications PlanRiskRisk RegisterRisk ResponsesProcurementRFPContractsStakeholderRegisterStakeholder PlanPMBoK Knowledge Areas Breakdown.KnowledgeAreaProcessProcess. . .ProcessITTOITTOITTO1. Inputs1. Inputs1. Inputs2. Tools and Techniques2. Tools and Techniques2. Tools and Techniques3. Outputs3. Outputs3. OutputsFor example, consider the structure of the Project Cost Management knowledge area.991870212915500Project Cost ManagementPlan CostManagementEstimate CostsDetermine BudgetControlCostsITTOITTOITTOITTO1. Inputs1. Inputs1. Inputs1. Inputs2. Tools and Techniques2. Tools and Techniques2. Tools and Techniques2. Tools and Techniques3. Outputs3. Outputs3. Outputs3. OutputsPlan Cost ManagementInputs1. Project charter2. Project Management PlanSchedule management planRisk management plan3. Enterprise environmental factors4. Organizational process assetsTools & Techniques1. Expert judgment2. Data Analysis3. MeetingsOutputs1. Cost management planProject Integration Management, PMBOK 6th EditionMichael .D. Harper, Ph.D.“Project integration management involves coordinating all of the other project management processes and knowledge areas throughout a project’s life cycle.”Project Integration ManagementProcess GroupsMajor ProcessesInitiatingPlanningExecutingMonitoring &ControllingClosing1. Develop Project Charter12. Develop Project Management Plan23. Direct and Manage Project Work34. Manage Project Knowledge45. Monitor and Control Project Work56. Perform Integrated Change Control67. Close Project or Phase7Project Charter.A document, a verbal commitment, or an act thatauthorizes the project to begininitiates the projectprovides project overviewCharterScope StatementWBSInitiates ProjectDefines ProjectIdentifies WorkProject PlanThe project plan is the primary document thatcoordinates all the work within a project andrepresents the project to outside constituentsIntegrated Change ControlIntegrated change control is based on:Expect changePlan for changeKey Elements of Integrated Change ControlChange ProcessesCCB: Change Control BoardClose ProjectClose. Attain adequate and complete closure of project operations.Internal – Administrative, Deliverables, ResourcesExternal – Procurement, Stakeholders, CommunicationsLessons Learned – Assets, Stakeholders, MotivationProject Scope Management, PMBOK 6th EditionMichael D. Harper, Ph.D. “Project scope management involves defining and controlling the deliverables from the project.”Project Scope ManagementProcess GroupsMajor ProcessesInitiatingPlanningExecutingMonitoring &ControllingClosing1. Plan Scope Management12. Collect Requirements23. Define Scope (Scope Statement)34. Create WBS (Work Breakdown Structure)45. Validate Scope56. Control Scope6CharterScope StatementWBSInitiates ProjectDefines ProjectIdentifies WorkDefine Scope(Project Scope Statement)Defines the projectEstablishes the limits of the project.Create WBS(Work Breakdown Structure)The WBS identifies the work to be done in a structured manner suitable for establishing management responsibilities, generating knowledge area plans, or assigning work.Validate ScopePrevent Scope CreepStakeholder CommunicationsTeam MotivationControl ScopeScope BaselineScope Change ControlProject Resource Management, PMBOK 6th EditionMichael D. Harper, Ph.D.“Project resource management includes processes to identify, acquire and manage resources needed for the successful completion of the project.”Project Resource ManagementProcess GroupsMajor ProcessesInitiatingPlanningExecutingMonitoring &ControllingClosing1. Plan Resource Management12. Estimate Activity Resources23. Acquire Resources34. Develop Team45. Manage Team56. Control Resources6BackgroundVirtual TeamsAgile TeamsPlan Resource ManagementOrganizational Breakdown Structure (OBS)Resource Breakdown Structure (RBS)Responsibility Assignment Matrix (RAM)Acquire ResourcesProject TeamDevelop TeamTuckman modelMyers-Briggs Type IndicatorWilson Learning Social Styles ProfileManage TeamConflict ResolutionProject Communications Management, PMBOK 6th EditionMichael D. Harper, Ph.D.“Project communication management includes processes to ensure generation, collection, dissemination, storage, and disposition of project information.”Project Communications ManagementProcess GroupsMajor ProcessesInitiatingPlanningExecutingMonitoring &ControllingClosing1. Plan Communications Management12. Manage Communications23. Monitor Communications3Keys Statements on Project CommunicationsMost frequent cause of project failure is poor communications.Good communications can save a bad project. Bad communications can jeopardize a good project.Every successful project requires inclusive communications internally and externally.Approximate amount of time a project manager spends on communication is 90%..BackgroundCommunication Channels/NodesCommunication ModelsCommunication Technology Plan Communication ManagementPeopleProcessPurposePlan (Who,What,When,How,Why)Manage CommunicationsEnsure the communications plan is implemented correctly.Maintain ConsistencyDocumentMeetingsMonitor CommunicationsEnsure the communications plan meets objectives.ReportAuditUpdateProject Stakeholder Management, PMBOK 6th EditionMichael D. Harper, Ph.D.“Project stakeholder management includes processes to identify stakeholders, analyze stakeholders, communicate with stakeholders, and manage stakeholder impact on the project.”Project Stakeholder ManagementProcess GroupsMajor ProcessesInitiatingPlanningExecutingMonitoring &ControllingClosingIdentify Stakeholders1Plan Stakeholder Engagement2Manage Stakeholder Engagement3Monitor Stakeholder Engagement4Keys Statements on Stakeholder ManagementSuccess of project planning, execution, and control depend on stakeholder engagement.Although objectives of stakeholder engagement may remain constant, manner of stakeholder engagement will vary over time and will vary between stakeholders.Engage stakeholders throughout the entire project.The primary responsibility of the project manager is stakeholder engagement..Identify StakeholdersStakeholder AnalysisStakeholder RegisterPlan Stakeholder EngagementProject & Business Needs and Expectation AssessmentStakeholder Engagement Assessment MatrixStakeholder Engagement PlanManage Stakeholder EngagementConsistent & AppropriateFlexible & FocusedMeetingsMonitor Stakeholder EngagementChange ManagementUpdatesLessons Learned ................
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