AGRA



REQUEST FOR QUOTATIONRFQ/RN01048/RWANDASupply and Delivery of Lab Equipment and AccessoriesCLIENT: ALLIANCE FOR GREEN REVOLUTION IN AFRICA (AGRA)Synopsis of the Request for Proposal (Firm)Solicitation Reference No.RFQ/ RN01048/RWANDATitle of SolicitationSUPPLY AND DELIVERY OF LAB. EQUIPMENT AND ACCESSORIESDelivery Location AGRA RWANDAKIGALIIssuing Office & AddressAlliance for a Green Revolution in Africa (AGRA)Website: Point of contact for clarifications, questions and ammendmentsAGRA General Procurement,Procurement@Email Address for submission of Proposals/ Quotes AGRA General Procurement,Procurement@Solicitation Issue DateNovember 25, 2020Deadline for submission questions and clarificationsDecember 2, 2020 5:00 PM Local Nairobi Time.Deadline for Answering questions and clarificationsDecember 4, 2020 5:00 PM Local Nairobi Time.Deadline for Submission of ProposalsDecember 11, 2020 5:00 PM Local Nairobi Time.Please include the subject line “RFQ/ RN01048/RWANDA” of the emailAnticipated Award TypeFirm Fixed Price Contract AgreementSubmission and Evaluation CriteriaBidder Must provide the below listed informationMandatory Eligibility RequirementCertificate of Incorporation/RegistrationValid TAX Compliance certificatesValid National Standard Board certicate of the firm/ ISO certifiedCompany Profile, highlighting the leadership, physical location, years of existence.Detailed specification with catalogues/brochure with picture of the offered equipment and accessories must besubmitted with the bidAt least Three (3) references letters from similar organization on similar suppliesAudited Financial statements (Provide execute summary of the firms financial standing for the last 3 years)Evaluation CriteriaConformance to the specifications of the items.Lead Time/ Delivery Time of suppliesPast performance of the FirmTotal Cost for supply and delivery of Lab EquipmentBACKGROUNDThe Alliance for a Green Revolution in Africa (AGRA) is a not-for-profit organization formed in 2006 to work with African governments, farmers, donors, NGOs and the private sector to reduce hunger and poverty in Africa through agricultural development targeted at resource poor farmers. AGRA has its headquarters in Nairobi, Kenya with offices in 11 other priority countries where it has active grants.AGRA is an alliance led by Africans with roots in farming communities across the continent. We understand that African farmers need uniquely African solutions designed to meet their specific environmental and agricultural needs so they can sustainably boost production and gain access to rapidly growing agriculture markets. OBJECTIVE OF THE ASSIGNMENTSupply and delivery of assorted Lab Equipment to AGRA Rwanda OfficeSCOPE OF WORKSupply and Delivery of Lab Equipment and accessories as listed in ANNEX A: Seed Screens (Sieves)Seed Sampler (Nobbe Triers)Seed Grain Precision DividerSeed Sampling Triers (Sleeve type)Lab. TrolleysShallow Seed Trays – for subdivisionData loggersDigital ThermometersMercury ThermometersDissection kitsLatex glovesNose MasksCalculatorsWater drippersSeed Counting boardsVacuum seed countersBloater papers (flat and pleated)Magnifier glassStereo MicroscopeLaboratory OvenAutoclaveWater Distillation System (Distillery)Water HeaterData logging thermos-hygrometerBench top pH meterLaboratory deep freezerGrain moisture testerExtractor fume cabinetWeighing BalancesWeighing BalancesSeed sample Bag sealsSeed Sample bagsStamps -endorsing documentsSoil/Sample dividerMagnifying lens with tripod stand + lightDissecting MicroscopeSand SievesGermination BoxesSeedling evaluation sievesSand traysDigital ThermometerOverhead LampsGermination CabinetPurity analysis boardsCalibration weights with certificatePRICES Bidder shall provide their quotations in USD inclusive of all applicable taxes for Supply and Delivery of Lab Equipment and accessoriesDELIVERY The supplies shall be delivered to AGRA-RWANDA Office.CONTRACT TYPEFirm Fixed Price Contract AgreementPAYMENTPayment will be made 100%upon satisfactory supply, delivery, inspection, testing and acceptance of the goods. WARRANTY Goods offered should be covered by Manufacturer’s warranty for at least 12 months from date of delivery.VALIDITY By responding to this RFQ the bidder confirms that their price is valid for a period of 90 calendar days from the date of bid closure.EVALUATION CRITERIAQUOTATION must provide the following information,Evaluation CriteriaSub criteria/DescriptionMandatory Eligibility RequirementCertificate of Incorporation/RegistrationValid TAX Compliance certificatesValid National Standard Board corticate of the firmCompany Profile, highlighting the leadership, physical location, years of existence.Audited Financial statements (Provide execute summary of the firm’s financial standing for the last 3 years) Certificate of Incorporation/RegistrationAt least Three (3) references letters from similar organization on similar suppliesAudited Financial statements (Provide execute summary of the firm’s financial standing for the last 3 years)Conformance to the specifications of the items.Items quoted for shall meet or exceed the set specifications of the items as highlighted on the Technical Specification.Items to be supplied must conform to the set National Standards of Rwanda/ ISO certified.Bidders shall provide Detailed specification with catalogues/brochure, manufacturer, model, part number, image/picture of the offered equipment and accessories must be submitted with the bidLead Time/ Delivery Time of supplyBidders shall indicate the duration required for the full delivery of the items in calendar days from date of confirmation of order.AGRA preferred delivery time should not exceed 60 calendar days from date of order issuance.Past Performance of the FirmBidder shall provide at least three reference letters of similar items supplied in the last five years; indicating the client details; client contact person; items supplied, period of delivery: total value;Total CostThe total cost of supply and delivery of the items to the delivery location quoted in USD inclusive of all applicable taxes.SUPPLY REQUIREMENT-ANNEX A (Quotation must be provided in the prescribed format)Nr.ItemTechnical SpecificationsQuantityProposed Items (Include manufacturer, model, part number, image/picture or specification data sheet of the item proposed be supplied)Indicate Country of Source and Origin of Items (MUST)Unit Price (USD)Total Price (USD)Seed Screens (Sieves)Capacity: Diameter 410mm x Depth 150mmRound brass; Top lid and bottom panEach set; 14 mesh sizes – 2,3,4,5,6,7,8,9,10,11,13,15,17,19,Manuals:Operators handbook in English2 sets Seed Sampler (Nobbe Triers)Made of brass, smooth polished2 sizes - Length 900mm and 500mm each with 5 openingsWith casing for storage.Manuals:Operators handbook in English8 setsSeed Grain Precision DividerSize: 38”x31”x51” (HxWxD).Hopper capacity: 2 kgElectric motor: 0.5 HPMaterial: Chrome plated brass and mild steelOperation principle: motor driven, centrifugal actionPower rating: 220-250 AVCManuals:Operators handbook in English2Seed Sampling Triers (Sleeve type)Material: Brass or aluminumQuality: Smooth finishLength: 75 cm with 5 openings and compartmentsSupplied with its bag for storage and transportationManuals:Operators handbook in English8Lab Trolleys3- tier deep tray trolley; heavy duty with aluminum traysSize: 1100mm (h)x500mm(w)x900mm(L); Load capacity 150kg Tray depth 150mmManuals:Operators handbook in English2Shallow Seed Trays – for subdivisionStainless steel - well polished4000mm (L) x 3000mm (W) x 200mm (D)Manuals:Operators handbook in English5Data loggersTemperature range -40 to 85 deg cent.; Humidity range 0 to 100% RH; Temp. accuracy +/- 0.5 deg cent.; Temperature Resolution 0.1 deg cent.; Humidity Resolution +/- 3% Record capacity 16000 points; Provision for printingManuals:Operators handbook in English4Digital ThermometersIn-built sensor; Humidity 10-95% RHTemperature -10 to 85 deg cent.; Resolution 0.1/1 Accuracy +/- 0.5 deg. Cent; +/- 1% RH; 210mmx77mmx40mm; 200gmManuals:Operators handbook in English2Mercury ThermometersMercury filledYellow back tubing; protective casing Temperature range 15 to 60 deg. Cent.Manuals:Operators handbook in English4Dissection kitsContaining; scissors, needles, chisels, blades, cotton wool, board, tray.Hand lens, forceps, pins,Manuals:Operators handbook in English5Latex glovesLength 240mm, assorted Small, Medium and Large sizes (i.e. 76, 84, 94 and 105 mm) Powder freePackaged in units of 12 (dozen)Manuals:Operators handbook in English5MasksKN 95 Respirator face masksPackaged in units of 12 (dozen)5CalculatorsScientific calculators; up to 18 digits; Solar + Battery powered; LCD display window 60mmx25mm; with cover100gmManuals:Operators handbook in English5Water drippers250 ml graduated flexible plastic containers4Seed Counting boardsWooden seed counting board; treated hard wood; 100 holes size of grains (maize + beans)Aprox. 2000mmx3000mm5Vacuum seed countersPower rating; 220 to 250 VWeight; 6kgTwo heads for cabbage (1.3mm borehole diameter) and wheat (1.5mm borehole diameter)Manuals:Operators handbook in English2 setsBloater papers (flat and pleated)Flat bloater paper; Approx. 20cmx30cmPleated paper; Approx. 20cmx30cm4000MagnifierHandheld with illumination.Circular 3.5 to 4 inches diameter.Battery operated.Manuals:Operators handbook in English2Stereo Microscope360? rotating bodySuper wide 10 x eyepiecesWide interpupillaEquipped dioptre eye tubeCold light source with goose neckTotal magnification 20 x & 40 x with continuous zoomPower 220V, 50HzThree-dimensional optical resolution;Wide field of view without side aberration;Crisp contrast and true colour;Dioptric correction in the left eyepiece of +/-5dp;Ocular head held with secure fixing screws;Rubber eyecups;Eyepiece: WF-10x;? Field at: 5.0 mm;Illumination: transmitted or incident;Spare part: tungsten lampManuals:Operators handbook in English/ one for each unit1Laboratory OvenWelded steel constructionTwo nickel plated wire shelvesVolume: 40 - 60 L minimumPID microprocessor for temperature control.For sterilization of instruments, solids and liquids;Heating by shielded elements in the base that provides a rapid rise in temperature;Flap doorInner chamber made of AISI 304 stainless steelComplete with a heater cover, three shelf runners and two perforated shelves 10mm high;Epoxy-coated outer casing;Over temperature cut out incorporated;EN61010 standard;Minimum Digital indicator with setting 0-99 hours.Temperature: adjustable, maximum 200?CConvectional air circulation800 watt 220V 50Hz/1PHManuals:Operators hand book in English1AutoclaveAutoclave for sterilization bench top type;Microprocessor control of temperature cycle and purge to atmosphere;Electronic control of time and temperature with digital display;Temp range from 115C to 134C (0.62 to 2 bar);Confirms to apparatus pressure regulation normative;Vertical model: 23 – 30 Liters;Chamber dimensions mm diameter: 420X615HMaximum working pressure: 0.23Mpa with pressure gaugeAlarm indicator, end of cycle, door openSafety valve and drain selector valveOverheat, over temperature and over pressure protection.Power supply: AC 220V/240V 50HzManuals:Operators handbook in English1Water Distillation System (DistilleryBench top , two stage distillation horizontal unitOutput 1.5 - 5 L/hrWater consumption approximately 50 L/hrExternal dimensions (approx.) (W x D x H) mm:Two separate quartz boilers for two-stage distillation.Built in condenser.Auto start for second stage condenser.Made from siliconSafety thermostat cuts power to the heater;Voltage: 230V/50/60HzConductivity: 1- 2Manuals:Operators handbook in English1Water HeaterCompete stainless Steel interior and exterior.Electronic microprocessor PID controller cum indicator.Solid state switching unit Auto diagnostic system for identification of faults. Integrated digital timer (pre-set time from 1 minutes to 999 hours) DigitalDisplay (LED) of set and actual temperature as well as of (remaining)program time.Overheat Safety Device Fixed temperature cut-out (TB) protection class I Textured Stainless Steel casing L x W x H: 350 x 290 x140mm, 14L Easy-to- clean interior made of stainless steel, reinforced by deep drawn ribbing, laser welded.Corrosion proof large-area heating on three sides. Temperature range at least5o C above ambient up to + 95o C Voltage / Power Rating 230V (± 10%),50/60 Hz /approx. 1800 W (during heating)Manuals:Operators handbook in English2Data logging thermos-hygrometerWith SD card, data transferable directly to Microsoft Excel.Hand-held digital type minimum LCD screen size of 25 cm square and remote probe.Parameters; humidity, dew point, wet bulb & temperature.RH range 10 – 95%Temperature range minus 4 to 140?C.Output RS 232Operating on penlight batteries AA / AAAManuals:Operators handbook in English4Bench top pH meterAnalog Table-top model easy to read mirror scale mV scale for ORPmeasurement and titrations.With combined glass electrodes with BNC connector.PH/mV/ORP with temperature setting for compensation. PH range 0.000 to14.000, resolution 0.02 - two point buffer calibration. Electrode support standOperating voltage 220V 50HzManuals:Operators handbook in English2Laboratory deep freezerChest type specifically designed for laboratory use.Temperature measurement in Celsius.Microprocessor controlled with alarm and LED display.Lockable with removable key.CFC Free.Temperature –80’C chest type.220-230 V 50 Hz with build in voltage stabilizer.Capacity 100 - 130 litre.Manuals:Operators handbook in English1Grain moisture testerDigital with SD card for recording data transferable to MS ExcelFast seed moisture testing;Handheld; Immediate repeatable moisture testing;Operates on 9V battery;Moisture range: 8-40%Seed temperature range: 0-40C;Automatic temperature compensation with a resolution of 0.1%,Accuracy of + or – 0.5% for vegetable seeds (tomato, eggplant, cucurbits, okra, etc)Purpose: for vegetable seeds (tomato, eggplant, cucurbits, okra, etc.) moisture determinationAdjustable set point indicator with alarm.Displays the average and highest readings and SD and coefficient of variation for stored readings.Storage of 150 accumulated readingsShould include stainless steel probe.Manuals:Operators handbook in English8Extractor fume cabinetBench top typeInside dimensions approx: 23.5"D x 50"W x 24"HHood material for sides and back coated stainless steel or High DensityPolyethylene.Front cover hinged on the hood and opens upward made of clearPolycarbonateExhaust outlet of 8-12 inches and with fan included.Fluorescent Lamp: 18W*1 18W*1 36W*1 36W*1Manuals:Operators handbook in English1Weighing BalancesCapacity 1500gm; 16mm LCD display;Pans size 120mm diameter; ABS plastic housingWind shield; AC adapter (12v/500mA)Rechargeable battery; Gross weight 1.5 – 2.0 kgManuals:Operators handbook in English4Weighing BalancesCapacity 500gm; 12mm LCD display;Pans size 100mm diameter; ABS plastic housingWind shield; AC adapter (12v/500mA)Rechargeable battery; Gross weight 1.0 – 1.5 kgManuals:Operators handbook in English2Seed sample Bag sealsPlastic or aluminum fool proof seals;Pressable by thumb for single use; Marked with serial number5000Sample bagsMade of cotton linen with a string for tying and sealingCapacity of 2kg of seedSample bag label – serial number and address of seed lab1000Stamps -endorsing documentsMarking date, crop species, sample number, test numberSupplied with inedible ink (black or blue)6Soil/Sample dividerMade of polished brass or aluminum;Smooth without compartment that can hold seeds14 chutesEach supplied with 4 holding containers8Magnifying lens with tripod stand + lightLighted desktop magnifying lensHeavy duty stands with 6 inch lensPower x205Dissecting MicroscopeMulti-lens stereo microscope; Two level stereo magnification 20x to 40x; Top & bottom halogen light; Reverse angle headMetal track stand??Sand SievesAperture size 0.05 to 0.8mm 80cm (L) x50cm (W) x20cm (D)Stainless steel frame4Germination BoxesTransparent plastic container with fitting cover topDimensions: 30 cm (L)x 20cm (W)x 15cm (D)Flexible - resistant to breaking400Seedling evaluation sievesLight metallic trays measuring 50cmx50cmx10cmCorrosion resistant sieve with 0.8 mm borehole size5Sand traysLight stainless steel trayDimensions; 100cmx50cmx20cmReinforced bottom to hold weight of sand5Digital ThermometerTemperature range 5 to 50 deg. Cent.Resolution 0.001 deg. Cent.; accuracy +/- 0.05 deg cent.Alarm with two visual (LEDs) and two audio alerts when above or below temperature setting; encased ABS plastic.Display and record time and date when alarm was triggered4Overhead LampsPortable Dual LED strip Gooseneck desk lamp120v with integrated driver; two 18w LED lightTwo LED strips with 4000k/1492 lmWide base for stability on the desk or working surface5Germination CabinetProgrammable: light, temperature, humidity by time; Dimension 120cmx70cmx180cmLCD screen display – accurate control; over-temperature and sensor abnormality protection; power fluctuation protection;Temperature range 0-50 deg cent.; temperature fluctuation +/- 0.5 deg cent.; humidity range 50 – 90% RHLuminance 0-8000Lux but adjustable; Power rating 220-240v/ 50HZOperator Manual in English and at least 1 year warranty1Purity boardsWooden board with white smooth vinyl strongly glued on top Dimensions: 40cmx 30cmMaterial; hard wood5Calibration weights with certificateWeights; 100gm, 200gm, 1000gm, 2000gmStainless steel, tapered neck; With certificates; appropriate containers to avoid corrosion and contamination1 setTotal COST in USD for Supply and Delivery of Lab Equipment and accessoriesMaximum Lead/ Delivery Time in calender days Validity of Quote (Bid must be valid for a period of 90 days form bid closure)SUBMISSION OF QUOTATIONSThe quotations shall be submitted ONLY via email to procurement@The attachments per email shall not exceed 10MB; Price Must be in United States Dollars (USD)Price Must be valid for 90 days from date of closure of solicitation.Bidder to put the Price quotation on official company letterheadBidder shall submit all mandatory and support documents via email before the close of the bidCOLLUSIVE BEHAVIOUR Any Bidder who:Fixes or adjusts the amount of its Bid by or in accordance with any agreement or arrangement with any other party; orCommunicates to any party other than AGRA or, as applicable, the amount or approximate amount of its proposed Bid or information which would enable the amount or approximate amount to be calculated (except where such disclosure is made in confidence in order to obtain quotations necessary for the preparation of the Bid or insurance or any necessary security); or Enters into any agreement or arrangement with any other party so that such other party shall refrain from submitting a Bid; orOffers or agrees to pay or give or does pay or give any sum or sums of money, inducement or valuable consideration directly or indirectly to any party for doing or having done or causing or having caused to be done in relation to any other Bid or proposed Bid, any act or omission, shall (without prejudice to any other civil remedies available to AGRA and without prejudice to any criminal liability which such conduct by a Bidder may attract) be disqualified.AMENDMENTS TO BID DOCUMENTSAt any time prior to the deadline for the receipt of Bids, AGRA may modify the RFQ by amendment. Any such amendment will be numbered and dated and issued by the Authority to all prospective Bidders. In order to give prospective Bidders reasonable time in which to take the amendment into account in preparing their Bids, the Authority may, at its discretion, extend the Deadline for receipt of Bids.LATE BIDSAny Bid received after deadline shall be automatically rejected. RIGHT TO REJECT/DISQUALIFYAGRA reserves the right to reject or disqualify a Bidder whereThe Bidder fails to comply fully with the requirements of this Request for Quote or is guilty of a serious misrepresentation in supplying any information required in this RFQ document; and/orThe Bidder is guilty of serious misrepresentation in relation to its Bid; and/orThere is a change in identity, control, financial standing or other factor impacting on the selection and/or evaluation process affecting the Bidder.RIGHT TO WITHDRAW RFQ AND CHANGE DELIVERY TIMETABLEAGRA reserves the right to (i) withdraw the RFQ without prior notice (ii) to change this tender timetable at any time without notice and reserves the right to withdraw this tender at any time, without prior notice and without liability to compensate and/or reimburse any party. Further information can be obtained by writing to: procurement@ Please confirm by email the receipt of this invitation and whether or not you will submit your price quotations.Sincerely,ProcurementAGRA ................
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