Name:



Name: ________________________________ Block: ___ Date: _____

Biology – Ms. Wing

PowerPoint can be a wonderful tool for enhancing your oral presentations. It can also be your worst nightmare and ruin your presentation if you don’t use it correctly. Who hasn’t seen a presentation where you are waiting, and waiting for the animated words to roll in, or for a picture to stop moving. Or, the presentation is dreadful because the presenter is struggling to read text that is too tiny, too yellow, or too wordy.

All of this can be prevented and my hope is for you to become masters of PowerPoint, so you can use it to control your presentation. Use slides to enhance your presentation, to capture your audience’s attention, to please, to entertain and to educate your audience – that is the goal and true purpose of PowerPoint slides.

For the next week we will be working with PowerPoint. You will remember the basics, get tips, and even learn some fancy tricks within PowerPoint. Each day you will have a series of goals and tasks to complete with PowerPoint slides. You can save your file in your folder. You will submit your PowerPoint document to me by placing them on the SWAP drive.

The folder will be in the swap drive under:

Ms. Wing

( (your block) PowerPoints

Outline of the PowerPoint Features Covered:

Background

Design Template

Color Patterns

Design Templates AND Color Patterns

Color & Text Layout

Text Font, Size, and Layout

WordArt

Coloring

Master Slide

Slide Transition

Group All – Random Transitions

Single Slide Transitions

Pictures

Digital Pictures

ClipArt Images and Slide Layouts

Getting Pictures Online

Animation

Intentional Emphasis

Grouping Features

Text Motion Path

Zoom & Stretch

Tutorial Day 1

Background

The background for all your slides should be consistent. This could mean you use a design template, OR you create your own backgrounds that carry a theme through all slides. Backgrounds should be pleasing, complement the text, and appropriate to the slide content.

You can be very creative with your backgrounds, but be wary of spending too much time on the backgrounds and not having time for the guts of the slides. As a general rule, always get your text content down on your slides BEFORE you worry about appearances.

Design Template – There are several custom made templates for you to use. They work great, but at times are limiting.

To select a design template:

1. Open PowerPoint. On the right side, where it says “Apply a design template”, select one shown. You are all set – the first slide is the title layout slide.

Color Patterns – There are numerous colors and patterns to choose from that can make great backgrounds.

To select a color pattern.

1. Open PowerPoint (or a new presentation). When it asks you to “Create a new presentation using…” Select “Blank Presentation”

2. Select any layout for your new slide. You now have a white slide.

3. Click on Format ( Background. (OR, right click on the background of your slide and select Background…)

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4. A Background window will appear. Click on the small triangle to bring up a drop window and select “More Colors…”

5. Select the color of your choice.

6. Again from the Background window, click on the small triangle to bring up a drop window and select “Fill Effects…”.

7. Play around with a collection of patterns and fill effects. Select one that you like.

8. Click on “Preview” to see it in your slide.

9. DECISION: Decide if you want ALL your slides to have this background, OR if this background is ONLY for this one slide. Select either “Apply to All” OR “Apply”

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Design Templates AND Color Patterns – Maybe you like the layout and patterns of a design template, but you don’t like the plain white background. You can modify design templates!

To select a design template and modify its background color pattern:

1. Complete the steps above to select a design template. Select a layout for the new slide.

2. Right click on the background of the slide and select “Background…” From here follow the steps above to select a color and pattern.

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Create a presentation using Balloons as the design template. Select the first slide layout (title page layout). Select a background color that complements the balloons. Under “Fill Effects”, select “Vertical” and click the box in the lower right hand corner. DO NOT APPLY TO ALL SLIDES. Type “PowerPoint Tutorial”, “Day 1”, and “Your Name” Make your title slide look like this:

Color & Text Layout

When you give an oral presentation, your slides are there to support what you are talking about. Slides should have a clean and proportional appearance, provide images to emphasize your points, and contain text that reinforces main points and important facts.

Text, Font, Size, and Layout

You can outline your speech on the slides allowing the audience to read the main points you are

making. Often a bulleted outline helps you remember important facts and details. But, BE VERY CAREFUL TO LIMIT YOUR TEXT and only provide bulleted information – otherwise you have too much text, and the audience is reading instead of listening to you!

Text – All text must be clear and easy to read. Text should be in a logical spot on the slide – slide layouts help with this! Text boxes can be inserted and moved anywhere on your slide.

Fonts – The bigger the better, as long as you still retain white space on your slide.

Smallest readable font = 28 pt.

Recommended text font = 32 pt or 36 pt

Recommended title font = 40 pt or 44 pt

Word Art – For special emphasis on key ideas or facts, or to quiz your audience, word art is an important tool. Word Art can provide creative color and fonts for those words and concepts you want to stand out on your slide. Remember, you want to use the slides to educate your audience.

To create Word Art:

1. Click on the A at the bottom of the screen.

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2. Select your style from the WordArt Gallery. Type in your text and click on OK.

3. Click on and move your WordArt anywhere you want on your slide. Change its size to best fit on your slide, with an appealing layout.

Coloring – Imagine this: yellow text on an orange background….Ouch! Or better yet, pink text on a green background – that will make some of you squint. Color is fun, but be careful that you can easily read your text. For dark backgrounds, use a white or light text color. For light backgrounds, use a dark text color. If your background is a mix of light and dark colors, you probably can’t write any text over it. Change your background, or add a “Fill In” color to your textbox to make the text visible.

To change text color:

1. Since you already know how to change the background color (see previous section) – you now want to change text color. Highlight the text you want to change, OR, click on the edge of the textbox if you are changing all text in that box. Click on the small triangle to the right on the A at the bottom of the screen. Select your color.

2. Notice, the __ under the ‘A’ has changed to that color. If you want to change the color of a single word, highlight that word, then click the “A” and the word will change to your new color.

3. To return to the default color, click on the small triangle and select “Automatic”.

To fill the text box:

1. Click on the textbox you want to fill.

2. Click on the triangle to the right of the paint can at the bottom of the screen.

3. Select your color from the options available OR click on “More Fill Colors…” and select your color. Click Preview to view your selection and click OK to apply it. (Note: If you don’t click OK, it won’t make the change.)

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Create a second slide to demonstrate you understand font size, color, text fill and layout. Go to Insert ( New Slide and select the second layout from the right.

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Complete the following on this slide:

4 Type “Text Layout” at the top, and fill the text box with a light color.

1. Using bullets and indents, type:

• Press Tab to indent

• Use Shift-Tab to go back out

• Bullets are helpful

– Provide indents

– Clear

– Easy to read

2. Type “The quick red fox jumped over the lazy black dog” in the main text box. Make the word “red” a bright red text color.

3. Use WordArt to type the word “Jump” and put this in the empty space on the right.

Your slide should look like this:

Master Slide – Did you know you can change the font size or style of ALL your caption titles for ALL your slides in one easy step? A Master Slide allows you to make “master changes” that will be applied to all your slides. However, you can override the master slide by making a change on an individual slide. Master slides can be tricky to work with – if you use them correctly, they will save you a lot of time, but if you modify slides individually, the master slide will become useless.

To access the master slide and make global changes to all your slides:

1. Click on View ( Master ( Slide Master

2. From here you can make changes to textboxes (font size / color / style), add pictures and word art.

3. To exit Slide Master click on View ( Normal.

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For this assignment you will be adding a WordArt phrase to all your slides using the slide master. First, duplicate your second slide (Insert ( Duplicate Slide). Second, change the background color to another complementary color. Third, go to your slide master view and add a WordArt phrase to the upper right and lower left corners of your slide. Fourth, adjust and resize your title textbox so that it looks better with the fill. Note: This will allow you to view your WordArt in the upper right, and your balloon in the upper left corner. A sample slide is on the right.

Slide Transition

One of the best and easiest subtle features you can add to your PowerPoint is a slide transition. Slide transitions give a smooth, fancy touch to the presentation, and add the most basic animation.

Group All – Random Transitions

Slide transitions add subtle variety to the presentation. However, if all transitions are the same, they become boring and monotonous. One solution is to select random transitions for ALL slides.

To apply random transitions to all slides:

1. Click on Slideshow ( Slide Transition from the top dropdown menu.

2. From the Slide Transition menu on the right, scroll down and select Random Transitions.

3. Select “Apply to All”

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Single Slide Transitions

There are times when you want a specific slide transition for a specific slide. Sometimes a Wipe Right, or a Box In / Box Out slide transition will really make the slide jump out and have an impact.

To select a single slide transition:

1. Follow the same steps as before…Click on Slideshow ( Slide Transition from the top dropdown menu.

2. From the Slide Transition menu, select your desired transition from the dropdown menu in the middle of the screen.

3. You do not need to select Apply (this was done when you selected the transition).

Apply random transitions to all three of your slides. Next, apply the Box Out transition to your last slide. Save your presentation in your folder, with any file name. Save a second copy onto the SWAP drive with your name as the file name. Save it in SWAP ( Ms. Wing ( (your block) PowerPoints. You have submitted your PowerPoint electronically! Now, I want you to print a HANDOUT of your slides (3 slides per sheet) and pass that in also.

To print HANDOUTS:

1. Click on File ( Print. Find “Print what” and select Handouts. Select 3 slides per page. Click OK and print it.

Zoom and Stretch

The ability to emphasize features of a scene or one part of an object can greatly enhance your visual, and how easily your audience understands you.

For this activity you will select a picture (any school-appropriate picture you can find online). You will then enlarge one part of this picture and with a couple of additional steps, animate the slide to zoom and stretch the image.

Watch the PowerPoint titled: Stretch Directions. You will find this in the SWAP ( Ms. Wing folder. Follow the directions to create your own slide that demonstrates the zoom and stretch feature. When you are done, save your slide(s) in your folder. Save a second copy under SWAP ( Ms. Wing ( (your block) Stretch slides. The file name should be: yourname_stretch.ppt

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HERE!

CLICK HERE!

Red text

Slide Transition

Apply to All Slides

Scroll down to find Random Transitions

Your three slides will look something like this:

Don’t forget this step!! Put the WordArt on the corners of the Slide Master.

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