Sutton



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USING POWERPOINT TEMPLATES

ACTIVATING YOUR SETUP ASSISTANT (when available)

One of the the Sutton PowerPoint Templates, specifically the Listing Presentation, is equipped with a friendly Setup Assistant that guides you step-by-step to presenting and customizing your Listing Presentation. There is a Setup Assistant for each slide; some slides have instructions, others with suggestions. We suggest printing the Setup Assistant for ease of use as it allows you to make changes to your Listing Presentation with the Setup Assistant at your side.

To view your Setup Assistant:

1. Select “View” in the top menu bar

2. Select “Notes Page” in the drop down menu

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NOTE: To return to the previous screen view, go to “View” and select “Normal” from the scroll down menu.

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To print your Setup Assistant:

1. Select “File” in the top menu bar

2. Select “Print” in the drop down menu

3. In the bottom left hand corner, click the drop down menu for “Print what” and select “Notes Pages”

4. Click “OK”

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EDITING TEXT IN YOUR POWERPOINT TEMPLATE

All Sutton PowerPoint Templates utilize a series of text boxes. A text box is simply a moveable, resizeable container (or box) that contains text.

Editing of text in a text box is a simple process …

1. Click on or beside the text you wish to change. A hatched frame (text box frame) will appear with a blinking cursor inside of it.

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2. Highlight the text you wish to edit or change and type in what you would like the actual text to read. In our example (see Figure 1), we have highlighted the section “INSERT YOUR NAME HERE”. Now we can type in your name and it will replace that text.

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CAUTION – RESIZING POINTS!

When you are working with a text box or a graphic image, you may notice that a box will appear surrounding the entire text box. This is the frame of the box. There are also eight (8) resizing points on the frame of the box, each recognizable by a white square. Clicking and dragging each of these points will allow you to resize your box to whatever size you wish.

When you click resizing points on the sides of the box, i.e. resizing points 2, 4, 5 or 7, you will enlarge your box from a one dimensional perspective, i.e. you will either widen or lengthen your box. Please note that this will change the overall ratio of the length to width of your box.

When you click resizing points at the corners of the box, i.e. resizing points 1, 3, 6 or 8, you will enlarge your box in proportion to its current size. This means that the overall ratio of the length to width of your box will remain the same. This will be important when dealing with graphics.

ADDING PHOTOS TO YOUR POWERPOINT TEMPLATE

In the Sutton Listing Presentation, there are two slides that require the insertion of your photo, Slides 17 and 26.

Inserting photos can be very easy if you know a couple of short tricks. Follow these simple instructions to ensure that your photo is inserted with ease.

1. First, get the size of the box where your photo will be placed:

a. Double click the frame of the box where your photo will be placed. You will know your cursor is on the frame of the box when a cross appears just underneath your cursor. A supplementary screen will appear called “Format AutoShape”.

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b. Select “Size” at the top of this screen. Note the height and width of the box.

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c. Click “OK”

2. Now you are ready to insert your photo:

a. Select “Insert” in the top menu bar

b. Select “Picture” in the drop down menu

c. Select “From File” in the next menu

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d. Locate where your photo file is stored on your computer whether it is in your “My Documents” folder or on a removeable media such as a CD or a portable drive. Once you have located your photo file, click “Insert”.

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3. You will notice that once you insert your photo, it may be much larger than what you had intended. Now, we need to edit your photo size to suit the Listing Presentation layout.

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4. To edit the size of your photo, you have TWO options:

a. Option 1: Resizing Points – You can resize your photo by clicking and dragging any of the eight resizing points on the photo. But, REMEMBER, that resizing from the sides may distort the proportion of your photo! So, try to resize from the corners to maintain the photo’s proportion of width and height.

b. Option 2: Automatic Resizing – Remember jotting down the size of the photo box? This is where you will use it.

i. Click anywhere on your photo. The eight resizing points will appear surrounding your photo.

ii. Select “Format” in the top menu bar

iii. Select “Picture …” in the drop down menu. A supplementary screen will appear called “Format Picture”.

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iv. Select “Size” at the top of this screen

v. Type in either the height or width of the box you had previously jotted down. NOTE: You need only type in one number. We suggest you type in the larger of the two numbers.

vi. PRIOR to clicking “OK”, make sure the boxes next to “Lock aspect ratio” and “Relative to original picture size” are checked off. If they are not, click those boxes to check them off.

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vii. Now, click “OK”

By following the steps in Option 2, you will resize your photo closest to the dimensions of the box without distorting your original photo.

5. Once you have resized your photo, you need to move it into place. To move your photo:

a. Click and drag your photo into place.

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6. Once your photo is in place, you may find the original photo box to be obtrusive. To delete the box:

a. Click on the frame of the box

b. Hit “Delete” on your keyboard OR right click on your mouse and click “Cut”

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WORKING WITH THE SLIDE MASTER

PowerPoint comes with a special type of slide called the Slide Master. The slide master controls certain characteristics (such as font type, size, colour, background, footer, headers, etc.) that are applied globally to all the slides in your PowerPoint file.

Your Sutton Listing Presentation is also equipped with a Slide Master that controls the following in your Listing Presentation:

1. The page numbering in the top right hand corner

2. The background image

3. Your Name and Title at the bottom center

4. Your website address at the bottom right

To access the Slide Master:

1. Select “View” in the top menu bar

2. Select “Master” in the drop down menu

3. Select “Slide Master” in the next drop down menu

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You will notice that your screen has changed slightly and that a new screen (very small) appears. This screen is called the “Master” screen.

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If the Master screen does not appear on your screen, follow these steps to activate it:

1. Select “View” in the top menu bar

2. Select “Toolbar” in the drop down menu

3. Select “Master” in the next drop down menu

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Now you can edit your name and website information at the bottom of the Slide Master.

TIP – Changing text colour:

The designers have opted for white text for your name and title at the bottom of the screen. However, this may make editing text a little tricky as once you highlight the text, you can’t see the white text against a white background! To alleviate this, you can change the text colour as follows:

1. Click the frame of the text box which in this case appears as a dotted line. You will also know your cursor is on the frame when a cross appears underneath your cursor.

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2. When the resizing points around the text box appear, select “Format” in the top menu bar

3. Select “Font” in the drop down menu

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4. Click the coloured box in the section called “Color” on the right hand side

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5. Click “Automatic”. This makes all the text in the box black.

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6. Click “OK”

Once you have completed all of your changes, simply click the “Close” button on the Master screen.

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