Iredell-Statesville Schools



Montgomery County Schools

Meeting Agenda

Group: Cabinet

Date/Time: 11/23/20- 9:00 a.m.

Place: Central Office

Facilitator/Leader: Dale Ellis

Attending: Central Support and Assigned Principals (Thanks to Janet Deaton and Anne McLean for representing principals)

Overall Purpose: Montgomery County Schools will graduate life-ready, globally competitive students who are leaders in their community, who value diversity, and who are College and Career Ready.

|Agenda Item |SP/SG |Person |Time |Action(s) |Assigned To |By When |

| | |Reporting | |Taken | | |

|Superintendent Division | | | | | | |

| | | | |Please send any agenda items to Dr. Ellis or Shannon for the December | | |

|What do principals and CSS admin need to know |All |Dale |5 min |BOE meeting. | | |

|and do? | | | | | | |

| | | | |Please get any agenda items for the December principal’s meeting to | | |

|December BOE Agenda | | | |Terri or Wade. | | |

| |All |Dale |10 min | | | |

|December Principal Meeting Agenda | | | |Working on a couple of things for the January Return. Last week we sent| | |

| |All |Dale |10 min |out the information about testing transportation. We will be working | | |

|January Return | | | |with Matt DeBerry to put together a training for bus drivers. We will | | |

| | | | |be sending out online learning request for spring semester for | | |

|Central Office Survey |All |Dale |10 min |students. | | |

| | | | | | | |

|Administrative Services Update |All |Dale |Dale |Dr. Ellis doesn’t think there will be a major shut down, but he | | |

| | | | |believes something may happen next Monday. The governor is speaking | | |

| |All |Takeda |10 min |today. | | |

| | | | | | | |

| | | | |We will make sure that messaging it clear to families for our January 5| | |

| | | | |return. | | |

| | | | | | | |

| | | | |Working on finalizing the Q&A from teachers. | | |

| | | | | | | |

| | | | |Central Office Survey will be going on the first one in December. | | |

| | | | | | | |

| | | | |Administrative Services Update: | | |

| | | | | | | |

| | | | |NC Check-ins- Window closed last week. Final reports will be shared | | |

| | | | |this week. | | |

| | | | |High School Fall 2020 Testing Prep | | |

| | | | |Today, Nov 23rd, is the last upload for testing accommodations for Fall| | |

| | | | |testing. | | |

| | | | |TI-89 and TI-92 calculators are not allowed. Check your calculators! | | |

| | | | |Online Tutorial Video- The new version of the Online Assessment | | |

| | | | |Tutorial video is now posted at | | |

| | | | | and available | | |

| | | | |for use. This video is specific to end-of-course (EOC) tests but is | | |

| | | | |intended for use by students in grades three through twelve. The | | |

| | | | |questions in the EOC online tutorial allow students to review all | | |

| | | | |possible question types for grades three through twelve. Some of the | | |

| | | | |question types students will see in the online video tutorial will not | | |

| | | | |apply to elementary and middle grades. Schools should use the online | | |

| | | | |tutorial scripts if they prefer a test or grade specific student | | |

| | | | |experience. | | |

| | | | |Here are important dates: | | |

| | | | |Nov. 17th- Parent letters and plans shared with parents and staff. | | |

| | | | |Tuesday, Nov. 24th – Testing, Safety, Transportation, and Cafeteria | | |

| | | | |Plans due on the secure server \\mcs-dc001 /Testing/School/Fall 2020 | | |

| | | | |and should be shared will all impacted staff members. | | |

| | | | |Nov. 30th – 2 PM-4 PM; Checkout fall rosters and test materials or | | |

| | | | |other time via appointment | | |

| | | | |Dec. 1-11; WorkKeys | | |

| | | | |Dec. 11-17; BOG 3 and EOCs ( ENG II, BIO, Math I/III) | | |

| | | | |Dec 1-17; Daily debrief meetings via Zoom (email invites will be | | |

| | | | |shared based on your school’s testing plan) | | |

| | | | |Fall WorkKeys- The WorkKeys online scratchpad that can be used for | | |

| | | | |testing is not currently working properly. For fall testing we advise | | |

| | | | |all coordinators to have pencils and scratch paper available to provide| | |

| | | | |to any students who may request it. After testing, all scratch paper | | |

| | | | |should be collected and securely destroyed. There is no need to return | | |

| | | | |the scratch paper to ACT after online testing. | | |

| | | | |ACT has scheduled a FedEx pickup. The pickup date is December 16, | | |

| | | | |2020. Note: After testing, keep materials in secure storage until the | | |

| | | | |pickup. Do not leave materials unattended at any time, even while | | |

| | | | |awaiting materials pickup. | | |

| | | | |Monday, December 28, 2020 is the receipt deadline for the fall testing | | |

| | | | |booklets, answer documents, and test administration forms for paper | | |

| | | | |testing. | | |

| | | | |School test coordinators will use their Validus credentials to access | | |

| | | | |student score reports and NCRCs through the WorkKeys Reports Portal in | | |

| | | | |Validus. Students will be able to access scores on . | | |

| | | | | | | |

| | | | |Spring ACT Testing Accommodations Deadline-Friday, January 15, 2021 | | |

| | | | |The Quick Start Guide for Requesting Accommodations and/or English | | |

| | | | |Learner Supports explains the process and includes links to related | | |

| | | | |information and forms. | | |

| | | | |You must have permission to release accommodations/supports related | | |

| | | | |confidential information to ACT. If the student is under 18 years of | | |

| | | | |age, you need parent or guardian permission, using the Consent to | | |

| | | | |Release Information form. | | |

| | | | |Note: Current grade 12 students unable to take the ACT in Spring 2020 | | |

| | | | |and Fall 2020 may take the ACT during Spring 2021. ACT-authorized | | |

| | | | |accommodations from Spring 2020 will stand for the Spring 2021 test | | |

| | | | |administration and do not need to be resubmitted. To indicate that a | | |

| | | | |student with previously authorized accommodations will be testing | | |

| | | | |through the State testing program during the Spring 2021 | | |

| | | | |administration, test coordinators will need to associate the student in| | |

| | | | |TAA with the new test date. | | |

| | | | |Data Mangers | | |

| | | | |The upgrade from this weekend included two new enhancements/ The new | | |

| | | | |enhancements include: | | |

| | | | |PowerSchool Admin – Demographics - Using the new Default Country for | | |

| | | | |Student Demographics setting, you can choose a specific country and | | |

| | | | |display only the states for that country. | | |

| | | | |PowerSchool Admin – PowerTeacher Pro Settings -- Districts now have the| | |

| | | | |option to hide the PTG links in the PowerSchool SIS Teacher portal. | | |

| | | | |This setting can be found under the Start Page > District Setup > | | |

| | | | |PowerTeacher Pro Settings > Default Gradebook Type page. | | |

| | | | |PowerSchool will be taken offline Friday, December 18 at 5 p.m. and | | |

| | | | |will resume operations no later than Monday, December 21 at 6 a.m. | | |

| | | | |More information pertaining to this upgrade will be provided as we move| | |

| | | | |closer to the implementation date. | | |

| | | | |Military Data Collection- DPI recommends completing these updates by | | |

| | | | |December 15, 2020.  A QRD is available for PowerSchool functionality on| | |

| | | | |the military student identifier.  An updated sample form is also | | |

| | | | |available.   | | |

| | | | |PD Webinars: | | |

| | | | |PowerSchool Recording:   | | |

| | | | |PowerSchool Vendor Slides:    | | |

| | | | |PowerSchool Slides:   | | |

| | | | | | | |

| | | | |Equity & Human Capital | | |

| | | | |Leadership Opportunity for Hispanic Students: | | |

| | | | | | | |

| | | | |EVAAS NEW Leadership Dashboard: Visit | | |

| | | | | to learn how | | |

| | | | |to use this new dashboard or click Help on the Leadership Dashboard to | | |

| | | | |view detailed information about the report or attend a webinar below. | | |

| | | | |Monday, November 23 from 3:30 - 4:30 p.m. () | | |

| | | | |Wednesday, December 2 from 11:00 - 12:00 p.m. () | | |

| | | | |Tuesday, December 15 from 3:30 - 4:30 p.m. () | | |

| | | | |Thursday, January 7 from 10:00 - 11:00 a.m. () | | |

|Learning Division | | | | | | |

| | | | |Grant and Federal Program/Secondary Update: | | |

|What do principals and CSS admin need to know | | | |Free and Reduced Lunch: Currently at 68.80%. Principals need to | | |

|and do? |All |Wade |5 min |continue working with the Child Nutrition staff to collect as many | | |

| | | | |completed forms as possible. Title 1 funds are dependent upon this | | |

|Grant and Federal Program Updates | | | |data. | | |

| | | | | | | |

|Secondary Update |GCS |Wade |10 min |ELISS Grant – To meet the grant goals, we must assess the impact of the| | |

| | | | |after-school tutoring support offered to students. Please use the form| | |

|Elementary Update |GCS |Wade |10 min |link for parents to submit responses regarding the support offered to | | |

| | | | |students through the ELISS grant: | | |

|Curriculum Support Update |GCS |Terri |10 min | | |

| | | | |ily-Survey-copy | | |

|EC Update |GCS |Terri |10 min |TQP Grant – We are looking at technology needs for teaching | | |

| | | | |face-to-face and remote students beginning in January. Through the TQP| | |

|Pre-K Update | | | |grant we are able to purchase these items. Please speak with your | | |

| |GCS |Chuck |10 min |teachers about specific technology needs to facilitate our conversion | | |

|Differentiation Update | | | |back to face-to-face instruction. Examples-Document Cameras, | | |

| |GCS |Vance |10 min |Interactive technology, Microphones, etc. Please send this list to | | |

| | | | |Wade Auman by 5 pm on Monday, November 23rd. | | |

| |GCS |Jessalyn |10 min | | | |

| | | | |Testing Transportation Forms – Each school administering testing in | | |

| | | | |December will collect information for students who need transportation | | |

| | | | |to participate in the face-to-face testing session. Please share data | | |

| | | | |with the Transportation office for the development of bus routes to | | |

| | | | |facilitate the testing transportation needs. | | |

| | | | | | | |

| | | | |100% Remote Parent Preference Form - The district preference form to | | |

| | | | |elect to remain on 100% remote instruction will go live on Monday, | | |

| | | | |November 23rd. We will use this form to collect information from | | |

| | | | |parents regarding students who will remain on full remote instruction. | | |

| | | | |This information will be shared with schools for planning purposes. | | |

| | | | |Link to form: | | |

| | | | | | |

| | | | |Ud_SY/edit | | |

| | | | | | | |

| | | | |Remote Participation Data: Teachers need to continue to use the | | |

| | | | |participation form to record the students that participate in live | | |

| | | | |sessions and submission of assignments. The link for each school was | | |

| | | | |emailed. Principals should continue to review the collection | | |

| | | | |spreadsheet. If anyone has any questions, contact Wade Auman. | | |

| | | | | | | |

| | | | |Driver’s Education Session #3 – Our 3rd session of Driver’s Education | | |

| | | | |will observe Thanksgiving Break on November 25-27. The final three | | |

| | | | |days of class will be November 30-December 2. If any student has | | |

| | | | |issues or concerns, have them contact Wade Auman or Toni Kellis. | | |

| | | | | | | |

| | | | |Hot Spot Needs Form: Please continue completing forms for | | |

| | | | |students/parents requesting a hot spot. Please submit the data on the | | |

| | | | |Google form: | | |

| | | | | | |

| | | | |BNFXI_iRCXZzzIiZfqA/viewform?usp=sf_link | | |

| | | | | | | |

| | | | |CTE Collaboration Station Meetings – CTE teachers are encouraged to | | |

| | | | |attend the collaboration meetings for their program area. This is a | | |

| | | | |good time to work with program area peers from around the state. | | |

| | | | |Please check the CTE Moodle for details for your meetings. If you have| | |

| | | | |any questions, feel free to contact Matthew Swain, or Wade Auman. | | |

| | | | | | | |

| | | | |ACT WorkKeys Preparation – In an effort to prepare students for the | | |

| | | | |upcoming ACT WorkKeys assessment, please use the link below to access | | |

| | | | |preparation materials. Students can create a free account and take | | |

| | | | |practice tests and work through content. Teachers can use some of the | | |

| | | | |free test items as warm ups to prepare students. Remember, only | | |

| | | | |identified CTE Concentrators will be assessed the ACT WorkKeys. | | |

| | | | | | |

| | | | |ob-seekers/preparation.html | | |

| | | | | | | |

| | | | |Training Opportunities: | | |

| | | | | | | |

| | | | |NCEES Training Opportunities – NCEES training scheduled for first | | |

| | | | |semester are posted on the DPI Google site. Please utilize the link | | |

| | | | |below to register for any opportunity you feel would benefit your NCEES| | |

| | | | |experience: | | |

| | | | | | |

| | | | |nars-2020-21 | | |

| | | | | | | |

| | | | |NC Digital Teaching and Learning, HomeBase Learning – If anyone is | | |

| | | | |interested in learning more about applications within HomeBase | | |

| | | | |(SchoolNet, Canvas, #GoOpenNC, etc.) use the link below to register for| | |

| | | | |one of the monthly webinars. | | |

| | | | | | |

| | | | |S0oqrbS8/edit# | | |

| | | | | | | |

| | | | |Elementary/Curriculum Support Update: | | |

| | | | |The hard work and efforts of the teachers and administrative teams | | |

| | | | |during the NC Check-in window is truly appreciated. The number of | | |

| | | | |students who completed all assessments is commendable. | | |

| | | | | | | |

| | | | |Elementary principals, please provide Terri Absher with your updated | | |

| | | | |bus lists for BOG 3 transportation. Continue to let us know how we can| | |

| | | | |support as you complete final plans for the assessments. | | |

| | | | | | | |

| | | | |The elementary IFs will meet on Tuesday morning at 8:30 am at Page | | |

| | | | |Street Elementary. | | |

| | | | | | | |

| | | | |The 5th grade science teachers met as a PLC last week. The next | | |

| | | | |meeting is scheduled for December 9 at 2:30 pm as the students and | | |

| | | | |teachers work through the physical science standards. | | |

| | | | | | | |

| | | | |Through i-Ready, we have five opportunities for professional | | |

| | | | |development before the end of the school year. Topics can include | | |

| | | | |created small groups, tools for scaffolding, and evaluating growth | | |

| | | | |data. | | |

| | | | | | | |

| | | | |There are still many professional development opportunities through | | |

| | | | |PTEC. Principals and IFs have the catalog. Many principals are taking| | |

| | | | |advantage of upcoming opportunities. Please contact Terri Absher to | | |

| | | | |register a participant. | | |

| | | | | | | |

| | | | |There are many free professional development opportunities through AVID| | |

| | | | |for 6-12 teachers. Site directors have access to the information on | | |

| | | | |the myAVID website, or please contact Terri Absher for information. | | |

| | | | | | | |

| | | | |EC Update: | | |

| | | | |December 1 Headcount: Please make sure you are working to finish any | | |

| | | | |initial evaluations and completing IEPs so we may include these kids on| | |

| | | | |the December 1 Headcount—this headcount determines our Federal funding.| | |

| | | | |If you have any questions, please contact me or Ms. Terry. Watch for | | |

| | | | |emails from our office concerning headcount. | | |

| | | | | | | |

| | | | |IEPs: By the end of this week all lapsed IEPs should be now back into | | |

| | | | |compliance. Please make sure to keep up with IEP dates; nothing should| | |

| | | | |lapse at this point. | | |

| | | | | | | |

| | | | |EC Folders: If you have missing EC Folders please let our office know | | |

| | | | |so we can locate it for you. | | |

| | | | | | | |

| | | | |Extraordinarily Exceptional Educator Recognition: Baring any voter | | |

| | | | |fraud, we will announce recognitions after Thanksgiving break. | | |

| | | | | | | |

| | | | |Upcoming Important Dates/ Reminders: | | |

| | | | | | | |

| | | | |Date | | |

| | | | |Event/Details | | |

| | | | | | | |

| | | | |Nov 25 | | |

| | | | |Optional Workday | | |

| | | | | | | |

| | | | |Nov 26-27 | | |

| | | | |Thanksgiving Holidays | | |

| | | | | | | |

| | | | |Dec 1 | | |

| | | | |Behavior Support Meeting | | |

| | | | |@ 2pm/Zoom | | |

| | | | | | | |

| | | | |Dec 2 | | |

| | | | |Speech Team Meeting @ | | |

| | | | |2pm/Zoom | | |

| | | | | | | |

| | | | |Dec 10 | | |

| | | | |The December EC Staff | | |

| | | | |meeting has been canceled | | |

| | | | | | | |

| | | | |Dec 10 | | |

| | | | |EC Teacher Support Meeting. | | |

| | | | |Please call Ms. Terry for a | | |

| | | | |time | | |

| | | | | | | |

| | | | |Dec. 21-Jan1 | | |

| | | | |Christmas Break | | |

| | | | | | | |

| | | | |Jan 4 | | |

| | | | |Required Workday | | |

| | | | | | | |

| | | | |Jan 5 | | |

| | | | |Start of 2nd Semester | | |

| | | | |****Students return to | | |

| | | | |school**** | | |

| | | | | | | |

| | | | | | | |

| | | | | | | |

| | | | |Pre-K Update: | | |

| | | | |Attendance is due on November 30, 2020. | | |

| | | | | | | |

| | | | |We will need to develop a plan for resuming Pre-K traditional/in-person| | |

| | | | |instruction to include:  Why the classroom is currently operating under| | |

| | | | |a fully remote mode of instruction? When the classroom began operating | | |

| | | | |under this mode. When the classroom intends to transition to in-person | | |

| | | | |instruction on how the classroom is currently communicating with | | |

| | | | |families of remote learners. How the classroom will communicate with | | |

| | | | |families regarding the move to in-person instruction. What steps the | | |

| | | | |classroom will take to successfully transition to in-person | | |

| | | | |instruction. | | |

| | | | | | | |

| | | | |Mr. Thomas will work with Pre-K staff in developing the plan.  The plan| | |

| | | | |is due to our NC Pre-K Program Policy Consultant by 5 PM on December | | |

| | | | |11, 2020. | | |

| | | | | | | |

| | | | |Differentiation: | | |

| | | | |NC Gear Up Grant (EMS, WMS, MCHS): | | |

| | | | |Student surveys for Grades 7, 8, 9, and 12 are being completed at this | | |

| | | | |time.  The survey will close to students on November 25th.  Please | | |

| | | | |contact Jessalyn Spell with any questions you have about this survey. | | |

| | | | | | | |

| | | | |MTSS: | | |

| | | | |No updates this week. | | |

| | | | | | | |

| | | | |AIG: | | |

| | | | |2020-2021 Academic Competition Dates | | |

| | | | |Science Fair Interest Meetings need to be scheduled by the end of this | | |

| | | | |month.  Please email Jessalyn Spell the date and time of the Zoom | | |

| | | | |interest meeting. Google Folder with Resources | | |

| | | | |NCAGT’s “Thought-filled Thursdays” Continue This Fall! | | |

| | | | |NCAGT invites members and other educators to join us on Zoom for our | | |

| | | | |Fall PD Series. NCAGT is committed to improving access and education | | |

| | | | |for high achieving students of color and low-income students. This fall| | |

| | | | |we will focus on culturally responsive practices and recognizing | | |

| | | | |potential, as well as state-wide AIG PLC “hangouts” for educators in | | |

| | | | |K-5 and 6-8 settings. Check out these upcoming events! | | |

| | | | |December 3, 2020, 7:00pm     | | |

| | | | |Technology and Culturally Responsive Practice, Dr. Kristy Doss, Dr. | | |

| | | | |Lisa Bloom  | | |

| | | | | | |

| | | | |ice-tickets-127532421907 | | |

| | | | |December 10, 2020, 7:00 pm | | |

| | | | |Recognizing Potential: The First Step for Equity & Excellence, Dr. Mary| | |

| | | | |Ruth Coleman  | | |

| | | | | | |

| | | | |quity-excellence-tickets-127532480081 | | |

| | | | |ESL: | | |

| | | | |ESL Teachers are the Case Managers at each school for the Home Language| | |

| | | | |Surveys.  Work with them to complete missing forms in cumulative | | |

| | | | |records. | | |

| | | | |Link to Home Language Surveys: | | |

| | | | |English and Spanish online forms, and Paper Copy of HLS  | | |

| | | | |Important ESL Date Reminders: | | |

| | | | |December 1, 2020: ESL PLC via Zoom at 2:00 pm | | |

|Operations Division | | | | | | |

| | | | |November 30th Mentor Logs Due | | |

|What do principals and CSS admin need to know |All |Tracy |10 min |December 1st InForce 911 MCHS | | |

|and do? | | | |December 1st School Building Inspections Due | | |

| | | | |December 4th AccuTrain Safety Video Training Due | | |

|Operations Update | | | |December 10th Calendar Committee (If needed) | | |

| |21 CP |Tracy |10 min |December 11th BT support Documentation (IF’s/Donna) | | |

| | | | |December 17th Mentor Logs Due | | |

| | | | |December 18th (2nd observation), Standard (1st observation) & | | |

| | | | |Abbreviated (1st observation) Observations due AND all certified staff | | |

| | | | |Mid-Year PDP’s  | | |

| | | | |Please be reminded to practice the 3Ws. Also, remember this as you make| | |

| | | | |plans to celebrate Thanksgiving. Please remind staff if they think they| | |

| | | | |have been exposed they need to contact principals regardless of when it| | |

| | | | |is, and it needs to be shared with nurses. | | |

|Process Management | | | | | | |

| | | | |No updates. | | |

|Media Minute |LGI |Katie |5 min | | | |

| | | | | | | |

| | | | | | | |

|Other process issues? |All |Dale |5 min | | | |

|Budget & Resources | | | | | | |

| | | | |We met with Pierce Benefits. They are not going to do sign up in person| | |

|Budget Update |21 Sys |Mitch |5 min |this year. The process will be done online/remotely this year. Mitch | | |

| | | | |will send principals information after Thanksgiving. | | |

Next Steps:

SP/SG – strategic priority and strategic goal

Distribution: Central support administrators, building administrators, and web page.

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