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OverviewOn June 6, 2019, the Microsoft Tech Community hosted a Planner AMA. The live hour of Q&A provided members the opportunity to ask questions and voice feedback with the product team. We hope you join us live next time! Resources Planner UserVoicePlanner Technical SupportNeed technical support? Please visit the?Microsoft Community?or?Office 365 Support.Planner for iOSPlanner for AndroidPlanner sessions at Microsoft Ignite 2018TopicsIntroductionGeneral DiscussionAdditional ResourcesThat's a wrap!IntroductionWelcome to the Planner Ask Microsoft Anything! View the list of introductions in this thread.General DiscussionQ: It would be absolutely lovely if rather than having the small postit sized labels, you could just change the background color of a card.? The labels are so tiny, and hard to see.? Any thoughts about putting that on the roadmap? (thread)A: I love this idea and will definitely share it with the team. We're thinking of some improvements to the labels experience in Planner right now actually - so this is perfect timing! If there's anything else we can improve upon in terms of Labels (or Planner in general) please let us know.Q: It’s possible to create multiple plans related to the same “Microsoft Teams” by creating multiple tabs. We have access to this plan on the web but there is no way to view a “Board/Charts/schedule” that combines all plans of the Teams?together so we can have a global view on the Teams tasks. (thread)A: Hello! That's an interesting scenario, thanks for sharing that with us. We'll definitely keep this in mind as we continue to improve upon our views in Planner and how Teams can utilize them to work together!Q1: Not only is this an interesting scenario - I feel it's absolutely critical.? Not having a consolidated team view (dashboard that consolidates all plans/tasks linked to a team) is making it very difficult for team leaders to efficiently and effectively monitor all open team projects (plans) and related tasks.? Teams/Planner is an awesome tool - but currently this one drawback is a constant thorn in our sides.? A1: For feature suggestions and an update on their status, please head over to planner.! This is a great scenario to add!Q: I'm unclear on all the things that go on in the background when you create a new Plan, such as creating a new Group, a new mailbox, team site, etc. It means that IT at my large organization has disabled the ability for individual users to start new plans. This means I have to request one from IT every time I need one, which in my role is quite often. Is there any way that a Plan can just be a Plan, where you can invite the appropriate contributors, without it creating all that architecture in the background? (thread)A: Thanks for your question! One of the benefits of Planner is its integration with Office 365, which includes integration with Groups, Teams, and SharePoint. Typically when you create a new plan from Planner, the plan is associated to a new Group, and includes all the resources you get with the Group (Group mailbox, Group calendar, SharePoint site, and OneNote notebook). You should have the ability to create new plans for existing Groups or Teams without needing to create a new Group, but I know every plan could have a different set of contributors. Is there a specific reason why your IT has disabled the ability for individuals to create new plans?Q1: I can't say for sure, but I think it's because they don't want a million SharePoint sites being created all over campus! I understand how integration is a good thing, but I guess my issue is more about not being able to *choose* which integrations you want. I don't really understand why I would need a mailbox for a Plan, but maybe I'm just unclear over what that would actually offer! Incidentally, I went to Teams and was able to create a new Plan from there myself, without clearance from IT. I can do that, but I guess I just want to understand the thinking behind how this works.A1: Thanks for the additional information!?A few of the resources in the Group are an essential part of the Planner experience. For example, Planner task comments are stored in the Group mailbox and our task attachments are stored in the Group SharePoint. Groups also handles the user access to plans, so Group owners have a single place they can go to manage access across all Office 365 resources for that Group. A good way to think of it is an Office 365 Group comes with several resources to immediately help your team start collaborating quickly. Planner is one of those resources along with a SharePoint, OneNote notebook, and Group mailbox (or team conversation space) for communications.Q: I was doing some research into how we can start using Microsoft Planner more but found a lot of blogs such as the one below which mentions some limitations around how many tasks can be created or assigned. I have seen similar blog posts up through 2019 of business who are having this issue of hitting the cap. Can you please confirm if these or any other limitations exist around using Microsoft Planner? (thread)A: As I've responded on that thread, the original limits listed are out of date. We haven't officially posted limits (yet) because they've been constantly changing as we've been growing and expanding rapidly as a product. We'd like to post something soon but want to wait until they're a bit more stable.? Do you have any specific limits that you're concerned about? Teams and organizations of all shapes and sizes are using Planner, and we carefully keep an eye on how close users are getting to hitting a limit. Although there are questions around the limits on the thread that you shared, I haven't received word of a user hitting a limit in over a year unless they've left a Flow job running unchecked.Q: I was really excited to see the integration with Planner/Flagged Emails into To-Do.? However, when I login to To-Do on the Web, I don't see the "Planner Connection" option.? I see the connection option on the mobile app, but still none of my assigned tasks are actually being pulled into To-Do, it is still blank.? What am I missing?? This would really complete my circle of task management. (thread)A: That doesn't sound right. So, you're not seeing the Planner option within your settings menu in the web?Q1: Correct, I don't see it.? I see the Flagged Email connection option, but not the planner connection option.A1: Oh weird - and you're able to see this in your mobile app? Probably an obvious question but just checking - are you using your enterprise account that you access Planner with? Q2: Thank for the response.? Yes, I am using the same account everywhere.? I see the option in the mobile app, don't see it on the web, but the outcome is the same.? I don't see my Planner tasks in To-Do.??A2: Weird! Ok - I'll start a conversation with our team to see if we have any known issues here.?I'm going to send you a private message with some more questions/details here.Q: Use icon for a label – something colorful and eye-catching at least. Flames, skull, barrier/blocked, sloth etc. (thread)A: I love this idea! I actually insert emojis into my label names so that when I group by label, I can easily see my categories. Have you tried this?Q1: Thanks for the tip. We gave up on labels. Too small, didn't pop like we hoped, and nothing but the title appears searchable. We had to split a migration project into multiple boards because we had 600+ cards and we got snow blindness.A1: Ah makes sense. So, it sounds like it'd be more helpful if labels appeared more prominently on the card.Q: Ability to select what fields appear in hover. Either pop all the details out on hover or let the board owner select what to pop on hover. (thread)A: This is an interesting suggestion. Is this so that you can see more information about a task on hover without having to open task details? The only thing I worry about is a bunch of boxes popping up over other tasks while you're moving your mouse across the screen. Would having more details on the task cards themselves help? Or do you prefer keeping those simple?Q1: To be fair I think if you are introducing full card search, I think a lot of my grumbles would go away. At the moment I find myself opening too many cards to see if it's the one I thought had the info I wanted. Example, migrating 600 SharePoint sites and managing the interactions with site owners. We're managing to do it, but it would be improved by search. Having said that, still finding Planner a good tool! Q: Will there be an archive feature in the near future to save completed Plans??(thread)A: We don't have any near-term plans for this but would love to hear more about this. How would you use "saving" or "archiving" a plan? To get it off of your Planner hub? To freeze changes?Q1: For people who deal with a large volume of projects it becomes cumbersome to have to see all the Plans, even ones that are no longer active. Oftentimes deleting them is not something we want to do straightaway.Q2. Okay, I can let my team know. We would like to get them off the Planner hub and then have a way to save completed plans. Some of my team members get anxious over deleting an old Plan.Q3: The ability to archive old projects is a big need.? Planner was designed for smaller, short-term projects wasn't it?? The lack of an option to archive inactive projects is a must.A: So it sounds like the need for "Archiving" is mostly around being able to mark a Plan as "done" and remove it from the "Recents" section in the Planner hub? Yes, it is intended for more short-term projects, but just looking to understand why exactly users want to archive a project. Is it to remove it from the view? Or to freeze a plan? Then we can design a solution that solves the real user problem.Q4: Both locking and removing a plan from view (via archive) would be the desired outcome for me. One probably shouldn't be able to modify an archived plan, so I envisioned it being in read-only mode.Q5: Yes, that would be awesome! My team would really appreciate that.?Q: Are there any plans to provide the ability to initiate a Flow from a Task? Having a button, action link could be very helpful. Take a look at how SPO provides integration with Flow and provide something similar for Plans, Buckets and Tasks. (thread)A: What specific scenarios are you looking to run with a direct integration with flow in tasks, buckets and plans? Understanding this will help us take your feedback into our thinking around this area.?Q: Would love to be able to add to the 3 existing states - e.g., "on hold" or "waiting for someone" (thread)Q1: Agreed, although I would prefer to have the option to add/edit task status value A: Thanks for the question! So, it sounds like you'd like to define more status'. How many additional labels would you typically use?Q2: Speaking for only myself 5-10 custom status options would be a good place to start.A1: Awesome, thanks for sharing your feedback!Q: I know Planner isn't Project :) , but getting a little closer could help us stop using customized task lists in SharePoint.?We might have a task to do a 'thing', and it has subtasks, like 'create copy', 'create graphic'..... each one of those subtasks is done by a different person in a different department.?Right now, we have the single task for the 'thing’ and assign it to all people who will eventually be dealing with it. We create a checklist item for each step and put the person's initials in the front of the text so they know that's their little piece of the task. But there's no 'OK, I'm done with this step, on to the next' so they know it's time to work. We review daily in a standup meeting, but things can get lost...?But that gets into Project style dependencies. It would be wonderful to have a linked task structure, parent/child or whatever. so a checklist-like? section would actually show the children tasks (I like having one card per main task, and not have all the children showing up messing up my buckets) (thread)A: This detail around your scenario is very helpful!?What capabilities would these child tasks have? Do you want them to have all the power of a parent task? Or do you just want to be able to assign and set a due date for a child task? Maybe send a notification to the other assignees when a child task is completed??Q1: Yup, all of the above. ?The basics are assignments, due dates, notification on due date like a normal task for late/coming up/overdue. And yes, I like the idea of sending completed email to all assignees - that would kick them to check to see if they're 'up next'. If the email could include more details, like list the child tasks, that would give them context. This could also tie into another ask - somehow allow a child assignee to not be a part of the group, but I understand that's probably a big structural change. Everything is so interrelated...?An example of this would be a plan being used in a Team site by a department I'm not part of. They are working on a new project so have a very busy plan, but they need IT to do 1 thing. They can't really assign a task to me because I shouldn't be a part of their group/team/SPO site - now they have to add the task with a group owner as the assignee, who has to chat with me to get the task done, then they update the task with the outcome. We have a workaround but it's cumbersome.A1: This is great detailed feedback - We'll take all this into account as we've gotten a lot of asks for "beefier" checklists. Well also look into your suggestion around guests being assigned to checklist items.?Q: Any chances to increase the number of colored labels available? 6 can be sometime not enough. (thread)A: We're starting to hear this request more and more. Could you tell me more about how you'd use more labels? Like, how many would you use? Would you want to customize name/color?Q1: The idea is to slice activities with a kind of approach as from waterfall approach from Project Management Institute. In this project management style, you have: 9 areas of PM, 47 processes allocated to areas. At least 9 labels would be a start to allocate the 9 areas of project cycle in waterfall approach. Even great would be the possibility to connect 47 processes.Q2: This would be useful for us as well, but the base issue for us is there isn't a search in a plan.?Example - I've got a plan with all the announced Office 365 changes :) , and I use the labels to tag them with specific applications. That's because I can't do a generic search - I can only filter. So, I use the labels to code what I'm usually going to be searching for. (I'm already using buckets for the general status of the change in our tenant, so I can't use buckets to code for apps.Q3: Not had time to check any possibilities with Flow or Power Apps to retrieve them.A1: So, by search you'd like to search by label? Or by task title?Q4: Title and label would be a great improvement, but some of our plan tasks have complex descriptions, not just a title, so search by description would put me over the moon! Right now, I have to bring up tasks in a browser and search using the browser search.A2: Currently in the "Filter" menu you can filter down by Keyword - which is very similar to searching by Title, but we haven't expanded the keyword search to include labels or descriptions. I'll share this suggestion with the team - thank you!Q: Is it on the roadmap to get tighter control to control who can complete a task?? I don't want my teams to be moving tasks around in all cases, in many, I want only the assigned to person to be able to complete a task... or if I cannot get that, then I would like to be able to see who completed a task via some form of analytics... while I'm asking for things: ability to have separate people assigned to subtasks would be lovely. (thread)A: Can you tell us more about how you'd like to define this? As in per person, or for everyone in a plan?Q1: Looking to have this for everyone within the plan (or minimally for buckets within the plan.)? I want to be able to only allow for the assigned to person to be able to complete a task or have some method of knowing who completed it; that lets me (as a project manager) know how individual velocity is going, and if I need to address anything.? Plus, it gives me a level of compliance control.A1: I see! So, what if multiple people are assigned a task - either of them could?complete it??Currently in Planner we do record who completed a task. In the "Completed" section of each bucket you'll see a sentence at the bottom of each task card that says, "Completed by [person] on [date]". You can also get insights into velocity and "who completed what" from the Charts page. In the Members chart, you'll see a bar for each member of your plan that says how many tasks they're assigned and the progress of all of those tasks. If you need to see that chart for a certain time period or bucket, you can apply a filter from the Filter menu and see the Charts update to reflect that.?Q2: Yes, if you have multiple people assigned, then any of those assigned could complete it...but I still want to know who completed it.? I know about what shows up on the card, but that doesn't help for project analytics (to see trending).? I've been getting around this with Flow --> at closure, I record who closed and time of closure to a SharePoint list, so I can get analytics from there, but that's a bit of a hack.Q: I send messages from the Office Message Center to Planner and assign them to people. When I populate the Task Description field, the HTML codes are visible. When will that text field start supporting HTML? (thread)A: Thanks for the question. Are you copying and pasting HTML from a web page? Or looking to support things like images or hyperlinks?Q1: In this case, I'm populating the Description field via a PowerShell script and it includes anchor tags to URLs that should be clickable. However, the codes just show up within their <>.Copy/pasting the same text causes the tags to get stripped out by PlannerA1: Gotcha - that makes a lot of sense. Thanks for sharing this suggestion! I'll be sure to share it with the team.Q: Not everyone is on-boarded in the same to busy boards. It would be nice to have something front and center that reiterate a few essentials; owner, purpose, timeline, project team structure, notes about information handling if it features sensitive data. (thread)A: By pin do you mean choose tasks that you'd like to be at the top of the Board? Or have a separate space/area to find things like Owner/Purpose/Timeline/etc.?A1: Thanks -- I like this idea. I've seen some other people create a "how to use this board" task and make that the first task in the first bucket (and setting the preview description for it). This would be a nice way to formalize that concept.Q1: Hi, because of the amount of plans we have, we don't use the tabbed feature of Teams other than to link to the planner hub. In the majority of cases, I go from the office landing page into Planner and it's easy to see the larger pinned cards and the smaller 'other plans'. It would be nice to have some context about the plans. Either 'more info...' on hover or an info button where more info could be accessed.?A2: Oh, I see. Yes, I can understand how that would be helpful. Thank you for that suggestion! We'll be sure to share it with the team.Q: Another topic asked frequently is the ability to add Swimlanes in Planner. Is this considered? (thread)A: Hello! Can you tell us more about how you'd use Swimlanes? What would you want each lane to represent?Q1: This depends on the Plan Joanna. We would not like it framed but rather open in the naming KANBAN style.Q2: Planner is very interesting for our organization, but the ability to "cut" plans into swimlanes would be a great feature. Just imagine it as a capability to visually organize your plan into "custom rows" to separate tasks (e.g. : you could for example keep your "to do", "in progress" and "done" columns, but categorize them into "test" and "production" swimlanes.Q: Is it planned to add a recycle bin for Planner? By when??(thread)A: Thanks for asking! This is an interesting idea, and we'd like to hear more about the scenarios and expectations for this. One example question that comes to my mind is, how would this be different from creating a bucket called "Recycle bin"? I'm sure you must have some expectations in mind, and we'd like to hear what they are.Q1: Planner is beautiful and simple, but a recycle bin is an absolute minimum (version control or something more would be better) before it's a safe option for real work. Plenty of scenarios and expectations are found under this Sept 14, 2016 request: comments all along the lines of:"A bucket which included all the completed tasks (261) was accidentally deleted.?You can imagine the consequences.""Please add a feature to recycle deleted task from Office 365 planner. Without undo deleting the task, my whole plan can get deleted by an anonymous user. Since there is no record of the history such activities goes unobservable.""A little bit mind blowing why this is an issue. Why there is not some history of the tasks being there and who deleted it, or otherwise at minimum a recycle bin area for them to land after being "deleted". We have a PLM system with areas for Project files. We found that members could delete files and there was no recycle bin. Management put a VERY HARD AND FAST stop to that, and we forced the company to immediately implement a measure to prevent this.""After spending an hour and half inputting information/tasks, team member accidentally deleted the whole bucket. It is impossible to trust a program that we cannot depend on.""absolutely must have feature. otherwise no one is going to put much effort on a board knowing some careless individual might delete all without possibility of blocking or restoring!""This is a deal breaker as there is no traceability after the task is deleted!""Absolutely essential. Along with the ability to prevent staff from changing dates or deleting tasks in the first place."etc. etc.?Really hoping this is added soon, as we'd love to use Planner!Q2: I agree it needs a recycle bin and an undo action as accidents do happen.??As for some of the other things they are people and trust related. Changing dates??It would be nice if all the audit log items were there too. Also, some sort of notification when to the group owner when tasks are deleted. As even flow does not have a trigger for that.??Q: Really like the Schedule view but what it is missing to become a true task management powerhouse is dependencies and a Gantt chart view. This would allow large projects to understand their tasks flows much better than with the simple card view. (thread)A: As we've tackled some bigger projects recently (integration with To-Do, copy plan, notifications in Teams, etc.), we're starting to dive deeper into what the next set of work here is. Can you tell me more about you'd use a Gantt chart?Overall, we'd still like to keep Planner as a very simple task management app - so we're not as focused on providing "task powerhouse" or robust project management functionality, but rather improvements to make your plans easier to organize, access, and collaborate on.Q: We're starting to use Planner to track progress on larger projects affecting a division of 75 staff, all of whom might end up getting assigned a task or might want to see what progress in being made. Really like having that transparency. However, would really like to have some ability (as they have in Teams and O365 groups) to limit who can create new tasks, edit existing tasks, etc. Have you considered adding some of this functionality? (thread)A: We've recently started hearing this a little more, but we're still in the early phases of thinking it through. Could you tell us more about the controls you'd like to see -- for example:?1. Only edit tasks you're assigned to2. Can't delete tasks other people created3. etc.Q1: Only certain people should be able to create buckets and labels.?Use the Group model - a Plan Owner Role and Plan Member roleThanks for your response. I think your list is an excellent start. The one thing I would add is: Only Plan "Owners" can edit Plan-wide settings or design features like the plan's labels, buckets, email notifications, etc. I just know there's justifiable hesitance among leadership to put a critically important plan out in Planner without any restrictions where anyone (perhaps someone who might not have enough training), can go in and delete or edit every task and/or bucket we've created, erasing possibly months’ work of work. Maybe adding versioning history could be a simpler way to address this concern.Q: Are there any plans to support the Data Loss Prevention policies from O365 in Planner, i.e. if a user enters sensitive information in a task is should be findable by DLP. (thread)A: Thanks for your question Dean. We're currently working through the plans for these security and compliance features. DLP is on our radar, but we plan to start with eDiscovery and Audit Logs first.Q1: If our PMO went big on Planner this would be something that concerned me. User education only goes so far, a bit of nudging/monitoring via config would be useful.Q2: Here is a scenario that needs to addressed.A team member gets assigned a task to gather Patient records or Custom credit information.when they finish the task, they attach a file containing the sensitive data to the task.?DLP needs to let the compliance people know that this has occurred.A1: Thanks for the clarification.? I'll need to verify, but for this specific case (DLP for attachment content) it's possible that SharePoint's DLP support would kick in and detect this case.? The DLP work we are investigating would then extend support to also include other Tasks fields -- for example, recording credit card numbers in the Task's description.??Q3: You are correct, in my scenario, the File attached to the task gets put into SPO (which I forgot happened) so DLP will find it. Your scenario is better than mine and needs to be covered.Q: I would like also to say well-done for Planner product?? and particularly for Planner and To-Do integration??+?! By when could we get the ability to?define x number of labels and also color them at own palette??(thread)A: Yay! Extra points for the color-coded hearts!! ???I love this suggestion, and we're starting to hear this request more and more. About how many labels do you think you'd work with on a regular basis? And how would you like them to appear on the task cards or in task details?Q1: My idea was to have kind of "unlimited"? Ok... ok at least 10 needed and on the task card....? (well now you make me flirt with the idea of the task details also?)A1: I see! That sounds like a good start. Let me know if something else comes to mind for task details! Thanks for your feedback.Q: This is an old question, but we are still dealing with this issue. It’s possible to create multiple plans related to the same “Microsoft Teams” by creating multiple tabs. We have access to this plan on the web but there is no way to view a “Board/Charts/schedule” that combines all plans of the Teams?together so we can have a global view on the Teams tasks.? Any new ideas? (thread)A: Aggregating multiple plans into one view is something we're investigating. Which task details would you like to see in these "uber" boards? How would you like to select which plans are in those multi-views? Soon, you'll be able to?populate project roadmaps with tasks from multiple plans! Check it out here.Q1: One thing that should be done is provide the ability to group/display plans by Team, e.g., if a Team has many plans, the Planner app should have a screen that shows the charts for all of them, just like it does for Favorite Plans, but if I have 5 Teams and each one has several plans, I need to be able to focus on the task from the plans associated with each individual Team.Q: I would like to see the ability to customize the status field to allow other custom options. (thread)A: I know you've already seen the other thread on this, but adding a link to it from here for others:?Progress field.Q: We are starting to use Planner for the organization of projects and group work. The fact that each Plan member can?change everything and also delete any tasks (and not just his/her own at least) is really an issue. When the whole project organization is in a Planner this seems to be a risk. Is there any possibility to backup and restore plans in Planner? The related UserVoices are from 2016... This would be highly needed. The expected ability to download Plans via Excel would participial?solve that issue - by when could this be realized? Thanks a lot! (thread)A: Thanks for asking!- There's a thread?here?about exporting to Excel. We are working on this, as well as the complementary import!- As to the broader question of limiting edit access for users of the plan, this is something we are looking into. We do appreciate all of the feedback, expectations and scenarios on UserVoice, so do keep those user stories coming!Q: Currently, due date reminders are communicated via email at set intervals. Can you please grant us the ability to modify those reminder intervals??(thread)A: thanks for the suggestion! We've heard a lot from our community about the need for more controls around notifications, and we plan to add capabilities around this space in future. Were there specific due date reminder intervals you were looking for?Q1: Great! The ones we get already are great, but I think what everyone is looking for is more granularity to setup. So, instead of 7 days, how about just the 3 days and then 1 day prior? Or also, provide a different set of notifications depending on the tasks priority and where it falls on the critical path.A1: Thanks for the additional details! Our team will keep it in mind as we continue iterating on notification settings.Q: I've heard from customers the need to have some kind of audit on actions taken in a plan/task! For example when someone completed a task etc. (thread)A: are your customers more interested in this from a Project Management perspective (to see what changed) or from a compliance auditing perspective?Q1: I’d say both but more from a project manager perspective.Q: Hi! I have many customers asking for the copy plan feature but to apply it to an existing plan! Is this something you are thinking about doing? (thread)Q1: I do to. Mine don't believe me when I tell them it’s not possible. They jumped on the bandwagon last year and have many plans with many groups and it’s a mess, they want to consolidate and cannot. This is causing a great deal of painA: Hey, do you mean, you want to add the copied plan to an existing group? Or, you want to copy all the tasks and buckets and add them into an existing plan that also has its own different tasks and buckets? We are currently working on the ability to copy a plan into an existing group. There's a technical limitation in the current implementation, and we're working on a design to remove this limitation. We don't yet have a projected date to release this feature, as we have some other high priority work that is limiting the amount of time, we can focus on it.Q2: Yes, what I mean is to copy all tasks to an existing plan.Q3: Is there anything we do to change the priority of this request? My customers are incredulous that they can't do this.A1: Thanks for clarifying! Have you posted it on our?UserVoice?It would be helpful to get some user stories for this scenario.?I wonder if Copying a Bucket from one plan to another could partially fulfill this ask? I also wish there were a way to speed the process up! While I can't give a projection date, I can tell you that the engineers (including myself) are working on it. Thanks for your enthusiasm.Q4: Of course, this would help as well! And of course, support of doing this programmatically.Q: Currently there is a limit of 11 people to be assigned to a task! Will this limit be raised? (thread)A: Thanks for your question! Can you expand a bit more on your question here? What scenario are you trying to solve by having more than 11 assignees? Would you expect all of them to complete the task? How many assignees would be "enough”?Q1: The use cases might not be lots, but I have one example of a group of people working with this planner and anyone here might take action upon that task when created.A1: Great! sounds like you'd like to assign a task to a whole group? Then anyone could pick up the task depending on their availability.Q2: Exactly! This is related to my “add groups to assigned” question.Q: What happens to Plans that are associated with a Team when the Team is Archived? (thread)A: We haven't fully dug into this scenario to do anything special for Plans - thanks for bringing this up however, we'll look into this more!Q: I know its old school, but sometimes people need pen and paper. Some print options would be nice. Especially if you can make the label colors more prominent and even bucket channels with some color would be nice.?(thread)A: We actually worked on this at a recent hackathon but haven't wrapped up work on it yet. If you haven't already, would you mind voting on this idea on our UserVoice site? This helps us prioritize different user asks :) Here's a link. Q: It would be nice if we can either:See all tasks in a table view (grid)Export tasks in csv format for review in Excel or other spreadsheet appsIn some cases, there are tons of tasks added and it is hard to go back to see if a specific task was worked on before. (thread)A: Export to Excel is a huge customer ask! We're excited to say that this feature is in the final stages of testing and should be available soon! This would allow users to download all tasks within a plan to a new Excel file.?Q: Is there any plans implementing any kind of security regarding a plan! For example, making a task read only to someone not assigned a task for example! (thread)A: Thanks for the question. We don't have any near-term plans to add additional permissions. So, you're saying you'd like to have permissions by task? Or by Plans? And how would you like to add/define these?Q: Can we get a standalone Planner App for Desktop? (thread)A: So, we paused work on a desktop app as other high priority user asks came up and users started using Planner in Teams more often. BUT if you haven't already, please for on this suggestion on our UserVoice site so that we can get this prioritized in the future! Here's the link.Q: The ability to get task dependencies on other tasks within the same plan and/or potentially other plans. (thread)A: Are there particular types of dependencies that you're looking for? specific relationships? Or are you just looking to understand that two tasks are associated with one another?Q1: Ideally, we would go with all the types of dependencies there can be (e.g. start to start, start to finish, finish to start, etc.) but I think to get started integrating the most common dependencies there is (finish to start) would be good to get us going with dependencies as well as the ability to show that in a Gantt chart view.Q2: I'd love to see some basic finish -> start dependencies...to show basics.? I know if I want full robustness, I should be using Project, but many lightweight projects need some basic dependency tracking.Q: Will there be future features added to integrate Microsoft Planner and Project to work better together?? Right now (from my understanding) you can link Plans to a Project task but that is all. (thread)A: Soon, you'll be able add your planner plans to your Project Roadmap! Check it out here. Q: One person can be part of several Planners, or a unit can have several Planners to manage their activities.Is there an option now or in the future to create a grouping lot of Planner based and some criteria?Or a kind of hierarchy that offer to management to have a concentrated view? (thread)A: This is an ask we hear from a lot of users! How would you anticipate users selecting plans to add to this "uber" plan? And once all of the plans are aggregated what would be the most effective way to organize these tasks to meet your scenarios? How would you show buckets across these plans? How concentrated do you think these reports could be?There is a new Roadmap tool as part of Project! this would allow you to see all the tasks for those plans. Check it out here!? Q: I am responsible for rolling out Planner and would like to ask by when is it planned to integrate Planner into the Security Center so to fulfill litigation requirements?Thanks a lot for date and any other helpful info towards that. (thread)A: We are looking into integration with Security and Compliance center in the coming fiscal year. We'll be able to share more about timing in the fall.Q: I would love to see a tab added that lists the full audit history of a plan.? Obvious inspiration would be Trello's Activity feed on the side bar.? This would help track who is assigning tasks, moving content around, etc. (thread)Q1: I've also noticed that in the requested features there is not an accurate reflection of how many users have requested this because there are many requests for it, just worded differently, and so it doesn't rank amongst the most asked for features. Lots of people clearly want this and for me (as a project manager) I really need to be able to see if someone deletes a card for example. It might have been by mistake!A: Thanks for the suggestion! Yes, we've been hearing this feedback more and more, and we'll be looking into this in the coming year.Q: When will Microsoft release functionality to add/connect an existing Plan into a newly created Microsoft Team? Currently, you cannot do this; rather, the team must be created before the Plan can be connected to the team.?(thread)A: Plans are always tied to a Group, so you can convert that Group to a Team and add the existing plan as a tab for that Team. However, if you've created a new Team, then there isn't a simple way today to bring a previous plan (from a different Group) into a new Group or Team. We're planning to add the ability to copy a plan from one Group or Team to a new Group or Team in the future, and this can help with migrating your plans. Stay tuned to our Planner UserVoice and Tech Community for updates.Q: I’m using Flow to create tasks! Will there be any way to assign tasks to any form of groups in the future? It will make it easier to create tasks more dynamically. (thread)A: Great to hear you're using the Planner Flow actions! Can you tell us a little more about the scenario? For example, is there something you can't accomplish by directly writing the tasks into specific plans?Q1: Instead of typing people in the flow it would be much more neat to assign a group which in the members can be added / removed. Q: I would like to see the ability to create reminders, besides the due date, so each individual assigned can get reminder to work on it before it is too late and close to the actual project due date. (thread)A: I love this idea; do you have any specifics on what kinds of reminders you'd like?Q1: Great you think this as well! I was thinking something similar to the To-Do app where I can set a reminder to work on a task at a preset recommended day (tomorrow, next week) but also set a custom time.It would be awesome if this would be integrated within the To-Do app as I can see this app more of the dashboard for all tasks (personal and team tasks). Q: Will @mentioning in Planner comments be implemented? If so, when?A: We definitely see being able to mention others in comments as an important scenario, and it's in our plans to add it sin the future. We're continually investigating options to bring this functionality to Planner, please stay tuned to our UserVoice for the latest updates.That’s a wrap!Thank you for joining for?this fun hour! We hope you'll continue to ask questions and share your feedback. See you next time!? ................
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