RESPONSIBILITIES OF PRAESIDIUM OFFICERS



Praesidium Visitation Form – Visitors FormPraesidium: _____________________________________________________________President: _________________________________ Phone #: _____________________Meeting Place: __________________________________________________________Meeting Day and Time: ___________________________________________________Visitors: ______________________________ and _____________________________Date: __________________________ Date of last visit: _________________________Visitors: please circle Yes or No for each question. Comment wherever appropriate. It may be necessary to ask the praesidium officers about some of the questions when you meet with them after the meeting.Meeting Time and PlaceCommentsYesNoIs the meeting place adequate?YesNoIs the altar kept neat?YesNoAre supplies available?YesNoWas the president’s worksheet prepared?The RosaryYesNoDid the meeting begin on time?YesNoDid members kneel for the rosary?YesNoDid each member use a rosary?YesNoDid each member pray the rosary reverently?The Spiritual ReadingYesNoWas the reading taken from the handbook?YesNoIf supplemented, were Legion-related books or articles used?YesNoWas the reading of a suitable length?The Handbook DiscussionYesNoWas a member assigned to lead the discussion?YesNoDid all members participate in the discussion?The MinutesYesNoAre the minutes written neatly in ink or typed?YesNoAre the minutes complete and written in full sentences?YesNoDid the reading of the minutes set a good tone for the meeting?The Roll CallYesNoAre the records complete and up-to-date?YesNoIs attendance at functions and Curia meetings included?YesNoDo members have legitimate excuses for missing a meeting?YesNoIf members miss a meeting, do they call the vice president?YesNoDo all members have punctual and regular attendance?The Treasurer’s ReportYesNoAre the records kept neatly in ink?YesNoIs a Senatus/Comitium/Curia donation given every month?YesNoIs the November Mass arranged?The Standing InstructionsYesNoAre the Standing Instructions read by the president the first meeting of the month?YesNoAre they explained to guests?The Active Recruiting ReportYesNoDoes every member make recruiting contacts regularly? What is the average number of recruiting contacts per week? ________.The ReportsYesNoAre the reports adequate and audible?YesNoDo members include the number of calls and contacts, time spent, and the names of the place and the partner in each report?YesNoIf two members worked together, do they divide the report to avoid repetition?YesNoWere comments made after each report, so that there were no interruptions?YesNoWere reports (and excuses) called for from the members who were unable to do their assignment?YesNoDid each member use a notebook?YesNoWere back reports given when a member missed a previous meeting?YesNoIs attention given to each report by all members?YesNoIs secrecy kept?The CatenaYesNoAre members reminded to recite the Catena daily?The AllocutioYesNoWas the allocutio given on a Legion topic?YesNoWas the allocutio a talk and not a reading?YesNoWas it given by the Spiritual Director, by the president, or a member designated by the president ____________________________?The AssignmentsYesNoWas specific work assigned by the president?YesNoIs substantial work being done?YesNoDo members make an effort to spiritualize the assignments?YesNoAre religious articles and prayer cards given out on assignments?Other BusinessYesNoAre reports of functions given?YesNoDo officers report on the meeting of the higher council each month?YesNoAre announcements made?OtherYesNoDo the members seem to understand the Legion system?YesNoDo members show concern for the praesidium?YesNoIs the president’s control of the meeting and the discipline at the meeting satisfactory?YesNoDo members show respect for each other?Other comments, observations, concerns: ................
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