Justice.gov.uk



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|PRISONERS’ PROPERTY |

|This instruction applies to: - |Reference: - |

|Prisons |PSI 12/2011 |

|Re-Issue Date |Effective Date |Expiry Date |

| |Implementation Date | |

|27 January 2020 – Revision |1 April 2011 |31 March 2016 |

|Issued on the authority of |NOMS Agency Board |

|For action by (Who is this |All staff responsible for the development and publication of policy and instructions (Double click in box, as |

|Instruction for) |appropriate) |

| |NOMS HQ |

| |Public Sector Prisons |

| |Contracted Prisons* |

| |Governors |

| |* If this box is marked, then in this document the term Governor also applies to Directors of Contracted Prisons|

|Instruction type |Service Specification Support |

|For information |All staff in prison establishments |

|Provide a summary of the policy |1st update 1 November 2013: This Instruction has been revised to incorporate the changes introduced in |

|aim and the reason for its |paragraphs 10.2 -10.5 of PSI 30/2013 Incentives and Earned Privileges. Changes have been made to the references |

|development / revision |for mandatory guidance in light of revisions to the IEP policy. Revisions have been made to the following: - |

| |Paragraphs 2.3, 2.62, 2.64, 2.69, and Annex A. |

| | |

| |2nd update 6 May 2015: Amendments have been made to reflect changes made to PSI 30/2013 (Incentives and Earned |

| |Privileges) on 30 January 2015. Paragraphs 2.3 and 2.62 have been amended to include that books must be |

| |selected by Governors/Directors of contracted out prisons for inclusion in local facilities lists. Paragraph |

| |2.64 has been amended to reflect that books are not included within the category of items which under that |

| |paragraph cannot be sent or brought into prisons. These amendments are to ensure that PSI 12/2011 is consistent|

| |with those changes already made to PSI 30/2013, and do not include any further changes to guidance. |

| | |

| |3rd Update 13 January 2020: Paragraph 2.3 has been updated to reflect the policy relating to authorised property|

| |appropriate to prisoners’ incentives level. Paragraph 2.44 has been revised to reflect the policy relating to |

| |volumetric control limits when transferring excess property. Paragraph 2.62 has been revised to reflect |

| |arrangements for permitted incentive levels and paragraph 2.64 to reflect the policy on handing and sending in |

| |books. These changes are consistent with the Incentives Policy Framework which cancels and replaces PSI 30/2013 |

| |Incentives and Earned Privileges and PSI 11/2011 Incentives and Earned Privileges on 13 January 2020 |

| |Contact details have also been updated. |

|Contact |NLT functional mailbox - nlt@.uk |

|Associated documents |Prisoner Property Services and Discharge Specifications found at: |

| | |

| |PSO 4600: Unconvicted, Unsentenced and Civil Prisoners |

| |PSO 2855: Prisoners with Disabilities |

| |PSI 19/2011: Searching of Prisoners’ Stored Property |

| |PSI 51/2011: Faith and Pastoral Care for Prisoners |

| |PSI 64/2011: Management of prisoners at risk of harm to self, to others and from others (Safer Custody) |

| |PSI 72/2011 : Discharge |

| |PSI 01/2012 : Manage Prisoner Finance |

| |PSI 02/2012: Prisoner Complaints |

| |PSI 23/2013: Prisoner Retail |

| |Incentives Policy Framework |

| |PSI 37/2013 – AI 15/2013: NOMS Finance Manual |

| |PSI 44/2014 - PI 61/2014 - AI 28/2014: The Data Protection Act 1998; The Freedom of Information Act 2000; |

| |Environmental Information Regulations 2004 |

|Replaces the following documents which are hereby cancelled: - PSO 1250: Prisoners’ Property |

|Audit/monitoring: - Deputy Directors of Custody, and Controllers will monitor compliance with the mandatory actions set out in this Instruction. |

|Introduces amendments to the following documents: None |

|Notes: All Mandatory Actions throughout this instruction are in italics and must be strictly adhered to. |

CONTENTS

Hold down “Ctrl” and click on section titles below to follow link.

|Section |Subject |Applies to |

|Section 1 |Executive Summary |All staff |

|Section 2 |Detail to support Prisoner Property Services Specification |All prisoner facing staff |

| |Output 1 | |

| |Authorised items | |

| |Money | |

| |Free Gifts | |

| |Property record cards | |

| |Permanent & temporary confiscation | |

| |Stored property | |

| |Deceased prisoners’ property | |

| |Output 2 | |

| |Searching stored property following transfer – High Security Estate only | |

| |Output 3 | |

| |Searching stored property following transfer – prisons outside the High Security Estate | |

| |Output 4 | |

| |Volumetric control | |

| |Transfers & discharge | |

| |Output 5 | |

| |Assessing the value of property | |

| |Output 6 | |

| |Valuable property | |

| |Output 7 | |

| |Incentives policy considerations | |

| |Output 8 | |

| |Property received via post or courier | |

| |Output 9 | |

| |Property received via visits – unconvicted prisoners | |

| |Output 10 | |

| |Property sent out via visits – | |

| |convicted prisoners | |

| |Output 11 | |

| |Property received via visits – | |

| |convicted prisoners | |

| |Output 12 | |

| |Mail order | |

| |Output 13 | |

| |Exchange of stored property | |

| |Output 14 | |

| |Disposal of unclaimed property | |

| |Output 15 | |

| |Accommodation clearance | |

| |Complaints & compensation claims | |

|Annex A |Volumetric control exemptions |All prisoner facing staff |

|Annex B |Procedures for sending property to NDC Branston |All prisoner facing staff |

|Annex C |Sample disclaimer declaration and disclaimer form |All prisoner facing staff |

|Annex D |Copies of property cards |All prisoner facing staff |

|Annex E |Correct procedures to follow for property found in a prisoner’s possession which is not recorded |All prisoner facing staff |

Section 1 Executive Summary

Background

1.1 This Instruction supports the Prisoner Property Services Specification and outlines the procedures for the searching, recording and allocation (or storage) of prisoners’ property, including valuable property. It also covers property (including valuable property) that is received into or needs to be sent out of an establishment and property-related requirements that arise in connection with living accommodation clearance. This Instruction only supplies limited guidance regarding the handling of prisoners’ property who are being discharged to court as such matters are covered by the Discharge Specification and related PSI (PSI 72/2011 refers).

Desired Outcomes

1.2 Prisoners’ property is managed efficiently, effectively and with care.

1.3 Prisoners are able to lead as normal and individual an existence as possible within the constraints of the prison environment.

1.4 Staff and prisoners are aware of and comply with the rules on what property, including valuable property can be held in possession or storage.

1.5 In-possession property, including valuable property, complies with volumetric control guidance and is consistent with the IPF .

1.6 Prisoners’ property is checked, recorded, stored, sent out or issued correctly.

1.7 Such limitations and restrictions on the property held in prisoners’ possession are operated as are necessary to maintain good order, discipline, security and safety of those identified at-risk of suicide and self-harm.

1.8 Governors consider the extent to which they should introduce management checks to monitor compliance with the mandatory actions contained in this Instruction.

Application

1.9 All outputs contained within this Instruction apply to both unconvicted and convicted prisoners unless otherwise stated.

1.10 Governors must ensure that all relevant staff are familiar with the procedures for the management and control of prisoners’ personal property.

Mandatory Actions

1.11 Governors must ensure that the handling, searching, allocation or storage, monitoring and recording of prisoners’ property is undertaken in accordance with this Instruction and the Prisoner Property Services Specification.

Resource Impact

1.12 This Instruction is broadly similar to previous policy guidance. However, there are a few changes which have impacted on the way we must handle prisoners’ property. In light of a High Court ruling of 3 April 2009 (in the case of Coleman), Governors do not have a general power to permanently confiscate / destroy a prisoner's property (paragraph 2.16 refers). Also the National Distribution Centre (NDC) at Branston is close to capacity making the storage of excess property an unwanted burden on local resources (paragraph 2.20 refers). Furthermore, changes to prison property allowances and the route of entry of such items were introduced in the revised IEP policy (PSI 30/2013 cancelled and replaced by the IPF on 13 January 2020. ). There must be a realistic assessment of the resource impact if establishments are not fully enforcing existing procedures and therefore need to amend local strategies and procedures to maximise compliance.

Contacts

1.13 For further information about this PSI contact:

Equality, Rights and Decency Group:

ERDGPolicyTeam@noms..uk

6 May update approved for publication by Phil Copple, Director of Public Sector Prisons, NOMS

(Approved for Publication)

Digby Griffith

Director of National Operational Services, NOMS

Section 2

SERVICE ELEMENT: SEARCH, RECORD, ALLOCATE OR STORE PROPERTY

Output 1: Prisoners and staff are aware of and comply with what property can be held in possession or storage.

Authorised items

2.1 Prisoners are allowed to have sufficient property in possession to lead as normal and individual an existence as possible within the constraints of the prison environment.

2.2 All property accompanying prisoners entering a prison, whether they are entirely new to custody or transferred from another establishment or other Criminal Justice agency must be searched in accordance with the National Security Framework (NSF Function 3) and the Local Searching Strategy. All items of property must be recorded or updated on the appropriate property record card.

2.3 Prisoners may retain ‘in possession’ authorised property appropriate to their Incentives Level under the locally operating Incentives Scheme, subject to the limitations of the prison’s facility list and volumetric control. All prisoners, irrespective of Incentives Level, must have access to the items listed under part 1 of the National Facilities List set out in Annex C of the IPF, where requested. All items are subject to volumetric control in accordance with this PSI. Prisoners on Basic level must be restricted to items on part 1 of the list.

Governors can choose additional items from part 2 of the list to add to their local facilities list for Standard and Enhanced levels, and any additional levels above Enhanced. It is for Governors locally to determine what incentive level prisoners must be on to have access to these items. Where Governors wish to, they may add to the list at Annex C of the IPF. To do this they must raise this with their Prison Group Director who will provide a single point of contact to discuss with the Operational Policy Team at the Ministry of Justice. This ensures that, where changes are agreed, the National Facilities List is updated accordingly.

2.4 It is best practice for a prison’s local facility/in possession list to be displayed in the Reception area and on wings and to be available in a variety of languages appropriate to the establishment’s population. Governors should also make suitable provision for prisoners who may be unable to read the list due to visual impairment, learning difficulties, or any other disability.

2.5 Prisoners who have been recalled into custody should be made aware that the parameters set out in paragraph 2.3 also apply to them.

2.6 As a result of their special status, unconvicted prisoners have a number of special rights and privileges (details of which are set out in PSO 4600 Annex B). Governors may not prevent unconvicted prisoners from having supplied to them at their own expense and for retention in possession books, newspapers, writing materials and other means of occupation, except any that appear objectionable to the IMB or, pending consideration by them, to the Governor (Prison Rule 43(1) refers). Unconvicted prisoners are also entitled to wear clothing of their own so far as it is suitable, tidy and clean, and shall be permitted to arrange for the supply to them from outside prison of sufficient clean clothing. It may therefore be reasonable to refuse to deliver additional clothing to an unconvicted prisoner if this results in other suitable clothing being placed in storage as this may indicate that the additional clothing is over and above what is “sufficient”.

2.7 Prisoners must be allowed to have in possession, or have access to such artefacts and texts as are required by their religion. Details of these are set out in PSI 51/2011; Faith and Pastoral Care for Prisoners. Prisoners may have additional religious artefacts or texts not detailed in this Order if they are not deemed by the Governor, relevant Chaplain or Minister to be a threat to security or good order. Governors have the discretion not to allow an artefact in possession if it constitutes a risk to health, safety, good order and discipline. On occasions Chaplaincy will loan prisoners religious items and books which should be recorded on a prisoners’ property card and marked/stamped to reflect they are items on loan and not part of a prisoners’ personal property. Religious books and artefacts should always be treated with appropriate care and respect.

2.8 Disabled prisoners must be allowed to have disability aids in possession, or have access to them subject to security checks. If there are concerns that a specific aid may be a security risk, a risk assessment must be carried out and a suitable alternative provided. Further details are set out in PSO 2855.

2.9 Prisoners must not be allowed to transfer ‘in possession property’ to the ownership of other prisoners, unless the Governor is satisfied that such transfers are voluntary and for acceptable reasons (e.g., not the result of bullying or taxing, or in exchange for illicit items), and that they will not undermine the incentives scheme or good order or discipline. Authorised transfers of property must be recorded on all the appropriate property record cards.

Money

2.10 Prisoners must not be allowed to retain cash whilst in prison. Prison Rule 43(3) requires that, any money which a prisoner has in his or her possession on arrival at the prison, or which is later handed in, must be paid into an account credited to the prisoner but under the Governor’s control. The amount taken must be recorded and the prisoner asked to confirm in writing that the record is correct. PSI 01/2012 sets out the required actions relating to prisoners’ financial affairs.

2.11 Foreign currency brought in at reception must be treated as valuable property. Foreign currency must be dealt with in accordance with the NOMS Finance Manual PSI 37/2013 – AI 15/2013.

Free gifts

2.12 Prisoners must be informed that any free promotional items which are enclosed with any purchase will be assessed by the prison for suitability. Any articles which are considered a risk to good order discipline, security and safety and/or exceed volumetric control limits will not be permitted and will be removed before the purchase is passed to the prisoner. Prisoners placing an order for any article will be deemed to have accepted this condition. If a prisoner is aware of a particular promotion and this is a key factor in placing the order, then it is recommended that the prisoner seeks confirmation of whether they will be permitted the promotional item before ordering

Property record cards

2.13 Prison Rule 43(2) requires that anything other than cash, which a prisoner has at a prison and which he is not allowed to retain for his own use must be taken into the Governor’s custody. An inventory of a prisoner’s property must be kept, which the prisoner must be required to sign, after having a proper opportunity to see that it is correct. It is therefore a statutory requirement to keep clear and accurate documentation so as to enable the proper recording of all prisoners’ property transactions. It is imperative that all entries are comprehensive and legible and that when a transaction affects a number of items on a property card the outcome is clearly recorded individually against every item. This discipline is important and will aid in the response to compensation claims and will also provide an effective audit trail for staff and management. It is considered good practice for Governors to undertake regular management checks to ensure that prisoners’ property cards are being accurately completed and, where necessary amended, and that they accord with the prisoners’ property.

2.14 All prisoners’ property, save for consumables/disposable items, must be recorded on one or more of the following cards, as appropriate:

• Prisoner’s Property Record (F2056A)

• In Possession Property – Clothing Only (includes footwear) (F2056B)

• Stored Property (F2056C)

• In Possession Property (F2056D)

• Property Record for Transfer / Temporary Release (F2056E)

All new prisoners must also have a property box number allocated to them on the PNOMIS system before they leave reception.

2.15 Property records (including old completed cards) must be retained in the prisoner’s core record, so that an audit trail is available in the event of any claim for loss or damage to property, and in accordance with PSI 44/2014 - PI 61/2014 - AI 28/2014 (Data Protection). Maintaining clear and detailed records helps to ensure that future claims are dealt with expeditiously, and reduce the drain on establishments’ budgets. A list of all relevant property cards can be found at Annex D.

Permanent and temporary confiscation or withholding of unauthorised items and offensive displays

2.16 In the case of Coleman the Administrative Court ruled that a prisoner may be temporarily deprived of their possessions but that there is no power to permanently deprive him/her of ownership. As a result any items confiscated by the Governor under rule 43 (5) of the Prison Rules must, save for any that meet the criteria outlined below, be handed back upon the prisoner’s permanent release. Governors may however continue to temporarily confiscate any item found in the possession of a prisoner not authorised to have it, or any item which, although legitimately held, appears to be being misused for a purpose that threatens good order or discipline, or security. Prisoners must be told the reasons for the temporary confiscation of their property.

2.17 The Governor must decide what to do with any item of property which has been temporarily confiscated e.g. to authorise the item to be held in possession, to arrange for it be handed out, or to store it until the prisoner is released. In cases where:

• possession of the item would itself give rise to a criminal offence (for example, holding controlled drugs and items that can be linked to the trafficking and or misuse of drugs); or

• the item is inherently dangerous (such as a primed explosive device, for example), and could not, therefore be safely stored; or

• the storage of the item would present a proven health hazard

the Governor is authorised to permanently confiscate the item and to subsequently arrange for its safe and proper destruction. In these instances where appropriate the relevant property card needs to be updated accordingly.

2.18 In order to ensure consistency and a unified approach, Governors must ensure that the procedures outlined at Annex E are followed in respect of property found in a prisoner’s possession for which details do not exist on his or her property card.

2.19 The Governor must temporarily confiscate any newspaper, periodical or magazine or any particular issue, or any book, if he or she considers that the content presents a threat to good order or discipline or to the interests of prison or national security, or that possession or the material is likely to have an adverse effect on the prisoner’s physical or mental condition (see PSI 64/2011 Management of prisoners at risk of harm to self, to others and from others (Safer Custody).on the removal of items in possession from at-risk prisoners). The Governor must also impose restrictions on the display of material which he or she considers to be likely to cause offence by reason of its indecent or violent content, or to be inconsistent with our commitments to eliminate discrimination and harassment and to promote equality, taking account of local circumstances. Any items so confiscated will be placed in storage for a prisoner until release or alternatively the prisoner may be encouraged to have the items sent or handed out to a relative or friend where this facility is available. The reasons for the confiscation and the fact that the prisoner has been informed must be recorded on the prisoner’s F2052A or F2052B.

Stored property

2.20 The storage of prisoners’ excess property, either locally or centrally, is in principle an exceptional or temporary measure. Prisoners’ property which is not held ‘in-possession’, handed out or stored locally will be stored at the National Distribution Centre (NDC) Branston. Governors must ensure that a detailed record is kept of all property either held locally or sent to the NDC Branston.

2.21 Governors must consider the merits of any prisoner’s request for excess property to be held in storage, and must require an explanation from the prisoner of the reasons why the property cannot be handed out or otherwise disposed of. If storage is authorised by the Governor then a decision will be taken whether the property is stored locally or centrally at the NDC Branston. However, excess property of prisoners with less than six months remaining before discharge, and those held solely under immigration powers while awaiting a decision on deportation or removal, must be held locally rather than in the central store.

2.22 Items which should be held locally include excess property which is to be handed out or which is awaiting disposal or transfer to the NDC Branston, and items which have been removed from in-possession for security or control reasons. Any discharge clothing belonging to a prisoner must be stored locally. Prisoners will not normally have access to locally stored property, but the property may be returned to them (subject to security and control considerations) if space becomes available within their volumetric capacity and it is compliant with their incentive level and local facility list.

2.23 If a prisoner whose excess property has been held locally is transferred, and it is not possible to transfer the excess property with him/her (or soon after), it may be sent to NDC Branston. Other than in exceptional circumstances, or when they are about to be released prisoners will not be allowed access to items held at NDC Branston within 12 months of the property being put into storage, and then only if the prisoner has capacity within the volumetric control limits or the items are to be handed or sent out. The NDC Branston does not offer a forwarding service for property.

2.24 Property sent to the NDC Branston is held there on behalf of the Governor of the prisoner’s current establishment, and remains in that Governor’s custody. If the prisoner is transferred, custody of the property moves to the Governor of the new prison. Staff at Branston will not open property sent there for storage, and investigation of any complaints relating to loss or damage to property subsequently returned to prisoners from Branston, and any compensation claims, will be the responsibility of the establishment recalling the property.

2.25 The following procedures should be followed for excess property which cannot be handed or sent out and which is to be stored at the NDC Branston:

• Property should be bagged sealed and packed into the storage volumetric boxes item 1626 which have a weight limit of 15kg;

• The correct seals which have a 7 digit serial number (excluding the establishment code) are used in order to be compatible with the NDC Branston warehouse management system on the appropriate box or outsized bagged item;

• Outsize items should be packaged wrapped, sealed and clearly labelled, and recorded;

• Details of the items contained in each storage box and their outer seal numbers, and the owner’s name and prison number, must be recorded on the property record cards. Seal numbers must also be fully recorded on property cards;

• Where property left by prisoners who are deceased or who have escaped or absconded is being sent for storage, the disposal date should also be given in accordance with Prison Rule 43(4);

• Only freshly laundered clothing may be put into long-term storage and no items subject to chemical degradation or bacteriological growth may be included.

Further guidance on the process to follow for sealing property and sending it to the NDC Branston is attached at Annex B of this Instruction.

2.26 When property is ready for collection, establishments should notify the NDC Branston of the number of boxes or outsize items, and agree a collection date. The NDC Branston will issue a Sales Order Collection (SOC) number, when they are to collect items from an establishment using NDC transport, or an Advance Shipping Notice (ASN) number, when the items are to be delivered to the NDC by the establishment’s own transport.

2.27 When a prisoner is due to be discharged within 28 days, or if the storage box is required for another reason (e.g. the prisoner now has volumetric control space available to hold stored items in possession, or wishes to hand property out), the establishment will notify the Logistics Office, NDC Branston, using form S&T 445. For prisoners who are due to be released, the date by when the property is required must be specified. If urgent delivery is required (e.g. because the prisoner is about to be deported), the establishment must contact the Logistics Office Team to arrange delivery on time, using carriers where necessary.

2.28 Property belonging to a prisoner who has been discharged will only be sent to his/her last establishment for collection, and will not be delivered directly from the NDC Branston to any private address. All requests for the retrieval of property from the NDC must come from an establishment and the NDC will not act on requests from prisoners, their families, legal representatives, or others, which may be contrary to the Governor’s wishes.

2.29 Property which has been stored locally for a period of 28 days after a prisoner has escaped or absconded and not returned to custody may be sent to the NDC for long term storage. Prisoners must be aware that NDC staff will dispose of any unclaimed stored property 12 months after an escape, abscond or death, in accordance with Prison Rule 43(4) / YOI Rule 48(3).

Deceased prisoners’ property

2.30 Once authorisation has been granted by the police or coroner, all property belonging to a deceased prisoner, including any valuables and monies, and any property held at the NDC Branston, should be handed over to the prisoner’s executor or next of kin. The property should be packed neatly in a suitable bag and handed over with care and sensitivity in accordance with Chapter 13 of PSI 64/2011. A record of all the items handed over must be kept and a signed receipt obtained.

2.31 If it is not clear who is entitled to the deceased prisoner’s property, i.e. no executor comes forward or no next of kin can be identified, the matter should be referred to the coroner who may be able to help determine the correct person to receive the property. Staff should always be sensitive towards prisoners’ families who may have little or no knowledge or experience of the legal requirements relating to a deceased person’s property. Advice can also be sought from Equality, Rights and Decency Group.

2.32 If a deceased prisoner’s property remains unclaimed, i.e. the next of kin can not be identified, or they fail to retrieve the property, it must be kept for a period of 12 months after the death. Governors may send the property to the NDC Branston for storage. If the property, including any valuables/monies, has not been claimed after 12 months, it may be destroyed or sold, with the net proceeds of any sale being paid to NACRO.

SERVICE ELEMENT: SEARCH, RECORD, ALLOCATE OR STORE PROPERTY

Output 2: All stored property is searched on receipt following a prisoner’s transfer

2.33 This output applies to the High Security Estate only. Property must be searched in accordance with the National Security Framework. (PSI 19/2011 refers).

SERVICE ELEMENT: SEARCH, RECORD, ALLOCATE OR STORE VALUABLE PROPERTY

Output 3: The need to routinely search stored property following a prisoner’s transfer is risk assessed. Where required, stored property is searched on receipt.

2.34 This output applies to prisons outside the High Security Estate. Sealed property will only be searched where a risk assessment indicates it is necessary to do so. Where the bags or seals are opened or damaged, those bags must be searched and resealed as in paragraph 2.42. Any property being issued to the prisoner must, of course, be searched .

SERVICE ELEMENT: SEARCH, RECORD, ALLOCATE OR STORE VALUABLE PROPERTY

Output 4: In-possession property complies with volumetric control guidance and is consistent with the Incentives Policy Framework

Volumetric control

2.35 Compliance with volumetric control levels is a key feature of the Prisoner Property Services Specification and must be adhered to.

2.36 The aim of volumetric control is to make the best use of the limited space available, control the amount of property a prisoner may have in possession, aid effective searching, and comply with a prisoner’s entitlement under the local incentives scheme. Volumetric control is applicable to all establishments regardless of the category or status of the prisoners held there. Governors must ensure that the volume of property held is regularly checked and does not become excessive.

2.37 Property held in possession by any prisoner must be limited to that which fits into two standard size volumetric control boxes and an ‘outsize item’ unless the Governor agrees, exceptionally, to a prisoner holding property in excess of that limit or it is an item which is exempt from volumetric restrictions (Annex A refers). Governors have the discretion to decide whether or not the circumstances of a particular prisoner’s case justify an exception being made for a specific item, for example items of outsize medical equipment may have to be permitted as additional outsize items.

2.38 Education materials, food, consumables, cooking utensils and cell hobbies items are not exempt if held in possession but Governors have the discretion to make arrangements to have such items held in Education departments or on wings in communal freezers or kitchens if they feel it is reasonable. Any items held in a different location must be included in the local searching strategy.

2.39 On occasion, prisoners will arrive on transfer from another establishment with items such as a large stereo which is not permitted in the receiving establishment’s facility list but was permitted at the previous establishment. Governors must consider these items on a case by case basis. Unless the item/s is considered a risk to good order, discipline, security, safety and/or exceed volumetric control limits the prisoner should normally be allowed to retain it in possession. However, the fact that an item was allowed on this basis does not give the prisoner any right to replace it “like for like”. Any replacement must comply with the local facility list.

 

2.40 When the amount of in-possession property held by a prisoner exceeds the volume that can fit into the two standard boxes, and is not included among the exempted items listed in (Annex A), the prisoner must be encouraged to hand or send the excess items out to a visitor, friend or relative, in prisons which allow such arrangements. Any excess property still remaining may be placed in storage but this should be the exception rather than accepted practice. All actions must be recorded on the appropriate property card.

2.41 If a convicted prisoner needs to place property in storage in order to keep their in-possession property within volumetric control limits but continues to have property sent in Prison Rule 44(4) gives Governors the discretion as to whether articles sent in by post or courier (e.g. mail order) shall be given to the prisoner, placed in storage or returned to the sender. If the sender is unknown and the prisoner does not want to keep the property, then rule 44(4) enables it to be sold or otherwise disposed of and the proceeds paid to NACRO. While Governors have discretion to limit the storage of the amount of property received in this way, the normal position should be to alert prisoners of the restrictions (i.e. before any catalogue order is placed) and therefore save on resources and storage, return and postage costs.

Transfers and discharge

2.42 All property bags into which property has been placed for transfer or storage must be sealed with a security seal unique to the establishment and bearing a unique number, which must be recorded on the appropriate property card. The prisoner must be asked to sign the card to confirm that the record is correct and the bags have been properly sealed. Whenever a bag is opened or a seal becomes damaged, a new seal must be attached and its number recorded, ideally in the prisoner’s presence. The prisoner must be asked to confirm in writing that a new seal has been applied. If a prisoner refuses to sign the property card this fact, and the reason, if known, must be recorded.

2.43 When transferred from another establishment, on arrival, all property bag seals must be checked against the Person Escort Record (PER). Outside the High Security estate, it is no longer mandatory to search stored property which remains sealed and is going into store at the new prison. Sealed property will only be searched where a risk assessment indicates it is necessary to do so. Where the bags or seals are opened or damaged, those bags must be searched and resealed as in the preceding paragraph. Any property being issued to the prisoner must, of course, be searched. High Security prisons will continue to open and search all stored property accompanying a prisoner.

2.44 As set out in the IPF, on transfer prisons can only send property on the escort vehicles up to the volumetric control limits as well as items exempt from volumetric control. It is the prison’s responsibility to arrange onward transfer of any excess property as soon as possible.

2.45 With the exception of some brief temporary absences, for example to attend hospital appointments or funerals, all prisoners’ in possession property, valuables and locally stored property will accompany them subject to volumetric control levels when they are discharged if they are not expected to return, including court appearances. (PSI 72/2011 refers)

2.46 Where a foreign national prisoner is approaching his/her Early Removal Date, and UKBA have not indicated that they have no further interest in him/her, consideration should be given to retrieving any property stored at Branston. This will enable property to be available at the prison should the prisoner be removed by UKBA at short notice, and will give the prisoner time to dispose of any excess property. Prisoners should be advised of the 20k luggage limit applied by airlines.

2.47 Any excess property (i.e. that which cannot fit into two standard size volumetric control boxes) should (as appropriate) either be:

* kept at the prison pending the prisoner’s return (e.g. if he/she is expected to return from court the same day); or

* In the event that the prisoner is not discharged from court and is returned from court to a different prison, forwarded to the prisoner’s receiving establishment; or

* If the prisoner has been discharged from court, retained at the sending establishment for a period of 12 months, unless claimed earlier by the prisoner. If the prisoner has not returned to reclaim his/her property within the 12-month period, the property may be sold (the net proceeds of any sale must be paid to the NACRO, in accordance with Rule 43 of the Prison Rules 1999) or otherwise disposed of.

2.48 When a prisoner is being released at the end of their custodial term they must be asked to sign a disclaimer form to confirm that they are aware that any property which is left behind will be kept only for a period of 12 months before being disposed of or sold with the proceeds of any sale being paid to NACRO. The form also provides prisoners with an opportunity to state whether they wish for item(s) of their property which they no longer require, to be sold or destroyed. The form serves as documentary evidence should a prisoner make a subsequent claim in respect of lost or damaged property, where they had previously given permission for the item(s) of property to be destroyed. The form must be kept with the prisoner’s property card. A sample form is at Annex C which may be used for this purpose.

2.49 All property accompanying prisoners leaving the prison for any reason must be checked against the property record cards. A record must be made of any disagreement about the property due to be returned, or any lost or damaged items. See Annex E for the correct procedures to follow in respect of property found in a prisoner’s possession for which details do not exist on his or her property card.

2.50 Before returning house keys to a prisoner, reception staff must be satisfied that it is appropriate to do so; for example, is the prisoner still the owner/tenant of the property or does he/she present a risk to the safety of other occupants?

2.51 The prisoner must be issued with a plain nylon discharge bag (items 2103/2105 available from Branston) to carry his/her property, and must not be discharged with property in a storage bag bearing the Prison Service logo.

2.52 Property belonging to foreign national prisoners should be dealt with under the normal discharge procedures. However, if the prisoner is being removed under the Early Removal Scheme or as normal at the end of the custodial term or after a period of immigration detention, he or she should be made aware that airlines operate a restriction on luggage of 20kg.

SERVICE ELEMENT: SEARCH, RECORD, ALLOCATE OR STORE VALUABLE PROPERTY

Output 5: A system is in place to distinguish between valuable and non-valuable property.

2.53 Any piece of property which has a possible monetary value or where there is any doubt as to the possible monetary value but a prisoner has stated that it has particular sentimental value, it is always better for staff to err on the side of caution and treat the item as valuable property. It is for Governors to determine how best to store valuable property so as to ensure its safe and efficient storage.

SERVICE ELEMENT: SEARCH, RECORD, ALLOCATE OR STORE VALUABLE PROPERTY

Output 6: Prisoners and staff are aware of and comply with what valuable property can be held in possession or storage

Valuable property

2.54 Any item identified as valuable is recorded and stored as valuable property. Where there is any doubt as to the possible monetary value of a piece of property but a prisoner has stated that it has particular sentimental value, it is always better for staff to err on the side of caution and treat the item as valuable property. This is why even a comparatively cheap piece of jewellery may be classed as being too valuable to retain in possession.

2.55 All valuable property must be described as seen, and not in accordance with statements made by the prisoner which cannot be verified. All pieces of jewellery must be recorded as yellow or white metal rather than gold or silver. While other types of valuable property can be valued more easily by comparing current retail prices, the valuation of jewellery items is a specialised area.

2.56 Any house key/s which a prisoner has in his or her possession on arrival at the prison should be recorded and stored as valuable property. The following information should be obtained and recorded if possible; is the prisoner the tenant or owner; who is the landlord/mortgage company; is anyone else currently living in the property; and contact details of all interested parties. The key/s only remain the property of the prisoner whilst they have a proprietary interest (i.e. he/she remains a tenant or owner). Once the property rights have been extinguished, the right to return the key/s is either extinguished or transferred to the new owner/tenant, paragraph 2.50 gives further guidance on the correct procedures to follow when returning house keys to prisoners on discharge.

2.57 All prisoners’ passports should be stored as valuable property unless they belong to a foreign national prisoner. Passports or other forms of identification belonging to foreign national prisoners who have been served with a notice of intention to deport should be forwarded to the UK Borders Agency (UKBA). It is important to remember that the documents do not belong to the prisoner, rather his/her Government.

2.58 Any money which a prisoner has in his or her possession on arrival at the prison, or which is handed in subsequently must be paid into an account credited to the prisoner but under the Governor’s control. The amount taken must be recorded and the prisoner asked to confirm in writing that the record is correct. This is in compliance with Prison Rule 43(3).

2.59 All valuable property must be placed in a sealed bag (or bags) and the corresponding seal number(s) recorded on the prisoners’ property record cards F2056A and F2056C. The prisoner must then be asked to sign the forms to confirm that the records are correct.

2.60 Every effort must be made to encourage prisoners to hand or send out items of valuable property at the earliest opportunity and systems should be in place to facilitate this.

2.61 With the exception of some brief temporary absences, for example to attend hospital appointments or funerals, all prisoners' in possession property, valuable and locally stored property will accompany them subject to volumetric control levels when they are discharged, including court appearances.

SERVICE ELEMENT: SEARCH, RECORD, ALLOCATE OR STORE VALUABLE PROPERTY

Output 7: In-possession valuable property is consistent with the Incentives Policy Framework (IPF)

2.62 Under the terms of the IPF, Governors must include at least three incentive levels in their local policy, namely Basic, Standard and Enhanced. Governors may create additional levels above Enhanced.

Although there are certain key earnable incentives that, if available, must be included in every scheme, prisons are encouraged to develop their own arrangements to reflect privileges which may be available locally and the particular characteristics of their prisoner population. However, items that prisoners are permitted to hold in possession must be selected from the NFL in the IPF.

2.63 Governors have the discretion to prohibit certain items of property if they feel they undermine their incentives Scheme or have security implications. Prisoners will not be allowed to retain in their possession items of property which are considered a risk to health, safety, security or the good order or discipline of the prison.

SERVICE ELEMENT: PROPERTY IN/OUT

Output 8: Prisoners are allowed to receive and/or exchange property through the post or courier

2.64 Governors must allow books to be handed and sent in as long as they meet with the standards laid out in Section 11 of the Public Protection Manual, and there are procedures in place to check the books for illicit enclosures. Books can also be ordered from approved retailers. Annex F of the IPF provides further guidance and a list of approved retailers.

To ensure that the incentives scheme is not undermined, and to control the amount of property in the prison estate, the general presumption will be that items for prisoners other than books will not be handed in or sent in by their friends or families unless there are exceptional circumstances. Governors have discretion to determine what constitutes exceptional circumstances; this could include for example disability/health aids or an artefact for religious observance, stamped-addressed envelopes so as to facilitate a prisoner’s ability to communicate or where there is a need to replace clothing due to restricted access to laundry facilities.

In addition, Governors have discretion to allow a one-off parcel of clothing to be sent in following conviction.

Families and friends can send or hand in books to prisoners irrespective of whether or not there are exceptional circumstances. Visitors are not allowed to hand books directly to prisoners; they will need to be left with staff to process.

2.65 Prison Rule 44(4) which applies to convicted prisoners only, gives Governors the discretion as to whether articles sent in by post courier or the PRS shall be given to convicted prisoners for retention in-possession, placed in storage or returned to the sender. If the sender is unknown and the prisoner does not want to keep the property, then rule 44(4) enables it to be sold or otherwise disposed of and the proceeds paid to NACRO.

2.66 In exercising this discretion Governors should consider the amount of property a convicted prisoner already has in storage. It may be a requirement to return property to the sender if the items would otherwise result in the convicted prisoner adding to an already excessive amount of stored property – for example, if the prisoner needs to place items in store in order to keep their in possession property within volumetric control limits. It would also be good practice to monitor orders placed by convicted prisoners through the Prison Shop or retail outlets in conjunction with individual in possession property levels therefore enabling restrictions to be enforced before orders are submitted.

SERVICE ELEMENT: PROPERTY IN/OUT

Output 9: Prisoners are allowed to receive and/or exchange property through social visits

2.67 Unconvicted prisoners must be allowed to receive and/or exchange property through social visits. Prison Rule 23 provides for unconvicted prisoners to have sufficient clean clothing sent in to them from outside the prison (whether through visits, by post or other means). However, in accordance with volumetric control limits and the need to reduce the amount of excess property within the system it may be reasonable to refuse to deliver to an unconvicted prisoner additional clothing if this results in other suitable clothing being placed in storage as this may indicate that the additional clothing is over and above what is “sufficient”. See also paragraph 2.6 of this Instruction which gives further guidance on the additional privileges afforded to unconvicted prisoners.

SERVICE ELEMENT: PROPERTY IN/OUT

Output 10: Convicted prisoners are allowed to send property out through social visits

2.68 Convicted prisoners must be allowed to ‘hand out’ property through social visits. Governors should make every effort to encourage prisoners to reduce levels of property held locally and/or nationally due to the space constraints currently faced locally by many establishments and nationally by NDC Branston.

SERVICE ELEMENT: PROPERTY IN/OUT

Output 11: Convicted prisoners are allowed to receive property through social visits at the Governor’s discretion

2.69 Governors have discretion to allow a one-off parcel of clothing to be handed in or sent in following conviction.. To ensure that the incentives scheme is not undermined the general presumption will be that items for prisoners will not be handed in by their friends or families unless there are exceptional circumstances. Governors have discretion to determine what constitutes exceptional circumstances; this could include for example disability/health aids or an artefact for religious observance or where there is a need to replace clothing due to restricted access to laundry facilities. In determining whether other exceptions are justified Governors should consider the impact on their incentives scheme, the potential risk to security associated with smuggling contraband and whether they have sufficient resources to examine and search the incoming property. In addition, Governors have discretion to allow a one-off parcel of clothing to be handed in following conviction.

SERVICE ELEMENT: PROPERTY IN/OUT

Output 12: Prisoners are allowed to receive and/or exchange property through external purchase

Mail order

2.70 Prisoners may be permitted to order items through mail order from the agreed contractor and catalogue suppliers in compliance with regulations detailed in PSI 23/2013 paragraph 7.1 provided they are within the volumetric control limits, the item is appropriate to their incentives level, is consistent with the local facilities list and does not compromise the good order or discipline of the establishment..

SERVICE ELEMENT: PROPERTY IN/OUT

Output 13: Prisoners are allowed to exchange property which is stored locally and/or nationally

2.71 Property stored locally and/or nationally should be kept to a minimum and every effort should be made to encourage prisoners to hand out/dispose of personal property and systems should be in place to facilitate this.

2.72 All prisoners should be given the opportunity to weed their stored property, subject to the existing rules on frequency of access to stored property held at NDC Branston (paragraph 2.23 refers). It would be good practice for example to do so when a prisoner is downgraded, thus decreasing the amount of property a prisoner will have on final release and easing the burden on storage space.

SERVICE ELEMENT: PROPERTY IN/OUT

Output 14: Prisoners and staff are aware of and comply with the disposal arrangements for unclaimed property

Disposal of unclaimed property

2.73 Any unclaimed property belonging to prisoners who are no longer in custody must be held for a period of 12 months after their permanent release, abscond, escape or death in compliance with Prison Rule 43(4) and YOI Rule 48(3), unless claimed earlier by the prisoner or the continued storage of the item would present a proven health hazard.

2.74 All property, including valuables, belonging to a prisoner who dies in custody with no identifiable next of kin must be kept for a period of 12 months after the death. During this time staff should take reasonable steps to try and trace any next of kin.

2.75 Establishments must ensure that all prisoners sign a disclaimer form prior to release to confirm that they have been informed of the time restraints and understand the implications should they fail to recover their property within the allotted timeframe. The original form must be attached to the prisoners’ property record for possible audit examination. A suggested disclaimer form can be found at Annex C.

2.76 Property found within the confines of a prison for whom there is no identifiable owner must be placed in local storage for a period of one year in accordance with Prison Rule 43(4). If no claim of ownership is made within that period, the item may be destroyed or sold with the net proceeds of any sale being paid to NACRO.

SERVICE ELEMENT: LIVING ACCOMMODATION CLEARANCE

Output 15: Prisoners and staff are aware of and comply with the arrangements when a prisoner has vacated living accommodation

Accommodation Clearance

2.77 Accommodation clearance may take place when a prisoner has died, escaped, absconded, failed to return from release on temporary licence, been segregated, or relocated within the establishment at short notice or been transferred to hospital. There may also be occasions where property has been left by prisoners who have been transferred to other establishments.

2.78 Vacated living accommodation and any property within must be secured and checked as soon as possible. Governors must ensure that two members of staff are present at all such clearances, and arrange for all in-possession property left by the prisoner to be recorded on a Cell Clearance Certificate, which will be kept with the relevant property record cards. If the accommodation was shared the remaining prisoner must normally be present to identify his/her property. It is good practice for the certificate and property cards to be completed or updated during the clearance. Any discrepancies between these records must be recorded. The property (other than perishable items) must then be placed in property bags and sealed, after any items which may be relevant to the investigation of the prisoner’s escape or death have been drawn to the attention of the Governor, the police, or medical staff, as appropriate.

2.79 Following a death in custody, and pending the arrival of police, all property must be preserved in situ as evidence and should not be removed or bagged until the police give permission. Any property retained by the police as evidence should be recorded and the executor/next of kin informed. Further guidance can be found in Chapter 12 of PSI 64/2011.

2.80 If the prisoner later returns to the establishment, or to normal accommodation within it, the property bags will be unsealed in his or her presence and he or she must be asked to check the contents. Any discrepancies must be recorded. If the prisoner is held in another establishment arrangements should be made to transfer the property there and the same procedures should be followed.

Complaints and compensation claims for lost or damaged property

2.81 Complaints by prisoners about lost or damaged property, and claims for compensation, must be investigated in accordance with the Prisoner Complaints procedure (paragraph 2.3.9 PSI 02/2012 refers), and (paragraph 8.6.9 of The NOMS Finance Manual PSI 37/2013 – AI 15/2013). All claims for compensation should be adequately investigated before an establishment accepts responsibility in relation to lost or damaged property. Following correct procedures will lead to a decrease in the amount of complaints submitted and the level of compensation paid.

2.82 The fact that prisoners sign a disclaimer that they hold “in possession” property at their own risk cannot excuse the prison from paying compensation if the prison was clearly at fault. A common example of this relates to loss or damage to personal clothing during the laundry process. It is not reasonable to expect the prisoner to bear any loss or damage if he or she has handed it over to be washed in the prison laundry.

2.83 When a compensation payment for lost or damaged property has been paid the prisoners’ property card must be amended accordingly.

2.84 Governors should also consider the extent to which management information should be kept to monitor the nature and amount of compensation paid in order to maintain acceptable financial controls.

ANNEX A

Volumetric Control exemptions

1. One birdcage (in establishments where birds are permitted) is exempt from volumetric control. However, if allowed, prisoners should be made aware at the outset that birds are not allowed in every prison establishment and if transferred they may not be able to take their bird with them;

• one musical instrument (e.g. a guitar)

• legal papers;

• bedding up to the standard cell scale issue;

• one set of clothing (whether prisoner’s own clothing or prison issue), including that worn when the volume of property is monitored;

• posters etc which are appropriate to be attached to cell walls; posters must not be attached to external walls

• items held in possession for the care of babies in mother and baby units; Governors must be satisfied that such items are held for this purpose, and that the quantity held does not impede effective searching

* religious texts and artefacts, essential for the practice of the prisoner’s religion

2. Governors must consider applications by individual prisoners for additional items to be held in possession, exceptionally, outside volumetric control limits e.g. outsize medical equipment

ANNEX B

HOW TO SEAL PROPERTY AND FILL OUT THE 444 TO SEND TO NDC BRANSTON

The 444 is a multi-set of forms that are used at NDC Branston as an input document.

Ensure that details are correctly entered and are clearly written in block letters. After completing send the top two copies back with the driver performing the collection.

Destination of Goods

NDC Branston.

Issuing Establishment

Enter establishment name here (1a).

Account code

This is the three digit code that is used by NDC to identify each establishment (not the three letter code shown on the seal). If you do not know this code then contact NDC and they will advise you (1b).

Prisoner number, Prisoner name

Enter relevant details accurately (1c), do not mix prisoners on any one sheet. If property is miscellaneous then in this place on the 444 put your three digit identity code then Misc, e.g. 123MISC (do not forget the added information needed for miscellaneous items see Disposal section bellow).

SOC

This is the Goods Receipts Number that was allocated to you when the goods were booked into NDC prior to collection (1d). There is no limit to the amount of Offender’s Property Input Sheets (444) per SOC but the SOC number must be quoted on all sheets (the actual amount of property will not exceed Forty boxes).

Seal Numbers

Enter the seven digit seal number (including any zeros) that is being used to seal the actual box; the inner seal is not needed on the 444 nor is any description of the contents as Branston do not open the boxes (1e). If two external seals are used on an outsized item then enter both seals. You can enter as many as nine seal numbers on the 444 but only one per line, unless two seals have been used on an outsized item (in which case both seals should be entered on the one line).

Only one prisoner to each 444

Unit Quantity

Enter how many boxes have been booked on that particular 444 sheet.

Disposal

If property is for disposal then this must have on the 444 an authorisation officer’s printed name, signature and a disposal date (1f). The disposal date should be the date that the disposal should take place. If any of these things are not entered correctly the property will automatically be returned to you to have this corrected. If the property has less than six months to its disposal date then this will not be accepted into NDC this will have to be disposed of locally and will be returned to the establishment.

Other things to take into account

The correct seals are to be used on the appropriate box or outsized bagged item. This information is on ST 129/2005 and must now be adhered to.

The seals must come down from the hole on the front edge of the property box (See fig1) with the number facing out so the seals can be seen when stacked for storage (Branston store the boxes six high in four stacks per pallet, with the seals facing out). The prisoner name and number label should be stuck to the front on the same side as the seal number. Care should be taken when packing and transporting the boxes as any which arrive at Branston with broken seals will be rejected.

The volumetric boxes item 1626 have a weight limit of 15kg and should not be packed so that they are difficult to close and therefore bulge. Please use another box as this will save time in the long run and may prevent the box from being returned. The large volumetric control boxes are for large items that do not fit into the small 1626 property box and should not be used just because there is a significant amount of property.

The contents of the box should not be listed on the 444 as Branston do not open the box to check what is inside.

If you have any problems, contact NDC Branston on: 01283 496033

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ANNEX C

DISPOSAL DECLARATION AND DISCLAIMER

HMP/YOI ……………………………………………………………………………

|Prison / PNOMIS |

|Number |

* Delete as appropriate

* I ………………………………………………………………. acknowledge that I

have been made aware that staff will, [in accordance with Rule 43 (4) of the Prison

Rules 1999 / YOI Rule 48 (3) of the YOI Rules 2000] dispose of or sell any unclaimed

stored property belonging to me after 12 months from the date of my permanent release if

it has not been retrieved within this period

* I will not be returning to claim the stored property belonging to me and request that it be sold or destroyed as appropriate.

Signature ……………………………………………. Date………………………

Officer’s details

Signature…………………………………………….. Name…………………….

Position ……………………………………………… Date………………………

NB After completion a copy of this form should be given to the prisoner and the original copy attached to the prisoners property record for possible audit examination.

ANNEX D

Copies of property cards

F2056A Prisoner’s Property Record

F2056B In Possession Property – Clothing Only

F2056C Stored Property

F2056D In Possession Property

F2056E Property Record for Transfer/Temporary Release

ANNEX E

Property found in the possession of a prisoner, including during the discharge process, which is not listed on his / her property card, the prisoner makes a claim to keep the item and no claim is made from another prisoner

• Consideration must be given to placing the prisoner on report and their being charged with being in possession of an unauthorised article;

• The item must be added to the prisoner’s property card;

• The item must be placed and remain in local storage until the point at which the prisoner is permanently released.

Property found in the possession of a prisoner which is not listed on his / her property card, and no claim is made by the prisoner to keep the item, nor is any claim for the item submitted by any other prisoner

• Consideration must be given to placing the prisoner on report and their being charged with being in possession of an unauthorised article;

• The item of property should be placed in local storage for a period of one year in accordance with Prison Rule 43(4);

• If no claim of ownership is made during that period, the item may be disposed of in the appropriate manner.

Property found in the possession of a prisoner, including during the discharge process, who makes a claim to keep the item and a counter claim is made by another prisoner. The item is not listed on either prisoner’s property card

• Consideration must be given to placing the prisoner on report and their being charged with being in possession of an unauthorised article;

• Both prisoners must be told that HMPS will not adjudicate on the issue of ownership and that they would have to take their claims to a civil court;

• The item of property should be placed in local storage until such a time as the court rules on the matter; or

• Once it is clear that the matter is not to be pursued through the civil courts, the item must remain in local storage for a period of one year (starting from the point at which the item was first confiscated from the prisoner) in accordance with Prison Rule 43(4), following which the item may be disposed of in the appropriate manner

Prisoner has been discharged with property which, prior to discharge, was not recorded on the prisoner’s property card and a serving prisoner subsequently makes a claim for the item

• Serving prisoner must be told to consider seeking legal advice to determine whether or not he should pursue the matter through the courts.

Property found within the confines of a prison (e.g. on the prison wing) for whom there is no identifiable owner

• Such property should be placed in local storage for a period of one year in accordance with Prison Rule 43(4). If no claim of ownership is made within that period, the item should be disposed of in the appropriate manner.

Property found during a cell clearance

• Any property found during a cell clearance which does not correspond with the previous occupant’s property card must be stored in local storage for a period of one year in accordance with Prison Rule 43(4). If no claim of ownership is made within that period, the item should be disposed of in the appropriate manner.

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