State of Washington



State of Washington

Current Contract Information

Revised Date: March 26, 2013

|Contract number: |06606 (Replaces 08804) |Commodity code: |97119 |

|Contract title: |Interstate & International Relocations for Household & Office Goods |

|Purpose: |To extend contract for an additional sixty days to allow adequate time for the replacement contract to be |

| |bid/awarded |

|Award date: |03/27/2007 |

|Period of performance: |04/01/2010 |Through |05/31/2013 |

|Contract term: |Not to exceed six (6)-years or (05/31/2013) |

|Scope of contract: |To establish a term contract for the as needed purchased services of Interstate (moves crossing two or more |

| |state lines) & International (moves from one country into another country) Relocations for Household (1st |

| |proviso), Office (2nd proviso), and Exhibits (3rd proviso) Goods. |

| | |

| |Interstate includes Alaska and to/from the United States and parts of Canada. International includes Hawaii and |

| |all other countries. |

|Related product contracts: |#06506 Intrastate Relocations |

|Contract exclusions: |Intrastate moves (moves where the origin & destination site are both in Washington State) and Internal Office |

| |moves (moves where relocating from the origin site to the destination site, goods are not transported over a |

| |public road) |

|Contractor: |United Van Lines, LLC |Federal ID #: |43-1881477 |

|Contractor information: |Page 2 |OSP ID #: |W2917 |

|Ordering information: |Page 3 |Ordering procedure: |Page 3 |

|Pricing: |Page 4 |Special Terms & Conditions: |Page 6 |

|Primary user agencies: |General use: All State Agencies, Political Subdivisions of Washington, Qualified Non-profit Corporations, |

| |Participating Institutions of Higher Education (Colleges & Universities, Community and Technical Colleges). |

| | |

|Estimated value: |$2,815,012.00 / 3-yr term |

|Estimated participation: |WBE 25%; OTHER 75% |

|Contract Specialist: |Connie Stacy |

|Phone: |360-407-9403 |

|FAX: |360-586-2426 |

|Email: |connie.stacy@des. |

Visit our Internet site at: des.

NOTES:

i. Best Buy: The following provision applies to Mandatory use contracts only. This contract is subject to RCW 43. 19.190(2) & RCW 43.19.1905(7): which authorize state agencies to purchase materials, supplies, services, and equipment of equal quantity and quality to those on state contract from non-contract suppliers. Provided that an agency subsequently notifies the DES contract administrator that the pricing is less costly for such goods or services than the price from the state contractor. If the non-contract supplier's pricing is less, the state contractor shall be given the opportunity by the state agency to at least meet the non-contractor's price. If the state contractor cannot meet the price, then the state agency may purchase the item(s) from the non-contract supplier, document the transactions on the appropriate form developed by DES and forwarded to the person administering the state contract. (Reference General Authorities document). If a lower price can be identified on a repeated basis, the state reserves the right to renegotiate the pricing structure of this agreement. In the event such negotiations fail, the state reserves the right to delete such item(s) from the contract.

ii. State Agencies: Submit Order directly to Contractor for processing. Political Subdivisions: Submit orders directly to Contractor referencing State of Washington contract number. If you are unsure of your status in the State Purchasing Cooperative call (360) 902-7415 or visit:

iii. Authorized Purchasers: purchasers included in the State of Washington Purchasing Cooperative (WSPC) listings published and updated periodically by DES may purchase from this contract. It is the contractor’s responsibility to verify membership of these organizations prior to processing orders received under this contract. A list of Washington members is available on the Internet: contractors shall not process state contract orders from unauthorized users.

iv. Contract Term: This Document includes by reference all terms and conditions published in the original IFB #06606, including Standard Terms and Conditions, and Definitions, included in the Competitive Procurement Standards published by DES (as Amended).

Special Notes: (Previous “Special Notes” are in the back of the “Current Contract Information” document).

(12/11/12) Administrative Change: The Contract Specialist has changed from Sarah Simpson (Harris) to Connie Stacy.

There are no other changes at this time.

*******************************************************************************************

1. CONTRACTOR INFORMATION:

|Contractor Name: |United Van Line, LLC |Contact: |Chris Wynn |

|Address: |One United Drive |Title: |Senior Director, Contract Business |

|City ST Zip: |Fenton MO 63026 |Phone: |636-349-2520 |

|Federal ID #: |43-1881477 |OSP ID #: |W2917 |

2. CONTRACT ADMINISTRATION:

| |Primary |Alternate |

|Contact Name: |Ron Martin |Eric Hartman |

|Title: |Manager, Sales & Marketing |Manager, Contract Business |

|Email: |Ron_martin@ |Eric_Hartman@ |

|Phone: |636-349-2893 |636-349-2874 |

|Fax: |636-326-1609 |636-326-1609 |

3. ORDER PLACEMENT – A Single point of contact: Regardless of the origin or destination site location to place/assign your move request contact the “single point of contact”

| |Primary |Alternate |

|Company: |Allegiant Move Management, LLC |Allegiant Move Management, LLC |

|Name: |Lori Branch |Bridget Yount |

|Title: |Move Management Specialist |Manager |

|Email: |lori_branch@ |bridget_young@ |

|Phone: |800-395-2395 x 2 |800-395-2395 x 3 |

|FAX: |636-349-7391 |636-349-7391 |

|Address: |One Premier Drive |One Premier Drive |

| |Fenton, MO 63026 |Fenton, MO 63026 |

4. SERVICING AGENTS –Each agent (as assigned by the “Single Point of Contact”) will coordinate delivery and destination services within the respective regions.

|Region/Counties: |All |All |All |

|Contact Name: |Joe Crivellone |Nancy Hanley |Mike Michael |

|Agent Name: |Corporate Moving |Chipman Moving-Spokane |Morgan Transfer |

|Phone: |800-284-6683 |800-776-3081 |800-858-1926 |

| |253-395-5432 |509-535-8761 |360-493-1300 |

|FAX: |253-395-5433 |509-535-8762 |360-956-9835 |

|Email: |jcrivellone@ |nancyh@chipman- |mikem@ |

|WEB site: | |chipman- | |

|Warehouse |21621 88th Place South |2704 N Moore Lane |2604 Willamette Dr NE, Ste D |

| |Kent WA 98031-1924 |Spokane WA 99216-1869 |Lacey WA 98516 |

| | | | |

|Region/Counties: |All |All |All |

|Contact Name: |Shauna Washburn |Greg Dolan |Greg Powell |

|Agent Name: |United Moving |City Moving |Star Moving |

|Phone: |800-344-0147 |800-426-7776 |800-426-9793 |

| |360-479-4800 xt 12 |253-518-8800 |253-472-3394 |

|FAX: |360-373-2751 |253-518-1975 |253-472-3472 |

|Email: |swashburn@united- |gdolan@ |gregp@ |

|WEB site: |united- | | |

|Warehouse |1770 NE Fusion Rd, Ste A |7819 South 206 Street |3625 South Warner St |

| |Bremerton WA 98311 |Kent WA 98032 |Tacoma WA 98409 |

5. PRICING / INVOICING / PAYMENT:

* Non-peak season rates apply regardless of the date of relocation. All items per the select tariff apply.

Send Payment to: The “Remit To” location on the invoice.

Invoicing will be from: United Van Lines LLC, One United Drive, Fenton MO 63026

|Payment Terms: NET 30 |Bottom-line Discount levels: |

|Purchasing Card: |Accepted |

|Prompt payment discount: |.5% 15 Day |

|1st Proviso, Household Goods shipments to/from the United States, Alaska &|Tariff 400N/104-G: |

|points in Canada. Excludes Hawaii, points in Canada, Storage-In-Transit |65%, |

|and 3rd party services, Intrastate & International shipments. | |

| |55%, To/From Alaska |

|1st Proviso, Household Goods Storage-In-Transit (SIT) between points in |Tariff 400N/104-G: |

|the United States including Alaska and Canada. Excludes Hawaii, points in|65% in Washington |

|Canada and 3rd party services. |53% in other states |

| |45% in Canada |

|Motor Vehicles. |Tariff 417-E, Section 3, 4 or 5. Valuation as set forth in Sections 3, 4,|

| |or 5. |

| |10% |

|2nd Proviso, Office Goods (Furniture Fixtures goods) between points in the| |

|United States including Alaska. Excludes Hawaii, points in Canada and 3rd |Tariff 451-B. |

|party services. |10% |

|3rd Proviso, Exhibits (Displays & Electronic goods) between points in the |Electronics, Tariff 305-B |

|United States including Alaska. Excludes Hawaii, Canada and 3rd party |65% Sections 3 & 4 |

|services. |10% Sections 5 & 6 |

| | |

| |Exhibits & Displays, Tariff 304-B |

| |42% Section 3 |

| |32% Section 5 & 6 up to 23,999 pounds |

| |30% Section 5 & 6 over 24,000 pounds. |

|International Relocations International shipments will be invoiced at cost|Air shipments – Fixed rate $250.00 |

|plus a fixed rate fee. |Ocean shipments – Fixed rate $400.00 |

A. Tariff 400N (1st proviso) Applies for the transportation of household goods shipments between points in the United States and Canada as follows:

i. Between points in the United States, including Alaska (via motor-water-motor service), but excluding Hawaii; and

ii. Between points in the United States (including Alaska, but excluding Hawaii), on the one hand, and, on the other, points in Canada.

iii. International shipments between points in the United States and Mexico and overseas shipments between points in Hawaii and the continental United States are not included in the application of Tariff 400N.

B. Tariff 417-E, Sections 3, 4, o5 5 Applies for the transportation of motor vehicles included with the transport of household goods as requested by the hiring agency who has submitted a separate requisition / purchase order to use discretionary funds to pay for the motor vehicle shipment directly. Or as requested by the employee (shipper) and will be transported as a C.O.D. to said employee. Valuation as set forth in Sections 3, 4, or 5.

C. Tariff 451-B (2nd proviso) Applies to the transportation of office furniture fixture goods.

D. Tariff 304-B (3rd proviso) Applies to the transportation of exhibits and displays. Valuation is a released value of $10.00 per pound per article at no charge to the state.

E. Tariff 305-B (3rd proviso). Applies to the transportation of electronics high value products. Valuation is a released value of $5.00 per pound per article at no charge to the state.

F. Prompt Payment Discount If the hiring agency can process payment within 15-calendar days from receipt of invoice (receipt means delivered to the agency) then they may take advantage of an additional bottom line discount of .5 percent (1/2 of 1%). If payment is NOT processed by the 15 calendar days, then payment in full is due without the additional prompt payment discount.

SPECIAL TERMS AND CONDITIONS:

6. RELOCATION ASSIGNEMENT

Hiring agencies submit relocation requests directly to the single point of contact (See item #3 Order Placement). The initial contact may be by phone. An official request may only be submitted / received via fax, email or mail. It will have an agency tracking number, invoicing information and possibly be accompanied by an A33 Relocation Authorization form that includes pertinent shipper details. Relocation assignments are not to be accepted directly from the employee (shipper) being moved. Shipper direct relocation requests are to be processed as a COD (are not subject to contract rates) and the hiring agency will not be monetarily responsible for any COD, permanent storage, or cartage from permanent storage costs. A relocation assignment from a hiring agency may only be turned away based on a full schedule. Indication of repeated turned away requests (3 consecutive) may result in the booking agent being removed from the contract.

7. INVOICE REQUIREMENTS

Invoices will be submitted directly to the hiring agency. Invoice documentation must include the Contract number, hiring agency assigned tracking number and be accompanied with Bill of Lading, Certified Weigh Scale Slips, Inventory sheets, and (if applicable) Additional Service Sheets, Third party receipts, Parking permit fees. The invoice will show at a minimum: actual charges, a notation for items not subject to discount, a separate line item indicating the discount amount, and a total cost of such. Inaccurate invoices or inadequate documentation will result in suspended payment by written notification to the carrier. Invoice inaccuracies exceeding 3% in a twelve (12)-month may result in disciplinary action.

8. PAYMENT PROCESS

A. The carrier should invoice the hiring agency within thirty (30)-calendar days from completion of services. If the relocation is broken into “phases” the carrier may invoice at the end of each phase.

B. Hiring agencies are subject to “Penalty late fees (RCW 39.76)” when payment is not received within 30 days after receipt of an accurate invoice with appropriate documentation. Penalty late fee is limited to 1% on the accrued unpaid balance. Note: Do not withhold payment based on loss/damage claims or dissatisfaction with services.

C. The state’s fiscal/biennial appropriation period expires June 30th of each calendar year. An agency may need to have invoices expedited during this week for payment process by July 31st. Some relocation schedules cross this specific time period, and the agency may assign a different tracking number to secure carrier payment. Changing agency tracking numbers shall not result in additional carrier fees.

9. INVENTORY SHEETS

Inventory sheets will be completed on all 1st proviso relocations at no additional cost for time preparation. A hiring agency may request inventory sheets on 2nd and 3rd proviso relocations. The booking agent may apply a maximum two hour fee, subject to discount for this service.

10. ESTIMATES

The carrier is to provide the hiring agency an accurate weight/cost non-binding estimate within two (2)-business days after the site visit. There will be no charge for the site visit or for providing a cost estimate. Estimates exceeding fifteen (15%) percent of actual costs may be considered inaccurate. Excess of 3% inaccurate invoices in a one-year period or failure to provide timely estimates may result in the booking agent removed from contract and additional disciplinary action to the Van Line.

11. CANCELLATION FEE

If the hiring agency or shipper elects to cancel a scheduled relocation within twenty-four (24) hours of the arranged pack/load date, the carrier may apply a cancellation fee of $75.00 plus materials provided and used.

12. VALUATION PROTECTION

A. Household Goods (1st proviso). Full Replacement Value with Carrier’s maximum liability of the lesser of $6.00 per pound times the actual weight of the shipment up to $100,000.00, zero deductible, zero depreciation at no additional cost to the state. Additional valuation beyond $100,000.00 may be obtained from the Carrier at a charge of $0.40 (40 cents) per $100.00 (one-hundred dollars) additional requested coverage.

B. Motor Vehicles Valuation will be based as set forth in Tariff 417-E, Sections 3, 4, or 5.

C. Office Goods (2nd proviso) Carriers liability for loss/damage is limited to $100,000.00 per shipment at no cost to the state. Additional valuation beyond $100,000.00 may be obtained from the Carrier at a charge of $0.40 (40 cents) per $100.00 (one-hundred dollars) additional requested coverage.

D. Exhibits and Displays (3rd proviso) Valuation is a released value at $10.00 (ten dollars) per pound per article; provided by the Carrier at no additional cost to the state.

E. Electronics (3rd proviso). Valuation is a released value of $5.00 (five-dollars) per pound per article at no charge to the state.

13. PREMISES DAMAGE

The carrier is fully responsible for any damages at origin/destination to the premises incurred during the relocation as a result of carrier negligence. Carrier will take appropriate measures to protect entranceways, corners, walls, stairwells, elevators and grounds.

14. GUARANTEED PICKUP AND DELIVERY

Subject to Household Goods Shipments only. Carrier agrees to pay Shipper for each calendar day that pickup or delivery is delayed beyond agreed dates based on the governing provisions as published in HGCB Exceptions Tariff 104-G, Item 1305 “Guaranteed Pickup and Delivery” with the following exception:

“Carrier shall pay $125.00 per day for each day that pickup or delivery is delayed beyond agreed dates, OR will pay fifty percent (50%) of meal expenses and one-hundred percent (100%0 lodging expenses incurred due to Carrier’s failure to pickup or deliver on the agreed dates. Total payment for delay shall not exceed line haul charges. For motor vehicle transportation, Carrier agrees to pay Shipper monetary compensation claims for late delivery based upon the governing provisions of 7-1 in UVLN 417-E.”

15. CUSTOMER SERVICE SURVEYS

The carrier must provide the shipper or hiring agency an emailed “Carrier report card.” The shipper or hiring agency should submit the report card to the DES. Report cards submitted directly to the carrier shall be forwarded within 15-calendar days to DES. Excess of 3% negative report cards received in a twelve month period may result in disciplinary action. (Example below):

|Ratings: 10 = excellent, 8 = Superior, 6 = Above Average, 4 = Average, 2 = Poor, N/A = not applicable |

|Description |Rating |

|Efficiency / Knowledge of Skills |8 |

|Customer Service |6 |

|Professionalism prompt replies |4 |

|Punctuality |8 |

|Problem Resolution |4 |

|Loss or Damage |n/a |

|Would you recommend this company to |yes |

|Additional comments: |Wonderful to work with |

16. STATE FUNDED ALLOTMENTS

Pertains to Household Good moves, a hiring agency may impose limits less than the maximum allotments. If they do, the imposed allotment responsibility is between the hiring agency and the shipper. The hiring agency is liable for payment to the carrier in full and seeking reimbursement from the shipper for costs in excess of the imposed allotments. An exception where a hiring agency is not responsible for carrier payment is on costs associated with permanent storage and cartage there-from. Maximum allotments include:

A. 16,000 pound shipment and reasonable packing material for such.

B. SIT for ninety (90)-calendar days.

C. Cartage from SIT within 180-calendar days starting on the 1st day of SIT.

D. One extra-stop at origin or destination within a 35-mile radius of origin or destination.

E. Disassembly & re-assembly of indoor household items.

F. Reasonable unpacking services (typically limited to crates, mattresses, pictures, and mirrors).

G. Crating services for slate top items, glass top items and household items that cannot be transported securely in standard packing material.

H. Up to $100,000 valuation protection on household good items.

I. Debris pickup (packing material only) on goods unpacked by shipper, scheduled within 30-calendar days of delivery. The shipper must breakdown the cartons, placing them in an area protected form the weather. The carrier has 30-calendar days after request to schedule pickup and will be allowed a maximum charge of two (2)-hours for truck & driver.

17. NON ALLOWABLES, WHAT MAY NOT BE PAID FOR FROM STATE FUNDS

A. Animals and articles of sentimental or high intrinsic value (defined as an item where value exceeds $100.00 per pound). The employee is to personally arrange for and pay the cost of transportation of items such as jewelry, ammunition, negotiable, and collectors’ items.

B. Excessive hobby material and equipment, farming equipment, automobiles, motorcycles, boats, airplanes, camping vehicles, and mobile homes which are not the primary residence of the employee, explosives and other dangerous goods, property liable to damage the mover’s equipment or other property, perishable foodstuffs subject to spoilage, building materials, fuel or other similar non-household articles.

C. Penalties imposed by a carrier, rental agency, or mover as a result of negligence by the employee.

D. Maid service or other third party convenience or services of a similar nature.

18. CARRIER RESPONSIBILITIES

The Van Line and booking agent (carrier) have responsibilities and liabilities they are subject to, such as, but not limited to:

A. Become familiar with the states “Employee Move Guide” posted at

B. Contact shipper within two (2)-business days from date of relocation assignment to schedule a site visit.

C. Provide hiring agency a weight/cost estimate within two (2)-business days after the actual site visit.

D. Register the move with Van Lines on-line system within two (2)-business days after the actual site visit.

E. Packing and loading should be completed within two (2)-business days on 1st proviso.

F. Provide Full Replacement Value Protection on Household good (1st proviso) moves; with Carrier maximum liability of the lesser of $6.00 per pound times the actual weight of the shipment up to $100,000.00 zero deductible and zero depreciation; at no additional charge to the state. Additional full replacement value (beyond $100,000.00) may be obtained by the customer at a cost of $0.40 (40-cents) per $100.00 (one-hundred dollar) increments. If additional declared value is requested, the Household goods shipments full replacement value will be with Carrier’s maximum liability of the lesser of $6.00 per pound (parameter used to determine coverage) times the actual weight of the shipment up to the declared value as referenced on the Bill of Lading.

G. Provide valuation for Office/Lab (2nd proviso) moves released at Carrier’s liability for loss or damage limited to $100,000.00 per shipment; at no additional charge to the state. Additional full replacement value (beyond $100,000.00) may be obtained by the customer at a cost of $0.40 (40-cents) per $100.00 (one-hundred dollar) increments. On Office/Lab moves where 3rd party services are required, valuation will be provided on a pass-through basis only.

H. Provide valuation for Exhibits/Displays (3rd proviso) moves Carrier’s liability released at a value of $10.00 (ten-dollars) per pound per article at no charge to the state.

I. Provide valuation for Electronics (3rd Proviso) moves at Carrier’s liability released at a value of $5.00 (five-dollars) per pound per article; at no additional charge to the state.

J. Transit time regardless of weight, distance or time of year, delivery of goods will be completed within nine (9) days or less of pick up date unless:

i. Shipper requests later delivery date

ii. Goods are scheduled to be placed in storage in transit

iii. Severe inclement weather where roads are closed due to snow or other conditions would create impasse for the Van Operator to safely meet transit time requirements.

K. Warehouse minimum size 7,000 square feet and DOD approved.

L. Invoicing for third party charges, parking permits and fees will be based on pass-through cost only with documents submitted with invoice to substantiate the fees.

M. Invoicing on time to obtain and post parking permits will not exceed a one man, one-and-a-half- hour charge and will be subject to bottom line discount.

N. Rates applied will be based on a combination of: appropriate Tariff and subsequent issues thereof utilized for 1st, 2nd and 3rd proviso relocations; Valuation coverage; Third party charges; and appropriate bottom line discounts. Peak season rates will be waived applying non-peak season rates regardless of date of the relocation

O. Submit invoice to the hiring agency within 30-calendar days from completion of a move or completion of a phase of a move.

P. Payments not received within 30-calendar days for accurate invoices sent to hiring agency; the carrier may, submit a late penalty invoice to the hiring agency.

Q. Received written notices contesting invoice charges are to be responded to within fifteen (15)-calendar days.

R. Received written notices of performance concerns are to be responded to within fifteen (15)-calendar days.

19. CUSTOMER RESPONSIBILITIES

The hiring agency and its shipper have responsibilities and restrictions they are liable for, such as:

19.1. Hiring agency responsibilities include, but are not limited to:

A. Knowing what the state funded maximum allotments and non-allowable items are as defined in the Moving Guidelines see the web site “Agency Guide on Moves”

B. Directing the shipper to web site to read the “Employee Move Guide.”

C. Assigning a tracking number & obtaining an authorized signature prior to contacting the carrier.

D. Assigning the move request to the carrier (see item 3, Order Placement) as early as possible. Goal is 4-business days prior to requested move date during non-peak season, and 7-business days prior to requested move date during peak season. Understanding the longer the wait the higher the possibility is that the requested move date will not be obtained. Peak season is from May 1 through September 15.

E. Upon receipt of the cost estimate, notifying the shipper of any possible charge-backs.

G. Performing an audit (at some level) of invoice charges.

H. Notifying the carrier in writing on disputed invoice charges.

I. Processing payment in full within 30-calendar days from receipt of accurate invoice. Submit earlier payment to obtain the “prompt payment discount” whenever possible.

J. Submitting invoiced penalty late fee charges for payment not submitted within 30-days on uncontested accurate invoices.

K. Collecting reimbursement from the shipper directly for monies due based on unauthorized charges in excess of set allotments (not the same as COD fees)

19.2 Shipper (employee moving) responsibilities include, but are not limited to:

A. Reading and understanding the “Employee Move Guide” posted at

B. Selecting type of move (state contract assigned or self-move).

C. Determining which household goods items will be transported by the carrier.

D. Showing the estimator all items to be transported, to enhance accuracy of cost estimates.

E. Signing or designating someone to sign appropriate documentation at time of pack and load (noting in writing) discrepancies on the inventory sheets.

F. Performing a final walk through at origin prior to the carrier leaving, to ensure all selected items have been loaded on the van.

G. Signing or designating someone to sign appropriate documentation at time of delivery (noting in writing) discrepancies on the inventory sheets.

H. If shipper has concerns with the move process or charges applied, they are to be shared with the carrier and if a state assigned move, submitted in writing to the hiring agency.

20. PRICING AND ADJUSTMENTS

Pricing discount level; to remain firm and fixed for the initial term of the contract. Tariff rates fluctuate per HGCBC. Non-peak season rates apply regardless of date of relocation. All rates will be applied per Tariff items (unless specific exemptions have been noted within the contract language).

A. Adjustments. After the initial term adjustments in discount level may be considered provided; the request is filed with the contract administrator 30-calendar days prior to implementation, documentation is submitted to support the request, and the request does not produce a higher profit margin than that established in the original contract pricing.

B. Acceptance of rate adjustment will result in discount held for 365 calendar days unless due to tariff rate changes.

C. Should HGCBC authorize Tariff rate changes that produce a higher profit margin (from award date) for the contracted Van Line, the discount level shall be adjusted to maintain an equal profit martin.

D. During the term of this contract, should the Van Line enter into pricing agreements with other customers providing greater benefits or lower pricing, contractor shall immediately notify OSP to amend the state contract discount rate within 30-calendar days to provide similar pricing to the state if the contract with other customers offers similar usage quantities, and similar conditions impacting pricing.

Previous “Special Notes”:

(08/02/07) Guaranteed Pickup and Delivery. Effective 07/30/2007, subject to Household Goods Shipment only. Carrier agrees to pay Shipper (employee moving) for each calendar day that pickup or delivery is delayed (beyond agreed dates based on the governing provisions as published in HGCB Exceptions Tariff 104-G, Item 1305 (Guaranteed Pickup and Delivery) with the following exception:

“Carrier shall pay $125.00 per day for each day that pickup or delivery is delayed beyond agreed dates, OR will pay fifty percent (50%) of meal expenses and one-hundred percent (100%) lodging expenses incurred due to Carrier’s failure to pickup or deliver on the agreed dates. Total payment for delay shall not exceed linehaul charges. For motor vehicle transportation, Carrier agrees to pay Shipper monetary compensation claims for late delivery based upon the governing provision of 7-1 in UVLN 417-E.”

(07/17/07) Weight allotment. Effective retroactive to 07/01/2007 the maximum shipment weight of household goods has been increased from 15,000 pounds up to 16,000 pounds to match IRS policy.

(07/17/07) Storage-in-transit. Effective retroactive to 07/01/2007 household goods may be placed in storage-in-transit time period has been increased from sixty (60)-calendar days up to ninety (90)-calendar days.

(07/17/07) Insurance valuation protection. Increase on Household Goods shipments “Full Replacement Value” with Carrier’s maximum liability of the lesser of $6.00 per pound times the actual weight of the shipment up to $100,000.00 at no additional cost to the state.

(5/3/07) Full Replacement Value. Increase on Household Goods shipments “Full Replacement Value” with Carrier’s maximum liability of the lesser of $6.00 per pound times the actual weight of the shipment up to $100,000.00 at no additional cost to the state.

(05/03/07) Additional Declared Value. Include on Household Goods shipments “Additional Declared Value.” Additional full replacement value (beyond $100,000.00) may be obtained by the customer at a cost of $0.40 (40-cents) per $100.00 (one-hundred dollar) increments. If additional declared value is requested, the Household goods shipments full replacement value will be with Carrier’s maximum liability of the lesser of $6.00 per pound (parameter used to determine coverage) times the actual weight of the shipment up to the declared value as referenced on the Bill of Lading.

(05/03/07) Motor Vehicle Transport. Include on Household Goods shipments “Motor Vehicles, UVLN 417-E with 10% Bottom-line discount and Valuation as set forth in Sections 3, 4, or 5; an option for hiring agencies who submit a separate requisition/Purchase Order (using discretionary funds) and for employees on a C.O.D. basis.

(05/03/07) Mechanical/Electrical Derangement. Include on Household Goods shipments “Mechanical/electrical derangement.” This extends UVL’s coverage for a claim on electronic items (i.e. televisions, microwave ovens, etc.) where the item was found working at origin and upon delivery the transferee connects the item at destination to find it fails to operate; provided the item has been examined by a licensed electronics professional and the claimed damage is shown to be caused by Carrier’s mishandling. This coverage is extended even if there is no apparent damage to the item caused by the transfer, yet the item is disabled.

(05/03/07) Sets and Pairs. Include on Household Goods shipments “Sets and Pairs.” This extends UVL’s coverage for a claim on a set or pair of items. Example: transferee’s dining room set includes a “set of chairs.” One of the chairs is damaged and determined un-repairable. Therefore UVL accepts responsibility and settles on the set and not just one chair.

(05/03/07) Peak Season Rates. Peak Season rates will be waived regardless of date of relocation, non-peak season rates will apply.

(05/03/07) International Moves Fixed Rate. International shipments will be invoiced at “Cost plus Fixed rate.” AIR shipment fixed rate is $250.00 OCEAN shipment fixed rate is $400.00

(4/03/07) Administrative change. Add alternate contact to the “Order Placement” and correct 17G, Insurance valuation to read $75,000.00 (not 475,000).

(03/27/2007) Award. This contract document is the award from IFB#06606.

(03/27/2007) Assigned moves. Previously assigned moves under contract #08804 may be completed by that contractor provided:

• The moves were assigned prior to 04/01/2007

• Moves assigned prior to 04/01/2007 are in process and completion is scheduled within 30-calendar days.

• Moves assigned prior to 04/01/2007 are in process and currently in “storage-in-transit.”

• Moves assigned prior to04/01/2007 was originally assigned as a “multi-phase” move, and is currently in process.

................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download