Chapter 2



Chapter 3Contingency Funding and Requirements Process**ANSWER KEY IS AT THE END OF THE QUESTIONS**What are the three basic fiscal constraints appropriated funds are subjected to? Time, Amount, United States Code Bona fide need, time, purposeTime, amount, purposePurpose, Amount, agency ownershipThe Bona Fide Needs rule provides for what? Specific funds are available and certifiedFunds are available only to satisfy requirements during period of availabilityThe appropriate “color” of money is available to buy any suppliesCCOs may be whatever, whenever neededFill in the period of availability for the following funds:MILCON ________RDT&E _________Procurement ________O&M _________MILPER ________The Bona Fide Need for supplies exists when: The Government actually will be able to use such item(s)The Government obligates the appropriated fundThe funds are presumed to be availableBoth a and c The Bona Fide Needs for severable services pertains to the:Period in which they will be performed but not later than 1 Oct of the obligated fiscal yearPeriod in which the services are performedYear in which a contract is executedPeriod of which the monies are certified The Bona Fide Needs for non-severable services generally apply to the: Period in which they will be performed but not later than 1 Oct of the obligated fiscal yearPeriod in which the services are performedYear in which a contract is executedPeriod of which the monies are certified Construction contracts obligated and awarded late in the fiscal year must have a performance start within how many days? 45153090The “Purpose Statute” prohibits what? Spending money on research and development fuelsSpending money on objects other than those for which appropriations have been madeUsing appropriated funds on MWR resale itemsUtilizing non-appropriated funds for MWR recreational servicesAt what point must the Bona Fide Need exist? Before awardAt time of award, not performanceAfter awardAt time of performanceA knowing and willful violation of the “Anti-Deficiency Act” is punishable by: $10K fine, 35 years in prison, or bothUp to two years in prisonUp to $5K fine and two years in prison, or bothUp to a $10K fine, 2 years in prison, or bothWhat are the three parts of the “Necessary Expense Doctrine” for expenditures? Appropriate to the means of delivery, authorized use as agency dictates, and prioritized mission need Logically related to the appropriation, not prohibited by law, and not otherwise provided forUsed as the agency directs, not otherwise prohibited by law, appropriate to the means of deliveryNone of the aboveWhat type of funds are used for the day-to-day expenses incurred during training exercises and deployments? Maintenance and RepairOfficial Representation Funds (ORF)Operation and Maintenance (O&M)Commander’s Emergency Response Program (CERP)Commanders may use O&M funds to purchase unit coins for the purpose of: To "enhance esprit de corps”Mementos to build goodwill with local officialsA personal award with a specific commander’s name on it Recognizing excellence in accomplishmentsWhat funding may only be used for providing official courtesies to authorized guests? Commander’s Emergency Response Program (CERP)Official Representation Funds (ORF)Combatant Commander Initiative Fund (CCIF)Development Fund for Iraq (DFI)What funding can be spent on unanticipated, short notice construction, but cannot exceed $500K without the Secretary of Defense notifying Congress? Emergency and Extraordinary Expenses (E&EE)Commander’s Emergency Response Program (CERP)Operations and Maintenance (O&M)Combatant Commander Initiative Fund (CCIF)Who may direct Foreign Disaster Assistance (FDA) be used outside the United States to respond to manmade or natural disasters when necessary to prevent loss of life? President of the United States (POTUS)Secretary of Defense (SECDEF)Executive AgentCertifying Official/ComptrollerAll purchase requests must meet two requirements: Funds are available, authorized representative signatureProper form and certified fundsPoint of contact available, good item descriptionGood item description, certified fundsThe principal features of a purchase description may be determined by answering questions such as: What is it?What is it used for?What does it do? All of the aboveWhen defining and specifying requirements, contracting activities and their customer will consider: Technical needs and business strategiesBusiness strategies and rank of the primary customerCompetition restriction opportunitiesCO economy of effortA generic purchase description is written in simple language with one exception: You must use military specificationsYou do not need a supplier addressBrand names are prohibited without a separate written justificationWhen military specifications are used, the customer must reference an appropriate Technical Order (TO) or regulationThe purchase description should clearly describe: Essential physical and functional characteristicsThe level of effort for personal servicesPersonal name, home address, electronic mail, and phone number of the customerDescribe at length how the purchase will be paid forWhich of the following documentation may accompany purchase requests as required for construction projects? Cost BreakdownSchedule of Material SubmittalsGovernment Estimate of Completion Costs and Bidding ScheduleAll of the aboveThe Joint Acquisition Review Board (JARB) is normally chaired by the: Joint Forces Commander (JFC)JFC Deputy Commander or J4 Staff Judge AdvocateJoint Staff ComptrollerWhat is the primary purpose of the Joint Contracting Support Board (JCSB)? To be the primary joint acquisition, not contracting, boardTo function as a coordination/deconfliction activity for contracting in joint operationsServe as the key board of advisors operating the Regional Contracting Centers directlyNone of the aboveFor bulk funding purchase requests: Return the purchase request back to the customer since these are improper in the contingency environmentCoordinate with the Finance officer to ensure they are maintaining a running to track such bulk fund usageObligate all bulk funds to one contract, one supplierThe CO is responsible for maintaining a record of obligations and monitoring the remaining balance of fundsThe CCO or the Customer should contact the accounting and finance office for procedures to fund which of the following? Medical suppliesFood, Goods and ServicesVehicle rentals for recreational activitiesAll of the above In a fund cite or line of accounting, what are the agency codes of the Services? Navy____________Marines____________Army____________Air Force____________Nonappropriated Funds: cash and other assets received from sources ____ those appropriated by Congress.IncludingNot includingOther thanRestricting Within the Overseas Humanitarian Disaster and Civic Assistance (OHDACA) program, Congress must be notified how many days in advance before defense articles or services are transferred to another nation or UN peace-related operation?7153090Conversion rates should be noted at the time of funds certification.TrueFalseAnswer Key:C, Ref: Fiscal Law ConstraintsB, Ref: Fiscal Law ConstraintsMILCON -5 years, RDT&E - 2 years, Procurement - 3 years, O&M - 1 year, MILPER – 1 year. Ref: Fiscal Law ConstraintsD, Ref: Fiscal Law ConstraintsB, Ref: Fiscal Law ConstraintsC, Ref: Fiscal Law ConstraintsD, Ref: Fiscal Law ConstraintsB, Ref: Fiscal Law ConstraintsB, Ref: Fiscal Law ConstraintsC, Ref: Fiscal Law ConstraintsB, Ref: Fiscal Law ConstraintsC, Ref: Type of FundingD, Ref: Type of FundingB, Ref: Type of FundingA, Ref: Type of FundingA, Ref: Type of FundingD, Ref: Purchase RequestsD, Ref: Purchase RequestsA, Ref: Purchase RequestsC, Ref: Purchase RequestsA, Ref: Purchase RequestsD, Ref: Purchase RequestsB, Ref: Contracting Related BoardsB, Ref: Contracting Related BoardsD, Ref: Type of FundingD, Ref: Funding ProceduresD, Ref: Funding ProceduresC, Ref: Type of FundingB, Ref: Type of FundingA, Ref: Type of Funding ................
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