Connecticut



Ashford Housing Authority Request for Proposals (RFP) For Development Consulting Services for Moderate Rehabilitation of Pompey Hollow Senior HousingRFP issued: February 27, 2019Questions Deadline: March 6, 2019Proposal Deadline: March 20, 2019Equal Opportunity EmployerAn Equal Housing Provider Introduction and Background:The Ashford Housing Authority (AHA) is a small housing authority built in 1994 that consists of 32 one bedroom apartments for elderly and disabled individuals. AHA plans to rehabilitate the existing property utilizing the Connecticut Department of Housing Capital funds and possibly Community Development Block Grant funds. RFP at A Glance:Authority Contact Person:Jessica Millerashfordhousing@How to obtain full RFP documents:via email to ashfordhousing@ or CT DAS website: Deadline: March 6, 2019 2:00 pm ESTSubmittal of Proposal: Five copies sent to the Ashford Housing Authority office located at 49 Tremko Lane, Ashford, CT 06278Proposal Submittal Deadline: March 20, 2019 at 1:00pm EST Submission Information and Selection Criteria:Interested Consulting Firms shall submit information as outlined below. A selection committee will be established to review the information submitted, verify the information submitted, contact references and interview Consulting Firms as the committee may require. The selection committee may include but is not limited to, members of the Board of Directors and Staff or owner/developer and design professionals working on the project. The selection committee shall evaluate all criteria included in the RFP Package and rank each Consulting Firm based on the ranking sheet. A minimum of three qualified Consulting firms shall be selected to sit for interviews. The final selection shall be made based principally on experience with similar developments, fee structure and capacity to complete the tasks in a timely manner. Interested firms should submit a cover letter along with the following information:A brief resume of the firm. Information must include firm address, contact information, website, principals and staff. Also include background, experience and proposal of principal members, including officers and personnelDescribe your philosophy, approach and preferred methods for meeting the requirements as listed in the scope of work.Contracts on hand with anticipated dates of completion and projects completed in the past 5 years.Current Client list & List of references relating to the contracts on hand and projects completed.Minority and Women Business Participation: Respondents must include a MBE/WBE participation plan which demonstrates “Best Efforts” have been taken to achieve compliance with MBE/WBE goals.Experience & Examples of completed projects working with: Housing Authorities Connecticut Housing Finance Authority (CHFA)Connecticut Department of Housing (DOH)Has the responding professional/company ever been declared or are now?declared ineligible, suspended, or debarred from any local, state, or federal?entity procurement?listing? If yes please explain in detail. Has the firm or any individual in your organization ever sued or been sued by any local, state, or federal government entity? If yes please explain in detail. Typical Fee Structures/Hourly Rates and Fee Proposal for Scope of work outlined.Scope of Work:Review and Evaluate current financial profile of development based on proformas previously developed.Attend various meetings and conference calls with funders, attorneys, stakeholders, equity investor and ownerProvide owner with basic information regarding the Connecticut Housing Finance Authority (CHFA) and State Sponsored Housing Portfolio (SSHP) recapitalization funding and applicable financing terms, objectives, policies and proceduresWork with the current development team members in place and assist owner in securing all other professionals necessary for this financing application Prepare Proforma based on current financing, development budget, operating budget and other financial underwriting and forms for application including the RAP rent roll & Income & Expense comparison.Prepare Work Plan and actively manage activities needed to complete for successful applicationPreparation and submission of Consolidated Application and checklist items for the SSHP Predevelopment fundingPreparation and submission of Consolidated Application and checklist items for the SSHP Recapitalization fundingReview and evaluate the competitive score of the development’s application for financing.Establish competitive strategy for funding approvals.Additional fact finding both internal and external as needed.Coordination with owner, architects and other professionals to complete all required exhibits.Assist with any approvals needed for application.Assist in procurement process for Architect, Engineer, and General Contractor bidding or construction cost estimation necessary for the financing applicationAssist AHA in preparation of other CHFA and DOH requirements including but not limited to tenant selection plans, procurement plans, affirmative fair housing documents, management plans and marketing plan.Requests for Information: Respondents desiring an explanation or further information regarding the solicitation must submit an email request no later than March 6, 2019 at 2:00 p.m. EST to Jessica Miller, Executive Director, ashfordhousing@. Any clarifications and/or information will be furnished promptly. Submission Requirements:Respondents must submit five (5) copies of the completed proposal. All materials become the property of Ashford Housing Authority. All proposals must be received no later than 1:00 p.m., March 20, 2019 EST and addressed as follows:Ashford Housing AuthorityAttn: Jessica Miller, Executive Director49 Tremko LaneAshford, CT 06278Evaluation Process:A selection committee will review proposals in accordance with this RFP and will recommend to the AHA Board of Commissioners the firm most advantageous and supportive of the agency’s needs. The selection committee and/or Board of Commissioners may at its discretion request interviews with respondents to discuss aspects and clarifications of their proposals. The Board of Commissioners will make the final decision. Evaluation/Selection Criteria:The RFP will be evaluated and rated on, but may not be limited to, the following criteria:CRITERIAPOINTSExperience/Qualifications30Similar work or related projects25Approach20Complete Response10Fee proposal/cost10M/WBE Plan and Section 3 Plan5Total Points100General conditions of the RFP:1. LATE SUBMISSIONS WILL NOT BE ACCEPTED OR CONSIDERED2. AHA reserves the right to accept or reject any and all proposals submitted, either in whole or part, with or without cause; to waive any informalities of any proposal; to extend, amend or cancel the RFP at any time; and, to make the award in the best interest of AHA.3. AHA reserves the right to request additional information, if needed, from prospective contractors.4. In the event, that it becomes necessary for AHA to revise any part of this RFP, revisions will be provided in the form of an Addendum to all prospective contractors who were delivered the initial RFP, providing a name, address, telephone number and email address have been provided to AHA. AHA may issue and require respondents to acknowledge addendums to the RFP. 5. All proposals submitted in response to this RFP will be considered public information and may be made available to the general public unless Confidential and/or Proprietary information is submitted under separate cover and is clearly designated as such. 6. Respondents may modify or withdraw a submission prior to the submission deadline by an authorized representative of that organization. All submissions will become property of AHA after the submission deadline. 7. The respondent affirms that its proposal is made without any additional understandings or agreements in connection with any other person, firm, partnership or corporation making a submittal for the same purpose and is in all respects fair and without collusion or fraud.8. AHA retains the right to negotiate with the selected firm.9. Additional services and/or service adjustments may be added or deleted during the life of any contract awarded hereunder as mutually agreed upon in writing between AHA and respondent. 10. Respondent must meet AHA’s insurance requirements as requested by AHA.11. AHA reserves the right to disqualify any submission that may present a conflict of interest between AHA, its employees or Board members, Respondent or parties identified in the submission.Contract AwardA contract shall be awarded in accordance with the terms and conditions of the RFP to the Respondent whose proposal is most advantageous to AHA considering price, qualifications, technical and other factors as specified in this RFP. AHA reserves the right to negotiate and award any element of this RFP, to reject any and all proposals or to waive any minor irregularities or technicalities in RFP received as in the best interest of AHA. ................
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