Regional Finance Officer- REG- JD - Malaria Consortium

JOB DESCRIPTION

Job Title:

Regional Finance Officer

Department:

Finance

Reports to:

Regional Finance Manager

Direct Reports:

None

Indirect Reports:

None

Organisational Background:

Malaria Consortium is the world¡¯s leading not-for-profit organisation dedicated to the

comprehensive control of malaria and other communicable diseases in Africa and Southeast

Asia. Malaria Consortium works with communities, government and non-government agencies,

academic institutions, and local and international organisations, to ensure good evidence

supports delivery of effective services, providing technical support for monitoring and

evaluation of programmes and activities for evidence-based decision-making and strategic

planning. The organisation works to improve not only the health of the individual, but also the

capacity of national health systems, which helps relieve poverty and support improved

economic prosperity.

Regional Office Background:

The Regional Office based in Kampala, Uganda provides support to the Africa country offices

based in Uganda, South Sudan and Ethiopia. The Regional Finance team is responsible for

overseeing the finances of the country programmes including donor reporting, budget

preparation and all financial and management accounting and provides a link between the

country offices and the global organisation to ensure a consistency of approach and high quality

standards across all of Malaria Consortium.

Job Purpose:

The role of the Regional Finance Officer is to assist the Regional Finance Manager (RFM) in

providing support to the three country finance teams in the region to help them achieve their

objectives of timely and accurate reporting and sound financial management of Malaria

Consortium¡¯s portfolio of programmes in each country. In addition, the Regional Finance Officer

will assist the Regional Finance Manager to provide the financial monitoring and support for a

number of Malaria Consortium¡¯s multi country projects.

Key roles and responsibilities:

1. Financial Management and Reporting

? Prepare and maintain the regional accounts in accordance with Malaria

Consortium¡¯s Financial Policies and procedures.

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Support the country offices to prepare the annual budget and revised forecasts on

an accurate and timely basis,

Assist the RFM to prepare any regional budgets and forecasts as required, including

the mapping of phasing of the multi-country programmes

Submit a monthly checklist to the Regional Finance Manager in line with the

monthly reporting timetable.

Assist the RFM with the review all financial donor reports in the region and in

ensuring submissions to donors are completed on a timely and accurately basis.

2. Financial Monitoring ¨C Country Programmes

? Undertake visits to Country to help ensure quality is maintained in all aspects of

financial management.

? Assist the RFM in reviewing the monthly checklists, with reconciliations prepared

by each country office

? Assist the RFM in coordination on the internal audit of local offices.

? Provide a gap fill service for the financial management in country programmes as

required due to staff absence from leave or resignation.

3. Financial Monitoring ¨C Regional Budgets and Multi Country Programmes (MCP)

? Assist the RFM in providing timely and accurate financial monitoring reports for the

regional and MCP budgets

? Assist the Regional and MCP budget holders with variance and burn rate analysis on

a monthly basis

? Assist the RFM in the timely and accurate preparation of MCP external donor

financial reporting

4. Financial Systems Development

? Work with the RFM to improve financial systems in the region and assist in

introducing change where requested as part of the global improvement to provide

timely and appropriate financial information to MC¡¯s senior management team,

project managers and budget holders

5. Strategic Input

? Provide input into the strategic objectives of the finance team and how it can

achieve its plans.

6. Legal, security and risk management

? Assist the RFM to conduct spot checks, regular and ad-hoc, in the local country

offices to test the financial controls.

? Maintain and update the regional fixed asset register

? Ensure regional assets are maintained in accordance with MC asset management

policy.

7. Human Resources

? Ensure that timesheets are completed by all Regional staff on a monthly basis and

prepare the summary and post in accordance with the monthly timetable.

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Person Specification

Qualifications and Experience:

Essential:

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Qualified accountant in recognised global body e.g. ACA, ACCA, CIMA

A bachelor¡¯s degree from a recognised university

Knowledge of NGO donors and their financial reporting requirements

Minimum of 3 years accountancy experience, with at least a year in a managerial position

Desirable:

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Experience of USAID compliance

Work Based Skills and Competencies:

Essential:

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Working knowledge of accounting software

Excellent computer skills with high proficiency in Microsoft excel

Good analytical and reporting skills

High level of English, both written and spoken

Excellent interpersonal and communication skills

Willingness to travel to countries within the region

Desirable:

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Strong ability to be able to manage and prioritise multiple tasks

Experience in training and developing Finance staff

Good attention to detail

Other Key Information

Length of Contract:

One Year

Location:

This position will be based in the Malaria Consortium Regional Office in

Kampala

Travel involved:

Travel will be required to support the countries in the region. This is

expected to be at least 40% of the staff member¡¯s time, due to the

requirement to provide flexible support to country offices.

Last updated 11/2011

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