Executive Director Job Description



UAEM Executive Director Job Description

Universities Allied for Essential Medicines (UAEM), a 501(c)(3) organization, is seeking a new Executive Director. As a private non-profit organization rooted in a movement of university students, UAEM aims to:

• Promote access to medicines for people in developing countries by changing norms and practices around university patenting and licensing

• Ensure that university medical research meets the needs of the majority of the world’s population

• Empower students to respond to the access and innovation crisis

The Executive Director is responsible for successfully leading UAEM as the organization continues to mature and grow in accordance with the long-term strategic plan established by the Board of Directors. The Executive Director reports directly to the Board of Directors, and is responsible for the day-to-day management of UAEM. The Executive Director works closely with UAEM’s highly committed student leaders, ensuring they work together to further UAEM’s goals and supporting their development as future global health leaders. The Executive Director will be expected to develop an expertise in UAEM’s areas of activity, thoughtfully expand UAEM’s projects domestically and internationally, and successfully engage in fundraising.

There is a preference for a ED based in the Bay Area in northern California, but UAEM will consider other locations on an individual basis.

Key Duties and Responsibilities

The Executive Director is responsible for both leading UAEM’s day-to-day operations and for presenting UAEM’s work to the public. The specific duties and responsibilities of the Executive Director include:

Leadership

• Leading UAEM in continuing to successfully implement the strategic plan approved by the Board of Directors.

• Engaging, inspiring, and organizing student volunteers to complete a wide range of projects and tasks

• Fostering effective team work between the Board of Directors, the Executive Director, student leaders, and UAEM staff members.

• Acting as a spokesperson for UAEM and representing UAEM effectively in the public sphere.

• Facilitating student leaders and Board members in developing policies and strategies

• Developing the leadership and professional skills of student members

• Working with the Board of Directors to continue refining UAEM’s strategic plan, and identifying and informing the Board of Directors of internal and external issues that affect UAEM’s work.

Operational planning and management

• Overseeing the efficient and effective day-to-day operation of UAEM

• Organizing student leadership to engage in projects that fulfill UAEM’s Mission and Vision.

• Ensuring that UAEM’s operations meet the expectations of UAEM members, the Board, and Funders.

• Reviewing existing policies on an annual basis, recommending policy changes to the Board when appropriate, and preparing new policies and procedures for the approval of the Board as necessary.

• Ensuring that UAEM operations are consistent with existing policies, including conflict of interest policies and policies regarding protecting the confidentiality of UAEM donor information and personnel records.

Program planning and management

• Overseeing the planning, implementation and evaluation of UAEM's advocacy campaigns and projects.

• Ensuring that UAEM’s advocacy campaigns and projects contribute to the fulfilment of UAEM’s mission and reflect the priorities of the Board in compliance with the core values of the organization.

• Managing student efforts to ensure timely completion of project goals.

Human Resources Planning and Management

• Ensuring that staffing requirements for organizational management and program delivery are met.

• Maintaining a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations.

• Overseeing the implementation of UAEM’s human resources policies, procedures and practices, including the staff performance management process, which involves monitoring staff performance on an on-going basis and conducting an annual performance reviews.

• Recruiting staff that have the right technical and personal skills to help further UAEM's mission, and ensure that all new staff member are provided with the appropriate orientation and training.

• Coaching and mentoring staff as appropriate to improve performance.

• Disciplining staff when necessary using appropriate techniques; release staff when necessary using appropriate and legally defensible procedures.

Financial planning and management

• Working with UAEM staff and the Finance Committee of the Board of Directors to prepare a comprehensive annual budget.

• Working with the Board and part time fundraising director to ensure adequate funding is secured for UAEM’s operations.

• Administering UAEM’s funds in accordance with the approved budget, and approving expenditures within the authority delegated by the Board.

• Monitoring the monthly cash flow of the organization and providing the Board with regular reports on the revenues and expenditure of the organization.

• Ensuring that sound bookkeeping and accounting procedures are followed, and that UAEM complies with tax withholding obligations and related regulations.

Community relations/advocacy

• Communicating with UAEM stakeholders to keep them informed of UAEM’s work and to identify changes in the community served by UAEM.

• Establishing good working relationships and collaborative arrangements with community groups, funders, politicians, and other organizations to help achieve the goals of UAEM.

Risk management

• Identifying and evaluating the risks to the organization’s people (clients, staff, management, volunteers), property, finances, goodwill, and image and implement measures to control risks.

Qualifications and Skills

The Executive Director must have proven leadership skill and a demonstrated commitment to UAEM’s core goals. The ideal candidate will have the energy and ability to tackle a wide range of critical tasks, from fundraising to drafting policy proposals, and will enjoy working closely with UAEM’s highly motivated student volunteers. All candidates should be self-motivating, be able to take initiative on a variety of projects, and manage his/her time well.

Specific needed skills and qualifications include:

• A demonstrated commitment to activism, with experience organizing around issues of social justice.

• Experience managing staff members, and the ability to coordinate with a large number of diverse stakeholders, ranging from students, to governments, to partner organizations.

• The ability to work collaboratively with UAEM’s student volunteers, often on student hours, and to keep volunteers motivated, engaged, and focused on UAEM’s mission.

• Experience with policy development, and an understanding of how to communicate with policy makers.

• The desire to engage deeply in complex policy debates, and the ability to think innovatively about policy issues.

• The ability to write and communicate clearly, and translate complex topics into clear terms, along with an attention to detail.

• A deep commitment to the principles of social justice that drive UAEM’s work, and to the goal of training the next generation of global health leaders.

• Experience managing multiple tasks and budgeting time and resources appropriately.

• Excellent people skills.

• Experience with budgeting.

• Demonstrated success in multiple roles including leader, facilitator, and implementer.

• Strong preference for someone with a graduate degree in a relevant field and at least 5 years professional experience, preferably with an NGO. Will consider an exceptional candidate who does not meet these requirements assuming their skills set is well-developed and meets our needs.

• An advanced degree (or undergraduate degree with appropriate experience) in a relevant field and at least four years of work experience in progressively more managerial roles.

• Ability to travel frequently (approximately 15% of the time), mainly in U.S. but also overseas; flexibility in accommodation and travel requirements

• High level of personal integrity and honesty

To Apply

Please send a resume, a writing sample, and at least three professional references to hiring@. Please reference Executive Director in the subject of the email.

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