STAFF REGULATIONS, RULES AND INSTRUCTIONS
STAFF REGULATIONS, RULES AND INSTRUCTIONS APPLICABLE TO
OFFICIALS OF THE ORGANISATION
January 2024
TABLE OF CONTENTS
PREAMBLE ............................................................................................................................................................ 5
Title I - SCOPE OF APPLICATION AND GENERAL PROVISIONS ................................................................ 6
Title II - BASIC PRINCIPLES, RIGHTS AND DUTIES ....................................................................................... 8
INDEPENDENCE ANDINTERNATIONAL CHARACTER ................................................................................ 8 INTEGRITY AND LOYALTY ............................................................................................................................. 10 TACT AND DISCRETION ................................................................................................................................... 12 BASIC INDIVIDUAL RIGHTS AND RIGHTS OF ASSOCIATION .................................................................. 13 PROTECTION OF OFFICIALS IN THE PERFORMANCE OF THEIR DUTIES...............................................15
Title III - APPOINTMENT, SELECTION, REASSIGNMENTS, PROMOTIONS AND END OF APPOINTMENT .............................................................................................................................................................. 16
SELECTION.......................................................................................................................................................... 17 TERMS OF APPOINTMENT ............................................................................................................................... 24 DURATION OF APPOINTMENT ........................................................................................................................ 26 CATEGORIES AND GRADES, ASSIGNMENT AND REASSIGNMENTS ...................................................... 29 EXTERNAL MOBILITY ...................................................................................................................................... 32 Loan ....................................................................................................................................................................... 32 Secondment............................................................................................................................................................ 35 ENDS OF APPOINTMENT .................................................................................................................................. 38 RESIGNATION, ABANDONMENT OF FUNCTIONS AND DEATH ............................................................... 42 AGE LIMIT ........................................................................................................................................................... 43 NON-ACTIVE STATUS ....................................................................................................................................... 44 Sickness .................................................................................................................................................................. 45 Addresses, etc ......................................................................................................................................................... 46 Military service or personal reasons ...................................................................................................................... 46 Expiry of non-activity ............................................................................................................................................. 47
Title IV - SALARIES, ALLOWANCES AND BENEFITS ................................................................................... 48
SALARY SCALES ................................................................................................................................................ 48
ALLOWANCES ............................................................................................................................................................... 51
CHAPTER I ? GENERAL PROVISION..................................................................................................................51 CHAPTER II ? FAMILY ALLOWANCES AND SUPPLEMENTS...........................................................................52 Household Allowance ............................................................................................................................................ 52 Child's Allowance and benefits for a handicapped child ........................................................................................ 53 Dependant's Allowance .......................................................................................................................................... 56 Basic family allowance...........................................................................................................................................57 Dependent child supplement .................................................................................................................................. 61 Supplements for disabled or severely disabled child...............................................................................................62 Supplement for disabled and dependent parent.......................................................................................................64 CHAPTER III - EXPATRIATION ALLOWANCE ................................................................................................... 66 CHAPTER IV ? INSTALLATION ALLOWANCE....................................................................................................71 CHAPTER V ? RENT ALLOWANCE ..................................................................................................................... 75 CHAPTER VI ? ACTING ALLOWANCE................................................................................................................75 CHAPTER VII ?LANGUAGE ALLOWANCE ........................................................................................................76 CHAPTER VIII ? EDUCATION ALLOWANCE ..................................................................................................... 77 STAFF BENEFITS AND GRANTS ...................................................................................................................... 82 Benefits in case of sickness, maternity, work accident, invalidity or death ............................................................. 82 CHAPTER I ? GENERAL PROVISIONS RELATING TO THE MEDICAL AND SOCIAL SYSTEM OF THE ORGANISATION ............................................................................................................................................................ 82 Section I : Affiliation..............................................................................................................................................82 Section II: Maintenance of Entitlement .................................................................................................................. 86 Section III: Beneficiaries under the Organisation's Medical and Social system ...................................................... 88 Section IV: Period of Cover and Exclusions...........................................................................................................90 Section V: Claims, fraud and subrogation .............................................................................................................. 92
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CHAPTER II - SICKNESS AND MATERNITY ....................................................................................................... 94 Section I: Health Care Expenses.............................................................................................................................94 Section II: Maintenance of Salary in case of Sickness ............................................................................................ 96 Section III: Special Benefits in case of Maternity or Adoption ............................................................................... 98 CHAPTER III - INVALIDITY AND DEATH NOT RESULTING FROM A WORK ACCIDENT OR OCCUPATIONALDISEASE .................................................................................................................................. 99 Section I: Invalidity Pension and Annuity .............................................................................................................. 99 Section II: Capital Payments on Death or Invalidity.............................................................................................100 CHAPTER IV - WORK ACCIDENTS AND OCCUPATIONAL DISEASE ............................................................ 101 Section I: Definition ............................................................................................................................................. 101 Section II: Expenses for Medical Cover and Maintenance of Remuneration ........................................................ 102 Section III: Invalidityor Death .............................................................................................................................103 CHAPTER V - FINANCING OF THE SOCIAL AND MEDICAL SYSTEM .......................................................... 105 CHAPTER VI - SUPERVISORY BOARD ............................................................................................................. 107 CHAPTER VII -TRANSITIONAL PROVISIONS..................................................................................................108 Section I: Officials................................................................................................................................................ 108 Section II: Former Officials and Duly Qualified Claimants .................................................................................. 111 CHAPTER VIII - ENTRYINTO FORCE ..............................................................................................................114 Pension Scheme ................................................................................................................................................... 115 Provident Fund ..................................................................................................................................................... 116 Statutory Travels and Missions ............................................................................................................................ 116 Statutory travels....................................................................................................................................................116 Travel Expenses ................................................................................................................................................... 118 Excess Luggage....................................................................................................................................................120 Air Travel.............................................................................................................................................................121 Rail Travel............................................................................................................................................................ 121 Travel by private car.............................................................................................................................................122 Terminal charges .................................................................................................................................................. 122 Removals ............................................................................................................................................................. 122 Missions ............................................................................................................................................................... 123 Daily Subsistence Allowance ............................................................................................................................... 124 Limitations of Reimbursements............................................................................................................................135 Advances,Loans and Financial Assistance...........................................................................................................136 Advances.............................................................................................................................................................. 136 Loans.................................................................................................................................................................... 137 Financial Assistance ............................................................................................................................................. 138 Currency Advances .............................................................................................................................................. 138 Entertainment Allowance ..................................................................................................................................... 138 Indemnity for Loss of Employment ...................................................................................................................... 139 Claims .................................................................................................................................................................. 142 Subrogation .......................................................................................................................................................... 143 TRANSFER AND CURRENCY OF PAYMENT OF EMOLUMENTS ............................................................. 144 Transfers .............................................................................................................................................................. 144 ADJUSTMENT OF EMOLUMENTS ................................................................................................................. 145
Title V - GENERAL OBLIGATIONS .................................................................................................................. 146
WORKING CONDITIONS ................................................................................................................................. 146 Working hours......................................................................................................................................................146 Overtime .............................................................................................................................................................. 150 Night work ........................................................................................................................................................... 153 Public holidays ..................................................................................................................................................... 153 Annual leave ........................................................................................................................................................ 154 Home leave .......................................................................................................................................................... 155 Sick leave ............................................................................................................................................................. 157 Therapeutic half-time ........................................................................................................................................... 158 Uncertified sick leave ........................................................................................................................................... 158 Certified sick leave ............................................................................................................................................... 158 Expiry of sick leave .............................................................................................................................................. 159 Benefits ................................................................................................................................................................ 160 Medical Examination ........................................................................................................................................... 160 Dispensation from Service on Health Grounds ..................................................................................................... 160
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Military service leave ........................................................................................................................................... 161 Parental leave ....................................................................................................................................................... 161 Exceptional paid leave ......................................................................................................................................... 164 Unpaid leave for private reasons .......................................................................................................................... 165 Unpaid training leave ........................................................................................................................................... 166 Special leave ........................................................................................................................................................ 167 DISCIPLINE AND CIVIL LIABILITY............................................................................................................... 168 DISPUTES........................................................................................................................................................... 170 REPRESENTATION OF THE STAFF ............................................................................................................... 178 FINAL PROVISIONS ......................................................................................................................................... 182 ANNEX I - RULES ON THE REMUNERATION ADJUSTMENT PROCEDURE OF THE CO-ORDINATED ORGANISATIONS ........................................................................................................................................................ 183
ANNEX I bis - METHOD OF ADJUSTMENT FOR THE ALLOWANCES/SUPPLEMENTS EXPRESSED IN ABSOLUTE VALUE ............................................................................................................................................. 198
ANNEX I ter ? METHOD FOR THE THREE-YEAR REVIEW OF THE CEILINGS OF THE EDUCATION ALLOWANCE...................................................................................................................207
ANNEX II - NOTES ON THE STAFF REGULATIONS ................................................................................... 203
ANNEX III - RESOLUTION OF THE COUNCIL ON THE STATUTE AND OPERATION OF THE ADMINISTRATIVE TRIBUNAL........................................................................................................................ 204
ANNEX IV - TERMS OF REFERENCE OF THE HEALTH, SAFETY AND WORKING CONDITIONS SUBCOMMITTEE(HSWCSC) .................................................................................................................................... 215
ANNEX V ? TRANSITIONAL MEASURES RELATING TO THE NEW EMPLOYMENT PACKAGE NEW GRADING FRAMEWORK..........................................................................................217
ANNEX VI - RULES AND INSTRUCTIONS OF THE STAFF PROVIDENT FUND OF THE ORGANISATION .......................................................................................................................................................... 218
ANNEX VII - RULES APPLICABLE TO OFFICIALS SERVING IN TOKYO ............................................. 227
ANNEX VIII - RULES APPLICABLE TO OFFICIALS SERVING IN WASHINGTON .............................. 228
ANNEX IX - RULES APPLICABLE TO OFFICIALS SERVING IN BONN..................................................229
ANNEX X - PENSION SCHEME RULES...........................................................................................................230
ANNEX X bis ? RULES OF THE NEW PENSION SCHEME "NPS" ............................................................. 310
ANNEX XI - RULES APPLICABLE TO OFFICIALS SERVING IN CENTRAL AND EASTERN EUROPEAN COUNTRIES ................................................................................................................................... 369
ANNEX XII - DECISION OF THE SECRETARY-GENERAL ON THE PROTECTION OF INDIVIDUALS WITH REGARD TO THE PROCESSING OF THEIR PERSONAL DATA .................................................. 370
ANNEX XIII - REGULATIONS CONCERNING THE CO-ORDINATION SYSTEM .................................. 378
ANNEX XIV - COVER FOR HEALTH CARE EXPENSES UNDER REGULATION 17 a) ......................... 383
ANNEX XV - CONTRIBUTION RATES APPLICABLE TO AFFILIATES TO THE MEDICAL AND SOCIAL SYSTEM ................................................................................................................................................. 402
ANNEX XVI - DECISION OF THE SECRETARY-GENERAL ON MEDIATION........................................403
ANNEX XVII - DISTINCTION BETWEEN DOCTORS ................................................................................... 407
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