PSAT/NMSQT® Coordinator Manual | SAT Suite of Assessments ...

Fall 2019

Coordinator Manual

Look inside for:

SECURITY REQUIREMENTS

TESTING ROOM PROCEDURES

STANDARD AND ACCOMMODATED TEST SCRIPTS INSTRUCTIONS FOR RETURNING MATERIALS

Test Dates

OCT OCT OCT

16 19 30

About College Board

College Board is a mission-driven not-for-profit organization that connects students to college success and opportunity. Founded in 1900, College Board was created to expand access to higher education. Today, the membership association is made up of more than 6,000 of the world's leading educational institutions and is dedicated to promoting excellence and equity in education. Each year, College Board helps more than seven million students prepare for a successful transition to college through programs and services in college readiness and college success--including the SAT? and the Advanced Placement? Program. The organization also serves the education community through research and advocacy on behalf of students, educators, and schools.

For further information, visit .

National Merit Scholarship Corporation (NMSC)

NMSC is an independent, not-for-profit organization that operates without government assistance. NMSC conducts the National Merit? Scholarship Program, an annual academic competition for recognition and college scholarships.

The Preliminary SAT/National Merit Scholarship Qualifying Test (PSAT/NMSQT?) is the route of entry to the National Merit Scholarship Program. Requirements for participation, steps in the competition, and awards offered are explained in the PSAT/NMSQT Student Guide and on NMSC's website, . Further information is provided in the Guide to the National Merit Scholarship Program.

Questions about the scholarship program not answered in the published materials should be directed to:

WEB: MAIL: National Merit Scholarship Corporation

1560 Sherman Avenue, Suite 200 Evanston, IL 60201-4897 PHONE: 847-866-5100

? 2019 College Board. College Board, Advanced Placement, AP, SAT, Student Search Service, and the acorn logo are registered trademarks of College Board. PSAT is a trademark owned by College Board. PSAT/NMSQT is a registered trademark of College Board and National Merit Scholarship Corporation. National Merit and the corporate "Lamp of Learning" logo are federally registered service marks of National Merit Scholarship Corporation. All other marks are the property of their respective owners. Visit College Board on the web: .

Khan Academy is a registered trademark in the United States and other jurisdictions.

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2019 PSAT/NMSQT Coordinator Manual

Contents

Part 1: For Test Coordinators

5 Introduction 5 Using This Manual 6 New for Fall 2019 7 Testing Basics 7 Staff Roles and Responsibilities 8 PSAT/NMSQT Test Materials 13 Test Coordinator's Checklist

16 Before Test Day Tasks and Information 16 Prepare Yourself 16 Build Your Master Student List for Testing 17 Plan Your Space 18 Plan Your Staff 20 Build Your Room Rosters 21 Build Your Plan for Testing 23 Manage Test Day Impacts 24 Train Your Staff 26 Prepare to Test with Accommodations 33 Prepare Your Students 35 Prepare Your Materials 38 Prepare Your Preadministration Session 40 Help Staff Conduct the Preadministration

Session

41 During the Test Tasks and Information 41 Follow Your Test Day Schedule 41 Equip Testing Rooms 42 Admit Students to the Testing Area 44 Your Role During Testing 45 Proctor Role During Testing

46 After the Test Tasks and Information 46 Collect Testing Materials 48 Prepare Materials for Return 50 Return Test Materials 53 Submit Payment 53 Receive Score Reports

55 55 55 55 61

64 64 66 67 71 71 79 82 87 91 96 104 104 108 108 109

110

111

112

113

114 114 115 115

116

118 118 119

122 132 Back Cover

Part 2: For Proctors and Monitors

Introduction for Proctors

Before Test Day Prepare Yourself Conduct the Preadministration Session Set Up for Testing Students with Accommodations

During the Test Prepare to Test Administer the Test Administer Accommodations

Test Day Scripts Begin Here on Test Day Script 1: Standard Time Script 2: 100% Extended Time Script 3: 50% Extended Time Script 4: Standard Time with Extra Breaks Script 5: MP3 Audio Format

After the Test Dismissal

Appendix Overview of Accommodated Timing and Breaks PSAT/NMSQT Script 1 Section Timing Chart for Standard Timing PSAT/NMSQT Script 2 Section Timing Chart for 100% Extended Time PSAT/NMSQT Script 3 Section Timing Chart for 50% Extended Time PSAT/NMSQT Script 4 Section Timing Chart for Standard Time with Extra Breaks PSAT/NMSQT Script 5 Section Timing Chart for MP3 Audio Format Acceptable Calculators Unacceptable Calculators Sample Master Student List Completing the Nonstandard Administration Report (NAR) Codes for Countries or Regions Outside the United States and U.S. Territories Sample Seating Plans Photo ID Requirements Additional Instructions for Administering MP3 Audio Formats Irregularity Chart Glossary of Terms PSAT/NMSQT Seating Chart

Coordinator Manual 2019 PSAT/NMSQT

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Contact Us

The PSAT/NMSQT

The Preliminary SAT/National Merit Scholarship Qualifying Test (PSAT/NMSQT?) is cosponsored by College Board and National Merit Scholarship Corporation (NMSC) and administered for College Board and NMSC by Educational Testing Service (ETS). It helps students prepare for the SAT and provides entry to the National Merit? Scholarship Program, an academic competition conducted by NMSC. If you have a question about the information in this manual or about an unusual testing situation not covered here, or in the case of missing or damaged test materials (aside from missing test books or alternate test formats), contact: WEB: administering MAIL: PSAT/NMSQT

P.O. Box 6720 Princeton, NJ 08541-6720 EMAIL: psat/nmsqt@info. FAX: 610-290-8979 PHONE: 888-477-PSAT (7728) toll-free for educators in

the United States only +1-212-237-1335 outside of the U.S.

HOURS: 8 a.m.?8 p.m. ET, M?F 7 a.m.?8 p.m. ET, Wednesday, October 16, and Wednesday, October 30

7 a.m.?4 p.m. ET, Saturday, October 19

For Study Participants

PHONE: 866-917-0941 toll-free for educators in the United States only 7 a.m.?8 p.m. ET, Wednesday, October 16

Office of Testing Integrity (OTI)

Contact immediately if test books or alternate test formats are missing, or if test security is in question:

PHONE: 1-800-353-8570 (toll-free for educators in the United States, U.S. Virgin Islands, Puerto Rico and Canada only) +1-609-406-5430 outside of the U.S.

College Board Services for Students with Disabilities (SSD)

If you have questions about procedures for testing students with disabilities, contact:

WEB: ssd MAIL: College Board

Services for Students with Disabilities P.O. Box 6226 Princeton, NJ 08541-6226 EMAIL: ssd@info. PHONE: 844-255-7728 (toll-free for U.S. educators

with SSD inquiries only) +1-212-713-8333 outside of the U.S.

HOURS: 8 a.m.?6 p.m. ET, M?F FAX: 609-771-7944 Send eligibility-related mail such as SSD Coordinator Forms or applications for accommodations to:

MAIL: College Board SSD P.O. Box 7504 London, KY 40742-7504

FAX: 866-360-0114

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2019 PSAT/NMSQT Coordinator Manual

PART 1: For Test Coordinators

This manual is split into two parts.

Part 1: For Test Coordinators covers everything test coordinators need to know and do before, during, and after the test administration.

Part 2: For Proctors and Monitors includes standard and accommodated test day scripts, instructions for test administration, and guidelines for dealing with irregularities on test day. Test coordinators should read and familiarize themselves with this part of the manual as well.

Introduction

Set aside time before test day to read both parts of this manual carefully so all procedures will be familiar and easy to follow when you administer the test. We depend on you and your staff to administer the test according to this manual so all students have the same opportunity to do their best.

Using This Manual

This manual is your guide for supervising the administration of the PSAT/NMSQT at your school and for creating the best possible environment for your students on test day.

Each section of Part 1 is organized with tasks (what you need to do) and key information (what you need to know). For example, tasks related to room selection are followed by key information about seating requirements.

Part 1 for Test Coordinators

Before the Test

Before the test you'll need to prepare your space, staff, students, and materials. Completing the tasks in Before Test Day Tasks and Information prepares you for testing.

During the Test

During the test you'll have activities to organize, including admitting students, assisting your staff, maintaining security, and distributing and collecting materials. Completing the tasks in During the Test Tasks and Information will help ensure a smooth administration.

Part 1 covers the test coordinator's responsibilities for managing test day activities. Proctors will need to review the details covered in Part 2 for administering the test.

After the Test

After the test you'll have a few things to do to wrap up the administration, such as returning materials correctly. Completing the tasks in After the Test Tasks and Information ensures that students receive their scores.

Part 2 for Testing Staff

Give staff who will be administering the test a copy of this manual, and direct them to read Part 2 carefully. If they are administering the test with accommodations, they should pay special attention to the section Set Up for Testing Students with Accommodations on page 61, which explains the use of the different accommodated scripts in this manual, and Administer Accommodations on page 67, which explains the different accommodations.

Appendix Resources

You'll find timing charts, instructions for MP3 audio format, the Irregularity Chart, a Glossary of Terms, a seating chart, and other resources in the Appendix (see the Table of Contents for a complete list with page references).

Typographical Icons

Typographical icons are used throughout the manual to draw your attention to specific information and action items.

Contact by phone

Procedures or information for providing accommodations to students with disabilities

Security requirement

Coordinator Manual 2019 PSAT/NMSQT

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