MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS / …

MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS / MULTIFUNCTIONAL DIGITAL SYSTEMS

Scanning Guide

?2012 - 2015 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC.

Preface

Thank you for purchasing TOSHIBA Multifunctional Digital Systems or Multifunctional Digital Color Systems. This manual provides instructions on how to use the equipment for scanning and Internet faxing. Read this manual before using your Multifunctional Digital Systems or Multifunctional Digital Color Systems. Keep this manual within easy reach, and use it to configure an environment that makes the best use of the e-STUDIO's functions.

The e-STUDIO507 Series, e-STUDIO456 Series, e-STUDIO857 Series and e-STUDIO856 Series provide the scanning function as an option. However, this optional scanning function is already installed in some models.

How to read this manual

Symbols in this manual

In this manual, some important items are marked with the symbols shown below. Be sure to read these items before using this equipment.

Indicates a potentially hazardous situation which, if not avoided, could result in death, serious injury, or serious damage, or fire in the equipment or surrounding objects. Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injury, partial damage to the equipment or surrounding objects, or loss of data.

Indicates information to which you should pay attention when operating the equipment.

Other than the above, this manual also marks information that may be useful for the operation of this equipment with the following signs:

Describes handy information that is useful to know when operating the equipment.

Pages describing items related to what you are currently doing. See these pages as required.

Model and series names in this manual

In this manual, each model name is replaced with a series name as shown below.

Model name e-STUDIO5540C/6540C/6550C e-STUDIO2040C/2540C/3040C/3540C/4540C e-STUDIO206L/256/306/356/456/506, e-STUDIO256SE/306SE/356SE/456SE/506SE e-STUDIO556/656/756/856, e-STUDIO556SE/656SE/756SE/856SE e-STUDIO2050C/2550C e-STUDIO2555C/3055C/3555C/4555C/5055C e-STUDIO2555CSE/3055CSE/3555CSE/4555CSE/5055CSE e-STUDIO307LP e-STUDIO306LP e-STUDIO5560C/6560C/6570C e-STUDIO207L/257/307/357/457/507 e-STUDIO557/657/757/857

Series name in this manual e-STUDIO6550C Series e-STUDIO4540C Series e-STUDIO456 Series

e-STUDIO856 Series

e-STUDIO2550C Series e-STUDIO5055C Series

e-STUDIO307LP e-STUDIO306LP e-STUDIO6570C Series e-STUDIO507 Series e-STUDIO857 Series

Preface 1

 Explanation for control panel and touch panel

Illustrations for the control panel and the touch panel shown in this manual are those of the e-STUDIO4540C Series. The shape and location of some buttons on the control panel and the dimension of the touch panel of the other models differ depending on the model, however, the names and functions of the buttons and parts are the same.

The details on the touch panel menus may differ depending on the operating environment such as whether options are installed.

The illustration screens used in this manual are for paper in the A/B format. If you use paper in the LT format, the display or the order of buttons in the illustrations may differ from that of your equipment.

Trademarks

The official name of Windows Vista is Microsoft Windows Vista Operating System. The official name of Windows 7 is Microsoft Windows 7 Operating System. The official name of Windows 8 is Microsoft Windows 8 Operating System. The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System. The official name of Windows Server 2008 is Microsoft Windows Server 2008 Operating System. The official name of Windows Server 2012 is Microsoft Windows Server 2012 Operating System. Microsoft, Windows, Windows NT, and the brand names and product names of other Microsoft products

are trademarks of Microsoft Corporation in the US and other countries. Apple, AppleTalk, Macintosh, Mac, Mac OS, Safari, iPhone, iPod touch, and TrueType are trademarks of

Apple Inc. in the US and other countries. AirPrint, AirPrint logo, and iPad are trademarks of Apple Inc. IOS is a trademark or registered trademark of Cisco in the U.S. and other countries and is used under

license. Adobe, Acrobat, Reader, and PostScript are either registered trademarks or trademarks of Adobe Systems

Incorporated in the United States and/or other countries. Mozilla, Firefox and the Firefox logo are trademarks or registered trademarks of Mozilla Foundation in the

U.S. and other countries. IBM, AT and AIX are trademarks of International Business Machines Corporation. NOVELL, NetWare, and NDS are trademarks of Novell, Inc. TopAccess is a trademark of Toshiba Tec Corporation. Other company and product names given in this manual or displayed in this software may be the

trademarks of their respective companies.

2 Preface

CONTENTS

Preface....................................................................................................................................... 1

Chapter 1 OVERVIEW

Scan Features ........................................................................................................................... 6 Scan functions ....................................................................................................................... 6 Scan speed ......................................................................................................................... 11 Templates............................................................................................................................ 13

Internet Fax Features ............................................................................................................. 14

Chapter 2 BASIC OPERATION

Viewing Touch Panel for Scan Menu .................................................................................... 18 Default Settings ...................................................................................................................... 20 Scan to e-Filing....................................................................................................................... 21 Scan to File ............................................................................................................................. 22 Scan to E-mail......................................................................................................................... 31 Scan to USB ............................................................................................................................ 38 Web Service (WS) Scan ......................................................................................................... 43 Using Saved Scan Data.......................................................................................................... 45

Using scan data saved as e-Filing documents .................................................................... 45 Using scan data saved as files ............................................................................................ 45 Viewing the Scan Job Status and Log.................................................................................. 47 Viewing the scan job status ................................................................................................. 47 Viewing the scan job log...................................................................................................... 48

Chapter 3 USEFUL FUNCTIONS

Changing Scan Settings ........................................................................................................ 50 Specifying color mode ......................................................................................................... 50 Specifying resolution ........................................................................................................... 51 Selecting original mode ....................................................................................................... 51 Changing orientation ........................................................................................................... 53 Scanning 2-sided originals .................................................................................................. 54 Specifying original size ........................................................................................................ 55 Changing compression ratio................................................................................................ 56 Removing blank pages ........................................................................................................ 56 Erasing black frames around images .................................................................................. 57 Adjusting exposure .............................................................................................................. 59 Adjusting contrast ................................................................................................................ 59 Adjusting background density.............................................................................................. 59 Adjusting sharpness ............................................................................................................ 60 Adjusting color balance ....................................................................................................... 60 Reducing ADF scan noise ................................................................................................... 61

Previewing Scans ................................................................................................................... 62 Specifying E-mail Addresses ................................................................................................ 64 Scanning With Dual Functions (Dual Agents) ..................................................................... 79 Encrypting PDF Files ............................................................................................................. 82

CONTENTS 3

Chapter 4 USING TEMPLATES

Registering Scan Templates ................................................................................................. 86 Using Scan Templates ........................................................................................................... 92

Chapter 5 OTHER SCANNING METHODS

Scanning Images Using the TOSHIBA e-STUDIO Remote Scan Driver .......................... 104 Scanning Images Using the TOSHIBA e-STUDIO WIA Driver .......................................... 105 Loading Images Using the TOSHIBA Office Scan Add-In in Microsoft Office 2013 ....... 106

Chapter 6 INTERNET FAX

Precautions for Internet Fax Transmissions ..................................................................... 108 Viewing Touch Panel for Fax Menu .................................................................................... 109 Sending Internet Faxes ........................................................................................................ 111

Sending Internet faxes ...................................................................................................... 111 Saving sent data as a file (Internet fax and file) ................................................................ 114 Setting advanced functions ............................................................................................... 120 Receiving Internet Faxes ..................................................................................................... 124 Available file formats ......................................................................................................... 124 Receiving Internet faxes .................................................................................................... 124 Viewing the Internet Fax Job Status and Log .................................................................... 125 Viewing the Internet fax job status..................................................................................... 125 Viewing the send log for Internet fax jobs.......................................................................... 126 Viewing the receive log for Internet fax jobs...................................................................... 127 Saving contact information to the address book................................................................ 127 INDEX ................................................................................................................................................................... 129

4 CONTENTS

OVERVIEW

1.

This chapter provides an overview of the scan and Internet Fax features.

Scan Features........................................................................................................................... 6

Scan functions........................................................................................................................................................6 Scan speed .......................................................................................................................................................... 11 Templates .............................................................................................................................................................13

Internet Fax Features ............................................................................................................. 14

1 OVERVIEW

Scan Features

With the equipment, originals placed in the Reversing Automatic Document Feeder* or on the original glass can easily be scanned as image data. The image data can then be stored in the e-Filing boxes and/or the shared folder of the equipment and/or sent to e-mail addresses.

* The Reversing Automatic Document Feeder is optional for e-STUDIO4540C Series, e-STUDIO507 Series, e-STUDIO456 Series, e-STUDIO2550C Series, e-STUDIO5055C Series, e-STUDIO307LP and e-STUDIO306LP.

Scan functions

This equipment supports 5 scan functions; "Scan to e-Filing", "Scan to File", "Scan to E-mail", "Scan to USB" and "Web Service Scan".

e-STUDIO507 Series, e-STUDIO456 Series, e-STUDIO857 Series and e-STUDIO856 Series provide the scanning function as an option. However, this optional scanning function is already installed in some models.

These functions below are available only when the hard disk is installed in the equipment. - Scan to e-Filing - Scan to File (MFP LOCAL) - Specifying more than one network folder (REMOTE 1 / REMOTE 2) - Saving scans as XPS files - Previewing scans - Scanning With Dual Functions (Dual Agents) - Saving sent data as a file in the shared folder of the equipment by Internet fax (Internet Fax and File)

6 Scan Features

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