Iowa State University



County Fair Partnership Agreement Appendix “Examples”The follow examples are provided to show how some Fair Boards, Extension Councils, and FFA Chapters have addressed important decisions for a successful fair. These are only examples and can be modified through discussion by the parties involved to achieve a mutual benefit.Mission StatementShould recognize the agricultural heritage of Iowa, rural communities, and the role of fairs in our culture.Should commit to a safe, positive, and inclusive experience for participants and fair goers.Conflict of InterestEffective communication between Fair Board, Extension Council, and FFA Chapters is important.Conflicts of interests that may arise from having the same individual representing two or more of the partners should be avoided. Point of ContactExtension, Fair Board, and FFA should each identify a point of contact for discussion on county fair Partnership Agreement related issues. These individuals are responsible for maintaining open lines of communication.Superintendent selectionHave a job description for superintendents that describes roles and expectations.Superintendents should be mutually agreed upon.Extension and FFA recommend individuals to serve and present to Fair Board for discussion.Judge selectionJudges should be mutually agreed upon.Fair Board approves a budget for judges and presents to Extension and FFA.Extension and FFA nominate judges to the Fair Board for approval.Additional cost of judges over the budgeted amount is covered by Extension and FFA.Veterinarian selectionVeterinarian should be mutually agreed upon.Fair Board approves a budget for veterinarian and presents to Extension and FFA.Extension and FFA nominates veterinarian to the Fair Board for approval.Show ScheduleShow schedule should be mutually agreed upon.Extension and FFA propose a show schedule to Fair Board by March 1 for approval. Addition or removal of classes that require premiums must be approved by Fair Board prior to printing of the Fair Book.Rules and Code of Ethics4-H code of ethics, Reference 4-H 202 and FFA 202 requirements.Iowa State Fair rule book, latest version. recruitment and selectionHave a job description for volunteers and appropriate training.Volunteers should be recruited by all parties and communicated to other parties.Volunteers engaged in 4-H youth activities will be have background check conducted by Extension, will be considered 4-H volunteers, and will be covered under Extension insurance.Volunteers without background check cannot be 4-H volunteers.Conflict resolutionThe conflict resolution process should be determined in advance and published in the Fair Book.The process should involve the appropriate partners for the conflict, i.e., 4-H disputes should be resolved by 4-H, FFA disputes should be resolved by FFA, and Fair Board disputes should be resolved by Fair Board.If it involves more than one party, the committee should include equal representation from the partners (Fair Board, Extension and FFA).Borrowed equipmentIf equipment is borrowed to assist with the fair, a single point of contact should be responsible for the security and safe operation of the equipment.Sale of livestock or ribbonsA superintendents should be appointed to organize and oversee the sale.Auctioneers and clerks should be experienced and bonded to handle funds.4-H and FFA are responsible for finding buyers and assuring that thank you notes are sent to buyers. ................
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