MINUTES



MINUTESBOARD OF MUNICIPAL OFFICERSTOWN OF HUDSONSELECTMEN MEETING – 7PMMONDAY, JUNE 2, 2014ITEM 1: OPEN MEETING Chairman, Deanna Thurston called meeting to order AT 7:06PM. PRESENT: Selectmen – Deanna Thurston, Donald Grant, Kirby Ellis, Norman Veazie and Milissa Smart.ITEM 2: APPROVAL OF MINUTESMay 5, 2014 – Motion by D. Grant seconded by K. Ellis to accept minutes. Discussion – none. Vote – all in favor. ITEM 3: BOARD OF ASSESSORS/MUNICIIPAL OFFICERS Adjustment(s) to agenda-. None Review and approval of bank statements –Motion by D. Thurstonseconded by M. Smart to approve statements. Discussion-none. Vote- all in favor. School Budget Referendum Warrant- Warrant signed by Selectmen.Discussion- D. Grant gave info. from School Board meeting he attended that there was a 3% increase due to increase in State valuation. The way the State valuation is done is similar to Town Assessing valuation. He encourages all to attend the June 5th Budget Meeting and recommends approval of budget. He gave information that the Superintendent Dan Higgins will be leaving this school district this year. Abatements – Map 2/Lot 4 Acct 782- Motion by K. Ellis seconded by D. Grant to approve abatement as written. Discussion. Discussion was on ifthis was same abatement approved at last meeting. Clerk explained that D. Smith, Assessing Agent explained that acreage was not correct onoriginal statement. Vote- all approved. ITEM 4: COMMITTEE REPORTS Scholarship Comm. –D. Thurston gave information on the recent meeting held and that they reviewed and approved 5 scholarships requests that had been received. Cemetery Comm. – B. Willett gave information on recent meeting. They met with J. Young and went over cemetery maps. Also met with B. Chase and went over burial permits and death certificates. Stated that State law requires that cemeteries are mowed from May 1st to Sept 30. Due to work with maps all veterans received an American flag on their plot. The open and close times signs for cemeteries have been placed.(c Senior Housing Fact Finding Comm. – M. Scranton gave info on public meeting that was held on May 20. There were only about 20 peoplepresent including the committee members. She said at this time the committee needed to have input from Selectmen as to if they wanted the committee to continue and how they would like the committee to proceed at this time. D. Thurston stated that she felt it was worth the effort if they were people willing to continue with this project. This would take very dedicated people willing to do the work involved with funding etc. N. Veazie asked if they knew if there was any funding source available. M. Scranton stated that they been given info that there is funding available but this would take further work and time to establish. Once funding availability was done anything further would have to go on a warrant article for resident approval at annual town meeting. The decision was to have the committee continue with complying data for funding. ITEM 5: DEPARTMENT REPORTS None available. ITEM 6: UNFINISHED/OLD BUSINESSRoadside mowing bids. 2 Bids received. They were opened by Chair Thurston and read. 1st Bid – Vance Lambert- $1,150. per mowing. 2nd Bid – R. Drew - $490. 1st mowing/ 2 mowings for $980.00. Motion by D. Grant seconded by K. Ellis to accept the lowest bid. Discussion- To accept for one mowing or 2 mowings. It was agreed to go with one mowing at this time and if second mowing needed will bring to another meeting for discussion and a vote. Vote- all in favor. Metal at 158 Corinth Rd –N. Veazie gave update that the metal has been moved to the Transfer Station.Update on snowplow contact specifications. D. Grant has done a draft for specifications and contract and will forward to all selectmen for their review. Motion by D. Thurston seconded by K. Ellis to table until everyone has an opportunity to review. Discussion- It was discussed that contract should be put out to bid. The discussion was also that having someone local, experienced and with the necessary equipment is beneficial to the town. Vote- all in favor. ITEM 7: NEW BUSINESS Salt/sand bid. – Motion by D. Grant seconded by D. Thurston to table until J. Young is present. Discussion- J. Young should get quotes to compare and discuss and contact Regional coordinator for their pricing quotes. Vote- all in favor. ACO-Late fees- B. Chase gave info that ACO called to say that she would be willing to pursue late fees for $20.00 per household. Motion by D. Grant seconded by K. Ellis to have the ACO do this for this fee. Discussion- Late fee for each dog is $25.00 therefore the town would receive $5.00 per dog. Vote- all in favor. (c ) Road postings – Motion by D. Grant second by K. Ellis to table until next meeting when more info is available. Discussion-none. Vote-all in favor.(d) Paving – D. Grant gave info that Corinth Town Manager, had contacted him to inquire if the Town of Hudson would be interested in being included in bid proposals for paving. Motion by D. Grant seconded by K. Ellis to contact Corinth Town Manager, T. Gould and have the Town of Hudson as part of any paving bid proposals. Discussion- It was discussed that being part of any bid proposals with other towns should help with getting better pricing. Vote- all in favor.(e) Pond Rd Grading/Calcium. Clerk B. Chase gave info that the Town Manager in Bradford called today to say that they would be grading the Pond Rd. tomorrow and wanted to know if the town wanted their section graded. They would also be ordering calcium soon if the Town of Hudson wanted they would also need to know this. Bradford would be charging the town at $125.00 per hour for this service. Motion by D. Grant seconded by N. Veazie to not approve tomorrow’s grading. Discussion- It was discussed that there was recent work done on the Pond Rd. probably did not need grading at this time. The Town of Bradford is not able to give an exact amount of the cost to do this grading. The grader operator currently doing the grading is doing the road according to State recommendations which is to make 3 to 4 passes on each side of the road and 1 or 2 passes down the middle. This would take a lot of time and the person is new and currently needs a lot of time as he is still learning. Discussed J. Young checking on other alternatives before grading is required on this road. B. Chase asked the Bradford Town Manager to please contact the town office for the next scheduled grading of the Pond Rd. Vote- all in favor. ITEM 8: OPEN SESSIONPublic –M. Scranton gave update info on the community yard sale. The date they would like to have this yard sale is Saturday, August 9th from 8 am to 2 pm. She has purchased and will be donating plastic tablecloths to protect the town tables. In case of rain the yard sale will be in the gym.Selectmen- D. Thurston gave info on invitation received from USA Energy Group for informational meeting 6/17 on the future of PERC and discussion on solid waste issues. She will put on her schedule to try to attend as well as having Transfer Station attendant J. Young attend. ITEM 10: EXECUTIVE SESSIONNoneITEM 11: ADJOURNMENTMotion by K. Ellis seconded by D. Grant to adjourn meeting. Discussion - None. Vote – all in favor. Meeting adjourned by Chair Thurston at 8:50 pm. Respectfully Submitted,Bonnie R. Chase, Town Clerk Chair, Deanna Thurston __________________________________________Selectman, Donald Grant _________________________________________Selectman, Kirby Ellis ___________________________________________Selectman, Norman Veazie ________________________________________ Selectman, Milissa Smart __________________________________________ ................
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