Question



The following is additional information regarding Invitation to Bid #TRN-3812 titled Roadway Construction Materials and Debris Disposal released on 10/05/2017. The due date and time has been changed to 11/15/2017 at 3:00 PM (Pacific). This addendum includes both questions from prospective bidders and the City’s answers and revisions to the ITB. This addendum is hereby made part of the ITB and therefore, the information contained herein shall be taken into consideration when preparing and submitting a bid.

|Item # |Date Received |Date Answered |Vendor’s Question |City’s Answer |ITB Revisions |

|2 |10/10/2017 |10/20/2017 |There are not enough spots for us to put all our prices|Use empty cells titled “Definition unless Contractor |See Item #1 |

| | | |for concrete and asphalt disposal. We would need the |has notes otherwise:” or “Additional Information / | |

| | | |following boxes. |Notes” to clarify pricing. For example: | |

| | | | | | |

| | | |Clean Portland cement concrete 2 feet and smaller. |Add. Info | |

| | | |Clean Portland cement concrete 2 to 4 feet. |Bid Price | |

| | | |Clean Portland cement concrete 2 feet and smaller with |Unit | |

| | | |rebar or wire. | | |

| | | |Clean Portland cement concrete 2 to 4 feet with rebar | | |

| | | |or wire. |$ | |

| | | |Mixed Asphalt and Portland Cement Concrete, 2 ft in |$/ton | |

| | | |diameter and smaller   | | |

| | | |Mixed Asphalt and Portland Cement Concrete, 2 -4 ft in | | |

| | | |diameter |$ | |

| | | |Mixed Asphalt and Portland Cement Concrete, 2 ft in |$/Solo | |

| | | |diameter and smaller with rebar or wire | | |

| | | |Mixed Asphalt and Portland Cement Concrete, 2 -4 ft in | | |

| | | |diameter with rebar or wire |$ | |

| | | | |$/Trk & Trl | |

| | | |Also, the formatting at the bottom of page 7 and 8 is | | |

| | | |not correct not all of the boxes line up. |≥ 2’ | |

| | | | |≤ 2’ | |

| | | | |$20.00 | |

| | | | |$30.00 | |

| | | | |$/cy | |

| | | | | | |

| | | | | | |

| | | | |See “Disposal Services Pricing” table on Pg. 7 of 14 in| |

| | | | |the Revised Bid Offer Form. | |

| | | | | | |

| | | | |Furthermore, we have corrected the formatting on Pg. 7 | |

| | | | |and 8. | |

|3 |10/12/2017 |10/20/2017 |Is the City interested in recycled materials? If so, |Please list recycled material pricing in the “Custom, |See Item #1 |

| | | |where should these items be placed in the Bid Offer |Off-the-Shelf, or Other Products or Services” table on | |

| | | |Form? |Pg. 12 of 14 of the revised Bid Offer Form. | |

|4 |10/12/2017 |10/20/2017 |Can we provide pricing for disposal services by Truck &|Yes. See “Disposal Services Pricing” table on Pg. 7 of|See Item #1 |

| | | |Trailer or Solo? |14 in the Revised Bid Offer Form. | |

| |10/12/2017 |10/20/2017 |We have a “Break-Up Fee” for broken concrete greater |Use empty cells titled “Definition unless Contractor |See Item #1 |

|5 | | |than 2 ft. x 2 ft. How do we provide pricing? |has notes otherwise:” or “Additional Information / | |

| | | | |Notes” to clarify pricing. Include the “Break-Up Fee” | |

| | | | |within pricing for the applicable size. For example: | |

| | | | | | |

| | | | |Add. Info | |

| | | | |Bid Price | |

| | | | |Unit | |

| | | | | | |

| | | | | | |

| | | | |$ | |

| | | | |$/ton | |

| | | | | | |

| | | | | | |

| | | | |$ | |

| | | | |$/Solo | |

| | | | | | |

| | | | |≥ 2x2 | |

| | | | |≤ 2x2 | |

| | | | |$20.00 | |

| | | | |$30.00 | |

| | | | |$/Trk & Trl | |

| | | | | | |

| | | | | | |

| | | | |$ | |

| | | | |$/cy | |

| | | | | | |

| | | | | | |

| | | | |See “Disposal Services Pricing” table on Pg. 7 of 14 in| |

| | | | |the Revised Bid Offer Form. | |

|6 |10/13/2017 |10/20/2017 |Page 5 of 12 |The Bid Offer Form provides the following: |See Item #1 |

| | | |Cementitious Materials Pricing Block #4 |*** All admixtures shall meet the requirements of | |

| | | |Cement Concrete CL 6.5 (1-1/2 Utility Cut Repair |Standard City Specification Section 9-23 for the type | |

| | | |Additional Notes: Provides 4 hours working and |specified. Admixture charges shall only be applied when| |

| | | |transport time and is batched with a water-reducing |City of Seattle forces have requested specific | |

| | | |agent to 3.5” Slump |admixtures in addition to those already part of the mix| |

| | | | |design on order. Upon request by the City of Seattle, | |

| | | |6.5 sack 1-1/2” High-Early Cement (A finer Grind Cement|vendors may be asked to provide data sheets on the | |

| | | |“HOT”). You are asking for extending hours to allow |Admixtures. | |

| | | |working time. This would require the customer ordering|See note on the bottom of Pg. 6 of 14 in the Revised | |

| | | |6 ounces of Retarder. Would it be possible to add a |Bid Offer Form. | |

| | | |box where the supplier may add an admixture with the | | |

| | | |option to price it by $/oz and by $/cwt (cementitious |See Also Pg. 5 of 14, Block 4 of the Revised Bid Offer | |

| | | |weight)? |Form for additional units of measure. | |

|7 |10/13/2017 |10/20/2017 |Page 6 of 14 |See Pg. 6 of 14, Block 6 of the Revised Bid Offer Form |See Item #1 |

| | | |Fluidized Thermal Backfill – High Strength Block #6 |for additional units of measure. | |

| | | |Seattle City Light Material Standard; this mix is | | |

| | | |typically used for PSE & SCL primary and secondary | | |

| | | |feeder lines. | | |

| | | | | | |

| | | |Recommendation: It is contractor’s responsibility to | | |

| | | |order color – Color is NOT included in this mix or mix | | |

| | | |pricing and is ordered and billed as a separate line | | |

| | | |item. 4 LBS of Red per cubic yard is typically | | |

| | | |required when pouring High Strength Fluidized Backfill.| | |

| | | |We would like to recommend adding a place for Color | | |

| | | |with the option to price it by $____/cwt and an option | | |

| | | |$_____/cy. | | |

|8 |10/13/2017 |10/20/2017 |Page 6 of 14 |See Pg. 6 of 14, Block 8 of the Revised Bid Offer Form.|See Item #1 |

| | | |Accelerating Admixture Block 8 | | |

| | | |We like the option of pricing $/oz & 1%/cwt. This is | | |

| | | |very helpful! | | |

| | | | | | |

| | | |Recommendation: Allow supplier to enter in the supplier| | |

| | | |product number and product name. The area for the | | |

| | | |description is currently grayed out. We do not want to| | |

| | | |write in a restricted area. | | |

|9 |10/13/2017 |10/20/2017 |Page 6 of 14 |See Pg. 6 of 14, Blocks 10 – 12 of the Revised Bid |See Item #1 |

| | | |Admixture Block 10 thru 12 |Offer Form. | |

| | | | | | |

| | | |Recommendation: To copy Block 8 with the option of | | |

| | | |pricing $/oz & 1%/cwt. Allow the Supplier to include | | |

| | | |the product number and description. | | |

|10 |10/13/2017 |10/20/2017 |Page 7 of 14 |You may attach additional pages to describe overtime |See Item #1 |

| | | |Non-Standard Cementitious Materials |rates. See Page 14 of 14, Section 9 in the revised Bid| |

| | | |Concrete Plant Openings |Offer Form. | |

| | | | | | |

| | | |Recommendations: Provide an entire page for overtime | | |

| | | |rates. | | |

|11 |10/13/2017 |10/20/2017 |Page 13 of 14 |You may attach additional pages upon the City’s |N/A |

| | | |#9 Business Hours – states if necessary attach |request. In this case, if there is additional | |

| | | |additional pages. |information regarding business hours, please attach | |

| | | | |additional pages to provide such information. | |

| | | |Question: Page 11 of 17 – Do not submit extra | | |

| | | |comments, explanations, information, or changes. Do | | |

| | | |not attach your boilerplate. We consider overtime | | |

| | | |rates a boilerplate. Contradiction to the above page | | |

| | | |13 of 14 #9 Business hours. | | |

|12 |10/13/2017 |10/20/2017 |Page 7 of 14 included with Short Haul, Standby, and |You may describe/list fees in existing cells. |See Item #1 |

| | | |Return Concrete | | |

| | | | |Description | |

| | | |Recommendation: Add a box for Short Haul Saturday to |Fees | |

| | | |include with Short Haul Weekday |Notes | |

| | | |Add a box for Saturday Rates. Saturday Rate: | | |

| | | |Additional $ ___/cy. This is an additional charge to |Short Haul | |

| | | |the mix pricing because our Drivers/Operators are all |$50.00 /CY | |

| | | |on overtime. Seattle Transportation and all affiliated|$60.00 /CY | |

| | | |entities, place concrete orders for Saturday deliveries|Weekday | |

| | | |regularly. |Weekend | |

| | | | | | |

| | | | | | |

| | | | |See “If applicable, Delivery Pricing” on Page 7 of 14 | |

| | | | |of the Revised Bid Offer Form. | |

|13 |10/13/2017 |10/20/2017 |Allow and area for your Down Town Traffic Control Zone |Per Page 13 of 14, Section 1 of the Revised Bid Offer |See Item #1 |

| | | |Fees (1, 10 & 30 Day Permit Fees) |Form, “[t]he bid prices shall include and cover all | |

| | | | |duties, handling, and charges incidental to the | |

| | | | |requested work, excluding Sales Tax or Use Tax. Bidder| |

| | | | |shall agree to all City Terms and Conditions without | |

| | | | |exception.” | |

|14 |10/13/2017 |10/20/2017 |Provide an entire page for Off the Shelf Products and |See “Customer, Off-The-Shelf, or Other Products or |See Item #1 |

| | | |Services |Services” on Page 12 of 14 of the Revised Bid Offer | |

| | | | |Form. | |

|15 |10/13/2017 |10/20/2017 |Page 13 of 14 #6 |Per Page 13 of 14, Section 6 of the Revised Bid Offer |See Item #1 |

| | | | |Form, “[t]here shall be no additional charges paid for | |

| | | |ACI 306 Minimum Concrete Temperature per table 3.1 |the following, and any costs associated with these | |

| | | | |elements are to be included in the Bid Offer | |

| | | |We charge from November 1st thru March 31st charges |Form…additional fees for hot water charges for Portland| |

| | | |$___/cy for ACI 306 Minimum Concrete Temperatures which|cement concrete pavement work.” | |

| | | |is label as 60Degree Concrete. | | |

| | | | | | |

| | | |Full HOT WATER is available upon request and used by | | |

| | | |Seattle Transportation in cold weather. | | |

| | | | | | |

| | | |Recommendation: Provide a box for ACI 306 Cold Weather| | |

| | | |Concreting priced per cubic yard. | | |

|16 |10/16/2017 |10/20/2017 |Payroll Administration Fee added $_____ per month. |See Item #13 |See Item #1 |

| | | | | | |

| | | |This fee will include LCP, I & A, & Prevailing Wages. | | |

|17 |10/19/2017 |10/20/2017 |On page 12 of 14 I would suggest leaving the |N/A |See Item #1 |

| | | |nonstandard disposal services Unit section blank.  Then| | |

| | | |provider can put in by the load or each or ton so there| | |

| | | |will be no confusion come billing time.  | | |

|18 |10/19/2017 |10/20/2017 |Concerning Waste Certification Documentation Process |Yes, you may attach additional information to meet the |N/A |

| | | |and Forms.  Should this be done by attaching such |requirements stated in the Waste Acceptance Form. | |

| | | |information to the back of the bid form?  You have | | |

| | | |three bullet points on form.  I would presume just | | |

| | | |attaching our regular paperwork describing such | | |

| | | |chemicals and limits and sizes should suffice.  | | |

|19 |N/A |10/30/2017 |N/A |N/A |The deadline for bid submission is changed to |

| | | | | |11/15/2017 at 3:00 PM (Pacific). |

| | | | | | |

| | | | | |The deadline for questions is changed to 11/10/2017. |

|20 |N/A |11/01/2017 |N/A |N/A |For clarification, the purpose of ITB #3812 is as |

| | | | | |follows: |

| | | | | | |

| | | | | |The awarded contracts for roadway construction |

| | | | | |materials (e.g., mineral aggregates, asphalt products, |

| | | | | |bituminous materials, and similar products) are for the|

| | | | | |supply of such materials to the City’s crews at various|

| | | | | |non-public works project sites. Additionally, the |

| | | | | |awarded contracts for disposal services are for waste |

| | | | | |dumping locations that accept and recycle debris (e.g.,|

| | | | | |broken concrete, asphalt, rocks, brush, land clearing |

| | | | | |debris, rubble, dirt, and stumps) from the City’s |

| | | | | |crews. The disposal services do not include hauling of|

| | | | | |such debris because the City has separate contracts for|

| | | | | |hauling services. |

| | | | | | |

| | | | | |Furthermore, the awarded contracts are not for |

| | | | | |cementitious materials. See Item #21. Additionally, |

| | | | | |the awarded contracts are not for services subject to |

| | | | | |prevailing wage requirements under WAC 296-127-018. |

| | | | | |Therefore, no successful vendor may (i) deliver roadway|

| | | | | |construction materials to a public works project site |

| | | | | |or (ii) remove or otherwise haul roadway construction |

| | | | | |materials from a public works project site. |

| | | | | | |

| | | | | |For those who have submitted a bid and are impacted by |

| | | | | |the clarification, you may submit a request to withdraw|

| | | | | |your bid and either submit a new bid or completely |

| | | | | |withdraw from the bidding process. |

|21 |N/A |11/01/2017 |N/A |N/A |The following sections are hereby removed from the |

| | | | | |Revised Bid Offer Form: (i) Cementitious Materials |

| | | | | |Pricing; (ii) Nonstandard Cementitious Materials |

| | | | | |Pricing; and (iii) If applicable, Delivery Pricing. |

| | | | | |The materials under this section will be bid at a later|

| | | | | |date. |

| | | | | | |

| | | | | |For those who have submitted a bid and are impacted by |

| | | | | |the removal, you may submit a request to withdraw your |

| | | | | |bid and either submit a new bid or completely withdraw |

| | | | | |from the bidding process. |

|22 |N/A |11/01/2017 |Does pricing need to be provided for mixed asphalt |Bidder may provide such pricing in the Custom, Off-the |N/A |

| | | |concrete and Portland Cement Concrete over 4 feet in |Shelf, or Other Products or Services section, at the | |

| | | |diameter? |Bidder’s choosing. | |

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