AGENDA
DESOTO COUNTY BOARD OF SUPERVISORS
BOARD MEETING MINUTES
Bill russell, PRESIDENT 2007 PRESIDING
November 5, 2007
A. CALL TO ORDER
The November 5, 2007, meeting of the DeSoto County Board of Supervisors was called to order by Supervisor Bill Russell, Board President.
Deputy Carl Hurt of the DeSoto County Sheriff’s Department was present and did open the DeSoto County Board of Supervisors meeting in a regular session to hear any and all business to come before the Board. The following were present:
Supervisor Jessie Medlin------------------District 1
Supervisor Eugene C. Thach-------------District 2
Supervisor Bill Russell--------------------District 3
Supervisor Allen Latimer-----------------District 4
Supervisor Tommy Lewis----------------District 5
W. E. Sluggo Davis------------------------Chancery Clerk
Michael Garriga----------------------------County Administrator
Tony Nowak--------------------------------Board Attorney
Deputy Carl Hurt---------------------------Sheriff’s Department
B. INVOCATION
Supervisor Allen Latimer presented the invocation.
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF OCTOBER MINUTES
The official minutes of the Board of Supervisors were read for the month of October, 2007, pursuant to Section 19-3-27 of the Mississippi Code of 1972, Annotated. Supervisor Jessie Medlin made the motion and Supervisor Allen Latimer seconded the motion to approve the minutes of the Board of Supervisors, for the month of October 2007, that a clarification by Board Attorney Tony Nowak to the Executive Session minutes for October 15, 2007, for Southaven Partners. The motion passed by a unanimous vote.
E. CONSENT AGENDA
The Board of Supervisors considered approval of the Consent Agenda as presented.
Supervisor Jessie Medlin asked about the release bond on Centerhill Crossing on the Road Bond Report. Supervisor Medlin said, the last time he was over there, the ditches looked bad and there was a lot of erosion. Road Manager Russell Dorris said he would look at the area and address any issues.
Supervisor Eugene Thach made the motion and Supervisor Allen Latimer seconded the motion to approve the Consent Agenda items as follows with the exception of the release of the maintenance bond on Centerhill Crossing on the Road Bond Report and to hold that item until a later date:
1. Accounting
a. Ratification of Monthly Health Claims
|The following is a recap of all insurance claims funded for the month of October and paid to Humana: |
| | | | | |
|Funding Request |Date Paid |Amount |Claim Type | |
|Date | | | | |
|10/1/07 |10/1/07 |$65,790.40 |Admin Fees | |
|10/1/07 |10/8/07 |$38,390.72 |Medical | |
|10/1/07 |10/8/07 |$2,957.65 |Dental | |
|10/8/07 |10/8/07 |$42,197.89 |Medical | |
|10/8/07 |10/8/07 |$3,294.20 |Dental | |
|10/15/07 |10/16/07 |$66,845.41 |Medical | |
|10/15/07 |10/16/07 |$4,834.70 |Dental | |
|10/22/07 |10/24/07 |$45,199.71 |Medical | |
|10/22/07 |10/24/07 |$4,358.25 |Dental | |
|10/22/07 |10/24/07 |$67,775.49 |Pharmacy | |
|10/29/07 |10/29/07 |$63,844.98 |Medical | |
|10/29/07 |10/29/07 |$1,818.00 |Dental | |
| | | | | |
| |TOTAL |$407,307.40 | | |
| | | | | |
| | | | | |
|October Book Balance |$3,495,975.17 | | |
|September Book Balance |$3,566,170.25 | | |
|August Book Balance |$3,677,455.13 | | |
|July Book Balance | |$3,603,162.04 | | |
|June Book Balance | |$3,564,033.30 | | |
|May Book Balance | |$3,532,141.05 | | |
b. Ratification of Bond Payments
Mississippi Development Bank Promissory Notes
Hancock Bank Ck# 031345 issued 10-25-2007 Total $79,169.55
$18,000,000 MS Development Bank Special Obligation Bonds
Trustmark Bank Ck# 031357 issued 10-31-07 Total $ 44,312.82
2. Justice Court Report (Including Fiscal Year End Report)
October, 2007
Criminal Cases Filed – 120 State Assessments - $45,845.00
Civil Cases Filed – 402 County General Fund - $95,190.61
Traffic Tickets Filed – 674 Total Collections - $144,835.61
Total Cases Filed – 1,196
3. Approval of Bailiff Pay
Liz Medlin - $120.00 Joe Holmes - $120.00 Lee Hodge - $80.00
4. Approval of Publication of Board Proceedings – Approval of Publication of Board Proceedings according to Section 19-3-33 of the Mississippi Code.
5. Sheriff’s Employee Report
Hires and terminations for pay periods ending:
10/15/2007
10/31/2007
HIRES:
09-28-2007 Jacob Williams
2007. David Mitchell
TERMINIATIONS:
08-18-2007 Denver Sowell
10-04-2007 Terex Severin
10-10-2007 Jason Wright
2007. Porshious Maxwell
10-19-2007 David Camp
10-19-2007 Brenda Glazier
10-23-2007 Larry Gatlin
6. M.A.S. Mid-Winter Conference January 14 – 17 – Approval for BOS to Travel
7. Family & Children’s Services
a. Approval to Appoint Mary Vernon to Sign Purchase Requisitions
b. Oretha Valentine as Assistant Receiving Clerk
8. Department of Road Management:
a. Road Report and Work Schedule
b. Road Bond Report
9. Chancery Clerk Allowance - $1,350.00
The motion passed by a vote as follows:
Supervisor Jessie Medlin----------------YES
Supervisor Eugene C. Thach------------YES
Supervisor Bill Russell-------------------YES
Supervisor Allen Latimer-----------------YES
Supervisor Tommy Lewis----------------ABSENT
See Exhibit E
F. OLD BUSINESS
G. NEW BUSINESS
1. United Way
County Administrator Michael Garriga said, at the last meeting, the Board of Supervisors wanted to get more information regarding payroll deductions for United Way. He said, at the Board’s request, he has asked representatives from United Way, Mr. Harry Shaw, President of United Way of the Mid-South, Mike Williams, Campaign Associate and Fred Ashwell, Director of Public Policies to come to the Board Meeting.
Mr. Harry Shaw addressed the Board of Supervisors about United Way. Mr. Shaw said it is a pleasure to be at the meeting and noted a lot of growth going on in DeSoto County and United Way of the Mid-South is delighted to be part of some of the solutions that help the citizens have a better quality of life. He said there are three hundred United Way organizations across the country. Each is separate and only connected in sharing the name United Way. He said United Way of the Mid-South is made up of a Board of 45 people. All counties in United Way of the Mid-South jurisdiction have representation on the Board. Mr. Shaw said, in 1994 United Way of Memphis changed their name to better indicate their jurisdiction to United Way of the Mid-South. Mr. Shaw said that United Way feels that every county should determine what agencies they want to fund. He explained that the concept is for local people to serve local people.
Mr. Shaw said, in DeSoto County in 2005, United Way collected $161,000 and distributed $355,000 back to the people who work in other counties and designate their money to DeSoto County. Mr. Shaw explained that every county disburses money within their county using local representatives to make those decisions.
Supervisor Bill Russell asked how much United Way spends on administrative costs. Mr. Shaw said less than 10%. He said currently they are at 9.8%. He said their administrative costs are greater than 10% of their collections in DeSoto County.
Supervisor Bill Russell said, at the recommendation of the Board Attorney, the county needs to get approval from the Attorney General for an association with United Way of the Mid-South. Board Attorney Tony Nowak said technically the statute only authorizes municipalities to associate with United Way.
Supervisor Bill Russell made the motion and Supervisor Jessie Medlin seconded the motion to authorize the Smith Phillips Mitchell Scott and Nowak Law Firm to get an opinion from the Attorney General regarding whether DeSoto County can participate in employee payroll deductions for United Way contributions. The motion passed by a unanimous vote.
Supervisor Eugene Thach said he would like for the County Administrator to get a feel from the county employees to see if they want to participate in contributing to United Way. County Administrator Michael Garriga asked if this will be a problem to set up in our payroll program. Comptroller Tom Arnold said he does not think so. See Exhibit G.1
2. DeSoto Arts Council
Elaine Abadie, Executive Director of the DeSoto Arts Council, said she is here today to say thank you for the county’s generous contributions to the Arts Council. Ms. Abadie explained the Arts Council program and different events they have hosted and participated in during the past year. She said they will be moving into a new office on Commerce Street in January. Ms. Abadie thanked the Board of Supervisors for their participation and interest in the Arts Council.
Supervisor Bill Russell commented that successful cities and counties are noted with having active arts councils and thanked Ms. Abadie for her work in DeSoto County.
3. Inventory Dispositions
a. Metro Narcotics - Preliminary
Reason for Location at
Asset # Serial # Description Disposal Preliminary
30581 AC – 693109 Sentry Safe Combination lock broken DCMN
32388 US35F110D9 Hewlett Packard Deskjet Broken DCMN
500 printer
31391 BQB02121403 Gateway Laptop Broken DCMN
31481 78-ZVL34 IBM Thinkpad Laptop Broken DCMN
32230 944A502060133 Drill Shelf Broken DCMN
10081 681 – A10946 Regency High Band Radio Broken DCMN
6229 SG58SU1T026 HP Deskjet Color Printer Broken DCMN
31662 1085597181 Lexmark Z 12–Color Printer Broken DCMN
33249 00045426726513 Computer DR 845 M Broken DCMN
33269 443900 Sony Mavica digital camera Broken DCMN
b. Juvenile Court/Youth Services – Final
Reason for Disposed Location at
Asset # Serial # Description Disposal of By Final
3340 D77FP31 Dell OptiPlex PC LOST/Affidavit attached LOST See Attachment
c. Animal Shelter – Final
35594 KM1031N IBM Thinkpad Stolen/Affidavit attached LW See Attachment
Supervisor Tommy Lewis made the motion and Supervisor Bill Russell seconded the motion to approve the inventory dispositions as presented by the inventory clerk Amy Henley. The motion passed by a unanimous vote. See Exhibit G.3
4. Justice Court/MIS – Data Systems Management – Approval of Contract
County Administrator Michael Garriga presented an approval of a maintenance agreement between Data Systems Management and DeSoto County for software in Justice Court.
At the recommendation of the County Administrator, Supervisor Tommy Lewis made the motion and Supervisor Jessie Medlin seconded the motion to authorize the Board President to sign the agreement between Data Systems Management and DeSoto County for software maintenance in Justice Court. The motion passed by a unanimous vote. See Exhibit G.4
5. Purchasing
a. Bids Under Advisement – Tanker Fire Truck (ACI Fire Dept.)
Purchasing Director Jeannine Ruby presented bid results for one new pumper tanker fire truck for the ACI Fire Department for Bid File 08-251-001. The bids were submitted as follows:
BIDDER BRAND/MODEL BID AMOUNT
Pro-Fire Equipment Pierce Contender/DX Tanker $154,594.00
Sunbelt Fire Emergency One/Fire Ranger $179-667.00
RECOMMENDATION: PRO-FIRE EQUIPMENT
At the recommendation of the Director of Purchasing and the DeSoto County Fire Chief, Supervisor Jessie Medlin made the motion and Supervisor Tommy Lewis seconded the motion to approve the low bid from Pro-Fire Equipment for a Pierce Contender/DX tanker at a bid price of $154,594.00. The motion passed by a vote as follows:
Supervisor Jessie Medlin----------------YES
Supervisor Eugene C. Thach------------ABSENT
Supervisor Bill Russell-------------------YES
Supervisor Allen Latimer-----------------YES
Supervisor Tommy Lewis----------------YES
See Exhibit G.5.a
b. Approval to Bid for Depository
At the recommendation of the Director of Purchasing, Supervisor Tommy Lewis made the motion and Supervisor Allen Latimer seconded the motion to approve going out to bid and authorizing the opening of bids for depository in DeSoto County. The motion passed by a vote as follows:
Supervisor Jessie Medlin----------------YES
Supervisor Eugene C. Thach------------ABSENT
Supervisor Bill Russell-------------------YES
Supervisor Allen Latimer-----------------YES
Supervisor Tommy Lewis----------------YES
See Exhibit G.5.b
c. Approval to Sign Requisitions
At the recommendation of the Purchasing Director, Supervisor Allen Latimer made the motion and Supervisor Tommy Lewis seconded the motion to approve adding the following to sign purchase requisitions:
(1.) Chancery Court
(a.) Mitchell Lundy
(b.) Melanie Wells
(c.) Vicki Cobb
(d.) Paoli Banchetti
(2.) Circuit Court – Jimmy McClure
d. Approval to Remove Ann Lamar From Signing Purchase Requisitions
And to remove Justice Ann Lamar from signing purchase requisitions. The motion passed by a vote as follows:
Supervisor Jessie Medlin----------------YES
Supervisor Eugene C. Thach------------ABSENT
Supervisor Bill Russell-------------------YES
Supervisor Allen Latimer-----------------YES
Supervisor Tommy Lewis----------------YES
The motion passed by a unanimous vote. See Exhibit G.5.c.d
6. Accounting - Claims Docket
Stephanie Hanks of the Accounting Department presented the claims docket showing claims that need to be paid for various departments.
Supervisor Jessie Medlin questioned the payment on page 34 reimbursing the coroner for phone calls. Ms. Hanks said that this is a reimbursement for phone calls on his personal home phone that were made in connection with his work as DeSoto County Coroner.
Supervisor Medlin asked if the expenditure on page 105 for payment to Ashland Inc. was for rent and utilities. Comptroller Tom Arnold said that the Metro Narcotics lease includes utilities only and not rent.
Supervisor Medlin questioned the expenditure on page 101 to Coleman’s Barbecue. Mr. Arnold explained that payment was for barbecue for the workers who helped with Household Hazardous Waste Day and that amount will be reimbursed by the grant.
In accordance with Section 19-13-31 and Section 19-11-23 of the Mississippi Code annotated, Supervisor Eugene Thach made the motion and Supervisor Allen Latimer seconded the motion to authorize the Chancery Clerk to pay the bills as presented by the Comptroller. The motion passed by a vote as follows:
Supervisor Jessie Medlin----------------NO
Supervisor Eugene C. Thach------------YES
Supervisor Bill Russell-------------------YES
Supervisor Allen Latimer-----------------YES
Supervisor Tommy Lewis----------------YES
See Exhibit G.6
7. Grants Administrator - Approval to Apply for Solid Waste Grant Officer
Grants Administrator Joyce Herring presented a grant to be used for the solid waste grant officer’s salary.
Supervisor Allen Latimer made the motion and Supervisor Jessie Medlin seconded the motion to accept the grant for solid waste with the intention of using the funds to off-set a portion of the solid waste grant officer’s salary. The motion passed by a unanimous vote. See Exhibit G.7
8. Chancery Clerk
a. Approval of Year End Balances & Final Disbursements
Chancery Clerk Sluggo Davis presented the year end cash balance report that Tax Collector Joey Treadway sent for FY 07.
Supervisor Bill Russell made the motion and Supervisor Jessie Medlin seconded the motion to make the 2006 – 2007 report for the fiscal year ending September 30, 2007 from the DeSoto County Tax Collector part of the minutes. The motion passed by a unanimous vote. See Exhibit G.8.a
b. Homestead Exemption Supplemental Roll Adjustment
At the recommendation of the Chancery Clerk, Supervisor Jessie Medlin made the motion and Supervisor Tommy Lewis seconded the motion to approve petitions to adjust Homestead Exemptions Supplemental Roll as follows:
Name Parcel No. Reason for Adjustment
Marshall, Lloyd, etux 20762032.000257.01 To Delete from State’s list
McBride, Lonnie F. 10793200.000026.00 To Delete from State’s list
McLain, Sandra H. 20692900.000001.07 To Delete from State’s list
Nevil, Ruth P. 30930704.000344.00 To Delete from State’s list
Oliver, Willie G. 20852100.000007.00 To Delete from State’s list
Oliver, Willie G. 20852100.000008.00 To Delete from State’s list
The motion passed by a unanimous vote. See Exhibit G.8.b
c. Chancery Allowance
On this date, the County Administrator, Michael Garriga, presented on behalf of the Chancery Court Clerk, W. E. Davis, an order of Allowances to the Board of Supervisors for the October 2007 term in the amount of $1,550.00. Supervisor Eugene Thach made the motion and Supervisor Allen Latimer seconded the motion to approve these payments, pursuant to Section 25-7-9 of the Mississippi Code of 1972, Annotated. The motion passed by a unanimous vote. See Exhibit G.8.c
9. Approval to Refund Tax Sale Proceeds
The Tax Assessor sent a letter to the Tax Collector stating that, due to a clerical error, parcel numbers 1087 2502.0 00016.01 and 1087 2502.0 00016.02 were incorrect on the 2006 tax rolls. Therefore, both parcels went through the Tax Sale in August, 2007. Instead of being JPM Enterprises, Inc. they should have been Baptist Memorial Hospital-DeSoto at 7601 Southcrest Drive. Therefore, the Tax Collector asked that the bills be sent to Baptist Memorial Hospital – DeSoto for the 2006 year and any and all refunds be made to the person or persons that purchased the land in the sale.
At the recommendation of the Tax Assessor, Supervisor Bill Russell made the motion and Supervisor Tommy Lewis seconded the motion to send the bill for the 2006 tax year for parcel numbers 1087 2502.0 00016.01 and 1087 2502.0 00016.02 to Baptist Memorial Hospital-DeSoto and refund to the tax sale purchasers sums paid at the tax sale for these parcels. The motion passed by a unanimous vote. See Exhibit G.9
10. Cell Phone Contracts
a. Family & Children’s Services - Cellular South
At the recommendation of Vanessa Lynchard, Supervisor Bill Russell made the motion and Supervisor Eugene Thach seconded the motion to change the Cellular South cell phone plan for account number 901-827-2039 for Family and Children’s Services to a 700 minute, anytime plan for $29.99 per month for a base deal. The motion passed by a vote as follows:
Supervisor Jessie Medlin----------------NO
Supervisor Eugene C. Thach------------YES
Supervisor Bill Russell-------------------YES
Supervisor Allen Latimer----------------YES
Supervisor Tommy Lewis---------------YES
b. Building & Grounds - Cellular South
At the recommendation of the Director of Buildings and Grounds, Kenny Evans, Supervisor Bill Russell made the motion and Supervisor Tommy Lewis seconded the motion to add a cellular phone for the new assistant director of Buildings and Grounds, Shawn Houston, with a 700 minute plan at a base price of $29.99 per month. The motion passed by a vote as follows:
Supervisor Jessie Medlin----------------NO
Supervisor Eugene C. Thach------------YES
Supervisor Bill Russell-------------------YES
Supervisor Allen Latimer-----------------YES
Supervisor Tommy Lewis----------------YES
c. County Coroner – Cingular
Vanessa Lynchard recommended a cell phone plan change for the Coroner to accommodate increasing text messaging needs. The Board of Supervisors discussed the coroner’s current cell phone plan and individual needs of different offices.
Supervisor Bill Russell made the motion and Supervisor Eugene Thach seconded the motion to hold this item over until Wednesday so the Coroner can communicate his cellular needs to the Board of Supervisors. The motion passed by a unanimous vote.
11. Blue Ribbon Trip – Approval to Travel
County Administrator Michael Garriga said the Blue Ribbon Trip will be from March 5 through March 7, 2008. He asked which Board members plan to go on the trip and if the Board of Supervisors want to change the meeting date in March for the Planning Commission.
Supervisor Bill Russell made the motion and Supervisor Eugene Thach seconded the motion to approve travel for the Board of Supervisors, County Administrator and other county officials for the Blue Ribbon Trip for March 5 to March 7, 2008. The motion passed by a unanimous vote.
Supervisor Jessie Medlin made the motion and Supervisor Eugene Thach seconded the motion to approve travel for the Board of Supervisors, County Administrator, Board Attorney and other county officials to attend the MAS Convention from January 14 to January 17, 2008. The motion passed by a vote as follows:
Supervisor Jessie Medlin----------------YES
Supervisor Eugene C. Thach------------YES
Supervisor Bill Russell-------------------ABSENT
Supervisor Allen Latimer-----------------YES
Supervisor Tommy Lewis----------------YES
12. Personnel Manual Modification – FMLA
County Administrator Michael Garriga said it came to his attention there was some interest by the Board of Supervisors to modify the county personnel manual concerning FMLA. Mr. Garriga said if you have paid leave available, it runs concurrently with the 12 weeks of FMLA. After paid leave has been exhausted, FMLA continues as unpaid leave for the duration of the 12 weeks. He said federal law allows more generous policies but not a more restrictive policy for FMLA. He said, after FMLA has been exhausted at the end of 12 weeks, the employee loses their entitlement to medical benefits and any other leave. Mr. Garriga presented a policy change as follows:
10.800 Use of Paid and Unpaid Leave .
10.801 An employee using leave because of his or her own serious medical condition or the serious health condition of an immediate family member, must first exhaust all accrued paid leave before becoming eligible for twelve (12) weeks unpaid FMLA leave.
10.802 An employee using leave because of the serious health condition of an immediate family member the employee must first exhaust all available accrued leave before becoming eligible for twelve (12) weeks unpaid FMLA leave.
10.803 An employee using leave for the birth of a child must use paid sick leave for physical recovery after childbirth. The amount of sick leave utilized after this point will be decided on a case by case basis. The employee then must first exhaust all available accrued paid leave and then will be eligible for unpaid leave for the remainder of the 12 weeks before becoming eligible for twelve (12) weeks unpaid FMLA leave.
Supervisor Thach asked if paid leave would be required to be taken before FMLA. Mr. Garriga said yes. He said you cannot start the 30 day clock on short term disability until you have exhausted leave.
Supervisor Jessie Medlin said after twelve weeks there is no assurance we will hold a job. Mr. Garriga agreed.
Supervisor Bill Russell asked if an employee has to go on Cobra when they are out for an extended length of time. Supervisor Medlin said the employee goes on Cobra only if they can afford it. Mr. Garriga agreed.
Mr. Garriga said, in the case of caring for a family member, it is recommended that the two leaves do not run concurrently. Supervisor Bill Russell said he does not think that is appropriate.
Supervisor Jessie Medlin made the motion to amend the personnel manual according to the recommendation of the County Administrator. The motion failed for lack of a second.
Supervisor Eugene Thach made the motion and Supervisor Allen Latimer seconded the motion to approve the recommendation of the County Administrator for modifying the Personnel Manual regarding FMLA but modify the proposed change so as to allow employees to use accrued leave independently and when that is exhausted, allow the employee to use the twelve weeks of FMLA and this would apply in all situations listed. The motion passed by a unanimous vote. See Exhibit G.12
13. EMA – Emergency Support Function #8 – Make Part of the Minutes
Board Attorney Tony Nowak, said this is the report the Board proposed after Baptist Hospital did not want to include certain language in the EMA agreement. He said Baptist has now agreed to include the language originally requested.
Supervisor Bill Russell said they will attempt to provide medicine after 72 hours under the new plan but they will not provide personnel at the county site. Emergency Services Director Bobby Storey said, no, they will stay in contact by radio or telephone.
Supervisor Russell asked if Mr. Storey feels like it is necessary that the hospital provide personnel at the EMA office during a disaster. Mr. Storey said, if there is no hospital staff, it will require someone from EOC, but that plan is acceptable.
At the recommendation of the Emergency Services Director Bobby Storey, Supervisor Bill Russell made the motion and Supervisor Tommy Lewis seconded the motion to approve the emergency Support Function #8 – DeSoto County Public Health and Medical Services Annex. The motion passed by a unanimous vote. See Exhibit G.13
14. Legislative Requests 2008
Vanessa Lynchard presented a draft for the Legislative Requests for 2008. She said the draft includes the suggested changes and needs recommended by the Board.
Supervisor Tommy Lewis said the administrative department did an outstanding job on the list. Supervisor Allen Latimer agreed.
Supervisor Jessie Medlin said he is glad to see that lunacy in the jails is on the list. He said the medical cost for lunacy and reimbursement needs to be addressed.
Vanessa said the book can be completed by the next Board meeting which would enable it to be received by mid November, 2007.
Supervisor Tommy Lewis said, when the book is complete, he would like to have extras to share with other counties. Vanessa said there will be plenty for counties as well as others who might be affected.
15. Tax Collector – Approval to Contract for Personal and Mobile Home Support
Tax Collector Joey Treadway said he has had a contract with Tina Hill for five years or more for updating the personal and mobile home rolls. He said, this year, the work was done by Ms. Hill at his request and according to state guidelines, when he found out that the existing contract had been modified so that the contact has an expiration date rather than an automatic renewal. Therefore the contract pursuant to which he requested Ms. Hill to perform services, had expired. Mr. Treadway said he and Tina Hill appeared today to notify the Board of Supervisors about the contract issue and to acknowledge that she and Mr. Treadway have a verbal contract for the work. Mr. Treadway agreed.
In accordance with Section 25-1-47 of the Mississippi Code, Supervisor Eugene Thach made the motion and Supervisor Tommy Lewis seconded the motion based on a finding that there was a verbal contract between the Tax Collector and Ms. Hill to do the updates on the personal and mobile home rolls. Ms. Hill performed the work and in reliance upon her understanding there was a contract, whether written or verbal, and her bill is reasonable in the amount of $4,500. Therefore the Board of Supervisors approved writing the check in the amount of $4.500 to pay Tina Hill, and to authorize the Smith Phillips Mitchell Scott and Nowak Law Firm to draw up a contract to cover Ms. Hill’s future work until the Tax Collector, the Board of Supervisors or Tina Hill cancels the contract. The motion passed by a unanimous vote.
16. Board Attorney- Approval to Pay Appraiser’s Invoice – Red Banks Road – Lee Road
At the recommendation of the Board Attorney, Supervisor Eugene Thach made the motion and Supervisor Allen Latimer seconded the motion to pay Taylor Realty and Appraisal Services $800 for an appraisal on Red Banks and Lee Road and to pay Taylor Realty and Appraisal Services $2,400 for three appraisals on DeSoto Road. The motion passed by a unanimous vote.
H. EXECUTIVE SESSION
The executive session portion of these minutes is recorded under the portion of the minutes called "Executive Session".
I. OTHER
1. Building & Grounds – Justice Court
Supervisor Allen Latimer acknowledged that there was some money left in the budget for the Justice Court project. County Administrator Michael Garriga said he told Shirley Beshears that some of that money would be used to remodel the inside of the building. He said the new addition is nice.
Supervisor Latimer said the outside of the Justice Court building and the Tax Collector building needs some work. Mr. Garriga said he would look into the opportunity for a grant with the City of Southaven or other issues to get that part of the building renovated on the outside.
2. Accounting – Interfund Loan
At the recommendation of the Comptroller Tom Arnold, Supervisor Bill Russell made the motion and Supervisor Jessie Medlin seconded the motion to approve an interfund loan from the General Fund to the Administration Building Interest and Sinking Fund in the amount of $70,000 as follows:
From: General County Fund 001-000-054 $70,000.00
To: Administration Building I & S 212-000-149 $70,000.00
The motion passed by a unanimous vote. See Exhibit I.2
3. Board of Supervisors – Tate County
Chancery Clerk Sluggo Davis notified the Board of Supervisors that there will be a reception honoring Supervisor Jimmy Sowell of Tate County on December 4, 2007, at 4:00 p.m. at NWCC inside the Haraway Center. He said that Tate County has invited the DeSoto County Board of Supervisors.
4. Planning Commission – Control of Adult Businesses
Based on the memo from Board Attorney Tony Nowak, Supervisor Allen Latimer made the motion and Supervisor Tommy Lewis seconded the motion to authorize the Smith Phillips Mitchell Scott and Nowak Law Firm to draw up an amendment to the ordinance to control adult businesses in DeSoto County. The motion passed by a unanimous vote.
Supervisor Jessie Medlin made the motion and Supervisor Allen Latimer seconded the motion to recess the meeting until November 7, 2007 at 9:00 a.m.
THIS the 5th day of November 2007, these minutes have been read and approved by the DeSoto
County Board of Supervisors.
_________________________________
Bill Russell, President
DeSoto County Board of Supervisors
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