Game Reports - Oregon Soccer Central



Game Reports and Accounting Records

Some games require reports; others do not depending on organizational preference. Most summer tournaments, for example, handle the score reporting and referee payment at a tournament Headquarters so don’t need online reporting. On the flip side, game reports for league play are essential for assignment control (who actually refereed what game) and for score reporting and misconduct management (red and yellow card tracking).

Who files them? All referees assigned to the match. The game reports create online accounting records so it’s important to have everyone file a report so they can track their game fees.

What makes a report go into REVIEW status? Several of the game notes selected by the referee trigger a Review status. Some of these notes include: Referees different than scheduled; Injuries: please describe; Other: use comments to describe; or Non-card abuse issues.

Assignors have a tally and corresponding link on their home page for games in ‘Review’ Status. The link provides you with a quick view of what’s going on. Click on .pdf icon to see a complete report or on the game report number to open specific report. These reports help you deal with game issues in a timely fashion.

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How to Update a Game Report from ‘Review’ to ‘Complete’ Status

Hover over the blue Game Reports tab and select ‘Search’ to obtain the ‘Find a Game Report’ screen. Immediately clicking on the yellow FIND button will produce a default selection of game reports spanning from 10 days ago through today’s date. To customize your report, open any of the Additional Filter sections, use a different Sort By: sequence and/or adjust the number of records you want to show.

In the Update Status column (far right), select All to check all the boxes, then select ‘complete’ from the drop down menu. This process will help you distinguish which game reports have been completed (i.e. read and processed) and which ones are still pending or in need of immediate attention in the ‘review’ status.

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To isolate game reports in Review Status, open the Game Report Search Filters section and select ‘Review’ form the Game Report Status drop down list. Adjust the date range as necessary and click FIND. Remember: placing a check mark in front of the data field will include that column in your results. There are defaulted selections for your convenience; however, you can select or deselect any field to customize your report.

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Have you noticed the [pic]icon yet? It appears next to the game report status when the officials listed on the Referee report deviates from the officials listed on the website game record. Sometimes a referee fails to show up for a game or the crew decides to switch places at the field. This icon disappears once the referee’s report concurs with the game record. You may need to make monetary adjustments to an accounting record based on referee changes - so best to save the work of post-game referee assigning to the accounting section.

Accounting

Hover over the blue Accounting tab and select ‘Search’ to obtain the ‘Find Accounting Records’ screen. Start by selecting a GAME DATE range and clicking the yellow FIND button to produce a default selection of accounting records. To customize your report, use any of the Additional Filter sections, a different Sort By: sequence and/or adjust the number of records you want to show.

Mode = View gives you a read only set of results.

Mode = Update gives you editable pay amounts for you to adjust accordingly.

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Mode = VIEW

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Mode = UPDATE

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Resolving Assignments and Pay Records

To resolve a referee assignment difference ([pic]icon), read the game report .pdf or click on game report # link, then click on the game # link and adjust referees on the game. If you assign a new referee, he/she will be prompted for a game report. If you unassign a referee you may need to delete his/her accounting record or adjust the payment to $0 since that official did not service the specific game. It’s ok to leave the [pic]icon as part of the record as long as you’ve adjusted any corresponding pay issues.

Example: A referee fails to show for his assigned game(s). He submits a game report and explains that he was sick. Unless he cleared his own name from his report, it’ll show an accounting record with game fee. Simply adjust the pay amount to $0 and leave his game report and subsequent accounting record online for your records.

NOTE: By unassigning the no-show referee from the game data, you can more easily get a visual report on referee coverage throughout your season. No one can self assign into past games so that spot will remain blank. It’s not a mandatory step - only a suggestion. Feel free to write yourself a note in the Assignor note section of the game as it will help refresh your memory for later.

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For individual pay statements, select a Referee Name from the Referee drop down list and click FIND. That’ll produce a pop up window with results that you can print and mail with the referee’s check.

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Coming Soon … another mode that will produce referee pay sheets with game data and accounting information designed for mailing with window envelopes. This should happen by end of Oct 2006.

Remember, you can always obtain a set of results from the website and cut/paste into an excel spreadsheet for your own editing purposes. Select ‘cut’ then ‘paste special’ with values only to get rid of website links – then format the time and date columns.

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