GREENUP COUNTY BOARD OF EDUCATION
GREENUP COUNTY BOARD OF EDUCATION
GREENUP, KENTUCKY
BOARD MEETING
january 24, 2011 6:00 P.M. GREENUP CO. HIGH
AGENDA
ROLL CALL
REORGANIZATION OF BOARD
DELEGATIONS
Pages …10-17 IV. APPROVAL OF MINUTES
V. OLD BUSINESS
Pages …18-19 1. GCHS Phase II Renovation Update/Payments
Pages …20-21 2. 2011 Board Meeting Dates Clarification
Pages …22-35 3. 2011-2012 Non-Resident Contracts
4. Limited Bus Routes for Inclement Weather
NEW BUSINESS/CONSENT
Pages …36-48 1. Fund Raising/Building Use Requests
2. Personnel
NONCONSENT AGENDA
Pages …70-71 1. Overnight Trip Requests
2. Creation of Bus Monitor Position Bus 40
Pages …72-75 3. 2011-2012 Draft Budget Discussion
Pages …76-78 4. 2011 District Nutrition & Physical Activity Report Card
Pages …79-82 5. Approval of Contract with GCHD for Vaccines
6.
CLAIMS AND PAYROLL
VIII. MONTHLY BOARD REPORTS
EXECUTIVE SESSION
X. ADJOURNMENT
BOARD MEETING
January 24, 2011 6:00 P.M. G.C.H.S.
TIME:_6:07pm
I. ROLL CALL
Mrs. Wellman __X_ Mr. Heineman _X__ Mrs. Whitt _X_
Mrs. Adkins _X__ Mrs. Miller _X__
II. REORGANIZATION OF BOARD
Page 8
BOARD CHAIR PERSON
___Wellman_______ moved to appoint _Kelly Adkins__ to serve as Board Chairperson, two (2) year term. _Whitt________ seconded the motion.
VOTE _5-0_
BOARD VICE CHAIRPERSON
__Whitt_________ moved to appoint _Linda Wellman to serve as Board Vice
Chairperson two (2) year term. _Heineman____ seconded the motion.
VOTE _5-0_
BOARD SECRETARY
__Miller_______ moved to appoint _Supt Hall_____ to serve as Board Secretary for the 2011 year. _Adkins_____ seconded the motion.
VOTE _5-0_
__Miller________ moved to appoint Glenna Wireman to serve as Assistant Board Secretary for the 2011 year. Wellman seconded the motion.
VOTE _5-0_
BOARD TREASURER
__Adkins________moved to appoint _Scott Burchett to serve as Treasurer of the Board of Education for the 2011 year. _Heineman______ seconded the motion.
VOTE _5-0_
BOARD ATTORNEY
__Heineman______ moved to employ James W. Lyon to serve as Board Attorney for the 2011 year, at a retainer fee of $500 monthly. __Whitt_______ seconded the motion.
VOTE _5-0_
Point of Order:
• School Board Member Recognition Month
Read Proclamation by Superintendent Hall – signed by Robert Carpenter
• Governor’s Cup Kentucky Colonel’s 6th Grade Showcase
MMS –Ranked 3rd Place in Final Standings
Austin Spradlin – 1st Place – Science
Samantha Massie – 4th Place – Science
Gabe Foit – 2nd Place Social Studies
Garrett Collier – 3rd Place Social Studies
WMS – Ranked 4th Place in Final Standings
Matthew Robinson – 4th Place – Social Studies
Bryce Madden – 5th Place Social Studies
Kaitlyn Price – 5th Place – Composition
Quick Recall Team – 3rd Place Members are: Grace Elkins, Bryce Madden, Kaitlyn Price, Ross Dillon, Matthew Robinson, Dylan Horsley and Shelby Clarke
• GCHS All-District Band
Karissa England and Emily Adkins
• Julius Blair-Vocational Teacher-Wrote an instructional book for welding that has been published nationally.
III. DELEGATIONS
None
IV. APPROVAL OF MINUTES – Pages 10-17
Upon the recommendation of Superintendent Hall, _Wellman moved to approve the minutes of the meeting held December 20, 2010 and special meeting held
January 3, 2011, as submitted. _Miller______ seconded the motion.
VOTE _5-0_
V. OLD BUSINESS
1. GCHS Phase ii renovation update/payments – Pages 18-19
Update: Jack McCleese, District Director of Facilities and Grounds
Essentially at Substantial completion, walk-through this week, some ground work to be completed in February, or until drier weather prevails to get ground work complete. Cert. Of Occupancy should be granted on Wednesday for Outdoor Physical Education Facility. Contractor to restore gravel to parking area.
Upon the recommendation of Superintendent Hall,Heineman_ moved to approve payment to Ross Tarrant Architects, Inc. in the amount of $3,619.66 for services from October 30, 2010 to November 26, 2010, as submitted. _Whitt____seconded the motion.
VOTE _5-0_
Upon the recommendation of Superintendent Hall,Heineman_ moved to approve payment to Ross Tarrant Architects, Inc. in the amount of $4,345.71 for services from November 27, 2010 to December 31, 2010, as submitted. _Miller___seconded the motion.
VOTE _5-0_
2. 2011 BOARD MEETING DATES CLARIFICATION – Pages 20-21
Upon the recommendation of Superintendent Hall, _Wellman___ __ moved to clarify the 2011 board meeting dates (corrected dates: February 28 and August 22, 2011) as submitted. Heineman____ seconded the motion.
VOTE _5-0_
3. 2011-2012 NON-RESIDENT CONTRACTS – Pages 22-35
Upon the recommendation of Superintendent Hall, _Heineman moved to approve 2011-2012 Non-Residence Contracts with Ashland Independent, Boyd County, Carter County, Fairview Independent, Lewis County, Raceland-Worthington
Independent, and Russell Independent School systems. __Whitt_____ seconded the motion.
VOTE _5-0_
4. LIMITED BUS ROUTES FOR INCLEMENT WEATHER
Presented for review by Mr. Grizzle. Public will be notified through newspaper, letters home, phone cast. To go into affect next Monday, January 31, 2011.
Upon the recommendation of Superintendent Hall, _Heineman_ moved to approve the Limited Bus Routes for Inclement Weather Plan, as submitted. _Miller_ seconded the motion.
VOTE _5-0___
VI. NEW BUSINESS/CONSENT
1. FUND RAISING/BUILDING USE REQUESTS – Pages 36-48
Upon the recommendation of Superintendent Hall, _Miller_ moved to approve Fund Raising/Building Use Requests as submitted. _Wellman___ seconded the motion.
VOTE _5-0
**Note: Principal Approved Trips/Building Use Requests –review only–
Pages 49-69
2. PERSONNEL
Personnel for Board Information Only in accordance with KRS 160.390 (2)
EMPLOYMENT:
Dewey Sexton – Bus Driver Route 901
Chris Mullins interim GCHS Head Football Coach for the remainder of the 2010-2011 school year.
Substitute Cook/Bakers: Shirley Boyles, Donna Via, Autumn Sturgill
Substitute Paraeducators: Heather Potter, Autumn Sturgill
Substitute Teachers: Warren Kelly, Sherry Mullins, Jessica Hill
Volunteers: Timothy Ashley, Tina Ashley, Charlotte Coffey, Kayla Hensley, Brandie Meissner, Erica Pope, Tabatha Smith, Clayton Stiltner, Carla Tolliver, Karen Woods
Resignations: Cindy Stambaugh – Bus Monitor
Michael Copley – GCHS Head Football Coach
Leasa Swint – MMS Teacher
Debra L. Potter – GES Cook/Baker
NONCONSENT AGENDA
1. OVERNIGHT TRIP REQUEST – Pages 70-71
Upon the recommendation of Superintendent Hall, _Miller____ moved to approve/disapprove MMS Jr. Beta Club overnight trip request to Louisville, Kentucky on February 23-25, 2011, to attend Jr. Beta Convention (using charter bus). _Heineman____ seconded the motion.
VOTE _5-0_
Upon the recommendation of Superintendent Hall, _Heineman_____ moved to
approve/disapprove FBLA overnight trip request to Morehead State University,
Morehead, Kentucky on March 9-10, 2011, to attend Regional Conference (using school van). _Whitt______ seconded the motion.
VOTE _5-0_
2. CREATION OF BUS MONITOR POSITION BUS 40
Upon the recommendation of Superintendent Hall, _Heineman____ moved to create
Bus Monitor position for bus route #40 according to student need. Position will be funded through General Fund. _Miller_____ seconded the motion.
VOTE _5-0_
3. 2011-2012 DRAFT BUDGET DISCUSSION – Pages 72-75
Scott Burchett, Finance Director
Mr. Burchett discussed the plight of the 2011-2012 Draft Budget with the Board. He mentioned the reduction in SEEK funding for the current year and how that would affect 2011-2012. Also, he mentioned how the State funding of SEEK is up in the air as to what happens with the SFSF(State Fiscal Stabilization Funds) that are a part of SEEK this year but will not be there next year. Mr. Burchett mentioned that if the Board does not reduce spending from 2010-2011 to 2011-2012 by at least $1,000,000, at this point, the district’s Contingency/Fund Balance would be below the State required 2%. Some reductions have been made in the current year to help offset the reduction in SEEK funding, but more will have to be made for 2011-2012 in order to have a balanced budget. More information will follow as the district receives it from KDE and the state legislature.
4. SCHOOL NUTRITION REPORT – Pages 76-78
Discussion and Open Forum, Advertised in Greenup News and Ashland Daily Independent regarding publishing of 2011 District & Physical Activity Report Card on Greenup County School District website.
Mr. Burchett opened the time for a Public Forum on the district’s Nutrition and Physical Activity. He presented a Powerpoint to show the 2011 District Nutrition and Physical Activity Report Card and answered any questions from the community and/or Board.
5. APPROVAL OF CONTRACT WITH GCHD FOR VACCINES
Pages 79-82
Upon the recommendation of Superintendent Hall, __Heineman___ moved to approve contract with Greenup County Health Department to provide Hepatitis B Vaccines to school employees at a rate of $39.00 per injection as submitted in contract. __Whitt________ seconded the motion.
VOTE _5-0_
VII. CLAIMS AND PAYROLL – Pages 83-149
Upon the recommendation of Superintendent Hall, __Wellman___ moved to approve Claims and Payroll, as submitted and direct Treasurer to pay same. _Miller_____ seconded the motion.
VOTE __5-0_
VIII. MONTHLY BOARD REPORTS – Pages 150-165
1. Attendance
2. Financial Position
3. Financial Status Memorandum
4. YTD MUNIS Report for General Fund
IX. EXECUTIVE SESSION
Upon the recommendation of Superintendent Hall, ___________ moved to go into Executive Session at _______ p.m. in accordance with KRS 61.810 (1)(c)(f) to discuss proposed or pending litigation against or on behalf of the district. __________________ seconded the motion.
VOTE _____
MEETING CALLED BACK TO ORDER AT _______ P.M.
X. ADJOURNMENT
_Whitt__________ moved that the meeting adjourn at _7:27_P.M.
__Heineman______ seconded the motion.
VOTE _5-0_
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