IDCTA
IDCTA Board MeetingMinutes for June 2, 2020 MeetingAttendees (representing a quorum (a quorum = at least 6 board members + 2 officers)):Cecelia, Eric, Fatima, Jill, Karen, Katie, Lil, Mary Jo, Molly, Brittany, Emma, Heather, Linda, Michael, SaraMissing: Heather, Cindy, AllisonMeeting via conference call started at 7:06 p.m.:5/2/2020 minutes Revisions pending.No Treasurer’s reportVP of Dressage – Fatima:Zoom Meeting, Tuesday next week at 8PMAny last minute tasks for the dressage show to be addressed Seeing success with virtual shows this yearJune show - Molly: For Officials- Marie Johnson on standby just in case we have to open the third ringSpringfield show is cancelled (Level 3)2 Level 3 Shows in Michigan are cancelledSeveral Documents (sent via email) necessary for the show including expectations, releases, and other pertinent information for workers, volunteers, and vendorsMolly has seen the set up and procedures that have been set up at Silverwood for the show being held next weekendSignage is being made for the porta potties as well as paper towels and hand sanitizerVendor has plan for traffic pattern to control customersEach person who enters must submit sheet recording temperature, affirming non exposure, and risk. Will receive armband to confirm all of the requirements have been metEarlier check in time for competitors for ample time to prepareIf you are able to volunteer for a full or half day please contact Cecelia (ceceliaconway2@)VP of Eventing - Eric: Good experience teaching at a clinic in Ohio last weekendGetting good response in call for committee members, waiting for final results after the message in the Scribe is sent out, hoping for a meeting in the next few weeksYear-end Awards – Molly:Western DressageWDAA is allowing recognized shows to be run as virtual showsLooking to reflect WDAA changes for awards qualificationsYear End AwardsAmendments will need to be considered covering dressage, eventing, and schooling showsLook to reflect USDF/USEA guidelinesAmendments to Journey awardsMore information to come at the July board meetingMembership – Lil:223 Members, down from last year, at 265 in 2019, but increased from last monthSchooling Shows - Cecelia:Three shows cancelledThree shows rescheduledOne moved to virtualShows still have to option to cancel, reschedule, or move to virtual Amendments to year end awards qualifications and schooling show championship to be decided and communicated to managers.Meeting adjourned at 7:42p.m. (Fatima moved and Eric seconded)Next meeting will be August 4th at 7 p.m., via Zoom. ................
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