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Responding to COVID-19: Guidelines for Elementary Faith Formation and Youth MinistryCaring for Body and Soul – REVISED: August 25, 2020101601642745“He had compassion on them and healed their sick.”Mt. 14:1400“He had compassion on them and healed their sick.”Mt. 14:14TABLE OF CONTENTSPreamble: Caring for Body and Soul……………………………………………………………………..3Jesus Christ: Divine PhysicianThe Family: Basic Cell of the Body of ChristDignity of the Human PersonPhysical CareSpiritual CareSocial/Emotional CareIntellectual CareGuidelines for Health and Safety…………………………………………………………………….……7OverviewPhasingGuidelines Chart and TemplateAppendices……………………………………………………………………………………………………………………..…15Appendix 1: Faith-Related ResourcesAppendix 2: One Page Summary Sheet for Publication PurposesAppendix 3: COVID-19 SymptomsAppendix 4: Diocesan Guidelines for Responding to COVID-19 Diagnosis/ExposureAppendix 5: Memo of Understanding – Student OnsiteAppendix 6: Memo of Understanding – Student OffsiteAppendix 7: Memo of Understanding – Staff and VolunteersPreamble: Caring for Body and SoulJesus Christ – The Divine Physician“As (Jesus) went ashore, He saw a great throng; and he had compassion on them, and healed their sick” (Mt 14:14).The first line of St. John Paul II’s first encyclical letter Redemptor Hominis proclaimed this: “The Redeemer of Man, Jesus Christ, is the center of the universe and history.” It is a very apt reminder for us today that Jesus Christ stands at the center of all human life and each of our lives, especially when great trials and difficulties confront us. Over these past months, as the COVID-19 pandemic changed the way people throughout the world live their lives, the Lord Jesus has stood at the center of our existence. He continues to walk with us each day. Christ is the Redeemer and the Divine Physician who heals, guides and protects us and all whom we love. He is the answer to the deepest longings of the human heart and sheds the light of his love onto the darkness of our fears. He is hope and healing for the world.One of our most pressing concerns is the education and the formation in the Catholic faith of our children and young people. No matter what questions and challenges may arise as we seek to open our Catholic schools, religious education and youth ministry programs, we believe that Jesus, our Redeemer and Divine Physician, is at the center of our endeavors. He who gazed with compassion upon the people gathered on the seashore two thousand years ago looks upon us with love and by his presence heals, strengthens, enlightens us and give us hope to go on. The Family – Basic Cell of the Body of ChristIn a public health crisis such as we are experiencing, much attention is necessarily and rightfully given to the body. This is the chief purpose of this document: to protect the bodily health of our students, families, staff and volunteers. But as a community of believers, we do well to reflect on our Church’s spiritual understanding of itself as One Body in Christ (1 Corinthians 12: 12-27). We are the Body of Christ: many individuals united as members of this Body, in and through our relationship with Jesus, our Head. Mindful of our identity as members of the Body of Christ, we recall that the ministry of Jesus Christ in which the Church participates is care for the “whole person”. That is to say, we are not only concerned with the physical good of individuals, but also their spiritual, emotional, social and intellectual well-being. This preamble is a reflection on those aspects of care which might otherwise be forgotten in our anxiety to respond to our present crisis. Highlighting these broader aspects of care for Christ’s Body, we first reflect on the primary element of any body, the cell. The Church teaches that in both society and the Church, the family is the basic cell or most fundamental unit (CCC, 1656, 2207). “The family is the original cell of social life” (CCC, 2207). The home is the first school of love, compassion, truth and faith. Therefore, the stronger the family is, the stronger all of society and the Church will be. “Authority, stability, and a life of relations within the family constitute the foundations for freedom, security and fraternity within society...The family, (then), must be helped and defended by the appropriate measures” (2207). In this hour of need, the Lord uses our schools and parishes to help and defend our families. We take to heart the need to keep the “family first”, to strengthen, support and engage the many families that are the foundation of our communities.Dignity of the Human PersonBeginning in childhood, we experience that great truth which our faith teaches: that every human person is created in the image and likeness of God. The unconditional love which parents have for their children is a beautiful and powerful witness that the Lord created us out of love, to be loved, to give love, for the sake of love. This is the foundation of the “dignity of human person” which the Church proclaims and expresses in our care for our neighbors, especially the most vulnerable, those who are underrepresented, and the marginalized.Our personal freedom is also an outward manifestation of the divine image we bear. We often struggle in our proper understanding and experience of this freedom. Through Christ God gives us freedom, not as the license to do whatever we want, but as the ability to do what we ought. We receive this as Jesus’ own example, who “did not come to be served but to serve and to give his life as a ransom for many” (Matt 20:28).We are faithful to our own personal dignity when we choose to do the good for which we are created; and we show reverence for the dignity of others in caring for their spiritual and physical needs. “The more one does what is good, the freer one becomes. There is no true freedom except in the service of what is good and just” (CCC, 1733).This understanding of our personal freedom, and the place of those experiencing poverty, sickness and need, has moved Christian women and men to respond in love for neighbors in ways that are both simple and heroic. In a very particular way, the Church’s mission to preach the Gospel is found in its ministry to those suffering with physical illnesses, as it seeks to accompany them and work toward their health in body and soul. Therefore, as we respond to the COVID-19 crisis, let us each strive to respect the dignity of each person in our community, seeking their total care.Physical Care “Do you not know that your body is a temple of the Holy Spirit within you, whom you have from God, and that you are not your own? For you have been purchased at a price. Therefore, glorify God in your body” (1 Cor 6:19-20). Have we ever thought of the body as a traveling “tabernacle”, God’s dwelling place which brings His presence to others? Yet as God chooses to live in us, this is what we are. Our physical selves, therefore, are not only integral to our personhood, but are ennobled by the Holy Trinity who lives within us by grace. We cannot understand ourselves apart from our physical bodies, nor can we accomplish good without them. That is why the Lord expects us to be good stewards of the bodies He has created. Taking care of our physical health allows us to fully offer ourselves in service to the Gospel of Jesus Christ. St. Ignatius of Loyola taught, “It is not the soul alone that should be healthy; if the mind is healthy in a healthy body, all will be healthy and much better prepared to give God greater service."Spiritual CareOur care for the spiritual health of every person is a genuine expression of our hope for eternal life. Together with the call to serve the physical needs of our neighbors which we recall especially with the Corporal Works of Mercy, (feed the body, shelter the homeless, care for the imprisoned, etc.), our Church has long maintained the teaching and tradition of the Spiritual Works of Mercy: counsel the doubtful, instruct the ignorant, admonish sinners, comfort the sorrowful, forgive Injuries, bear wrongs patiently, pray for living and the dead. Our lives in this world, and especially in the midst of a pandemic, present us with an abundance of opportunities to serve others with the love Christ. In the first place we do this in our care for the sick and those prone to physical illness, but also in our care for those suffering fear and anxiety and in our accompaniment of those who are discouraged or who may not know Jesus as our Redeemer and Divine Physician. The most excellent and effective “medicine” which Christians have available are the sacraments of the Church. In the sacraments each of us, again and again, is drawn into an encounter with the Lord Jesus, who heals us and makes us whole. The Holy Eucharist, in particular, is our “daily Bread” given to nourish in us the hope which Christ alone offers us.Social and Emotional CareAs already recalled, we are created by and exist through the love of a Trinitarian God. Imaging this original Community of Love, human persons are impelled to pursue a civilization of love among peoples. Inter-connectedness is not only a call, then, but also a personal need. Yet, facing social distancing, we experience certain restrictions to our interactions. Even still, we are never hindered in building and sustaining friendships and healthy relationships. Fostering self-awareness, impulse control, motivation, empathy, and social skills, help us to relate to others and to know ourselves. Through our closeness with God, our lives spill over with the Fruits His Spirit – love, joy, peace, patience, kindness, goodness, faithfulness, goodness and self-control – which cultivate an emotional and social well-being built upon the love that is our God.Intellectual CareEven in the midst of the COVID uncertainty, our schools and parishes are committed to serving the instructional needs of our students. This is modeled by the Second Vatican Council which insisted that?"Holy Mother Church must be concerned with the whole of man's life,?even the secular part of it insofar as it has a bearing on his heavenly calling.??Therefore, she has a role in the progress and development of education" (Gravissimum Educationis).? Education remains critically important in the formation of the human person by teaching how to live well now to be able to live with God for all eternity.? Our schools and parishes serve both the faith community and society by educating children, young people and adults to contribute to the common good by becoming active and caring members of the communities, cities, and nation in which they live.Facing many challenges as we re-open schools and provide faith formation and youth ministry in parishes in the fall, we, the Body of Christ, nonetheless take up this charge with faith, hope and love. Commissioned by the Son of God Himself for this holy work, we go forward confident that the One who began the good work in us will bring it to completion (Philippians 1: 6). As we implement the following guidelines to provide our children and young people with an excellent Catholic education and formation in a safe and healthy environment, we turn always to Him in our work and respond with unwavering faith: “Jesus, we trust in You!”ResourcesPlease refer to Appendix 1 for faith-related COVID-19 resourcesGuidelines for Health and SafetyUnity in Parish COVID-19 EffortsIn the spring of 2020, the Diocese of Pittsburgh issued an extensive document, “Moving Forward Together” detailing guidelines for COVID-19 response at the parish level. That document, along with weekly updates sent to the clergy, remain the primary guides for parishes on COVID-19. The “Guidelines for Elementary Faith Formation and Youth Ministry” serve to answer questions not yet addressed pertaining to child and youth safety such as: “How far desks should be spaced?” “Under what conditions may food be permitted in the classroom?” “In what types of games and activities can students participate?” Certain points already expressed in other notices are repeated here to ensure that those charged with the care of young persons are aware of protocol, and also, to bring out finer points not yet addressed, such as “With regard to cleaning, is it necessary to disinfect learning materials used by children, as certain chemicals might be toxic to them?” Catechetical Administrators and Youth Ministers are to implement these guidelines in harmony with parish directives already issued, and any others which may be forthcoming, under their pastor/administrator’s guidance, so that uniformity exists in all parish COVID-19 efforts. Overview of these GuidelinesThe following guidelines provide sixteen points for action to strengthen the health and safety of our faith formation and youth ministry students, volunteers, staff and families as we manage the possibility of contagion by COVID-19 in the fall of 2020. These guidelines are based upon the current recommendations of the Pennsylvania Department of Education’s (PDE) Health and Safety Plan and their Public Health Guidance Regarding COVID1-19 for Phased Reopening of PreK-12 Schools as published at the time of this document’s release, and echo guidelines established for the re-opening of Catholic schools in the Diocese of Pittsburgh. While faith formation and youth ministry programs are not obliged under law to follow guidelines set forth by the PDE, these considerations are very helpful to our formation programs which, like schools, are responsible for maintaining an environment of health and safety in an instructional setting. (Adult faith formation programs in our parishes such as RCIA or Christlife, may also benefit utilizing the basic principles of this guide as many issues here likewise pertain in those settings.)Each parish may use the following detailed chart (pp. 7-14) as a template for creating a health and safety plan for the fall operation of faith formation and youth ministry at the local level. Given the dynamic nature of the pandemic, plans should be flexible to adapt to changing conditions. The parish faith formation/youth ministry health and safety plan should be prepared by the program’s pandemic coordinator and approved by the pastor/administrator. Once prepared, it should be communicated to families and posted on the parish website. Given that the extensive chart on pages 7-14 is designed for internal planning purposes, a shorter, one-page summary of the plan is found in Appendix 2. Some parishes may prefer to use the shorter document for publication. While these guidelines are written with the fall of 2020 in view, each parish should monitor its faith formation/youth ministry health and safety plan throughout the catechetical year and update as needed, posting revisions on the website as changes may occur. PhasingAll parish community members should be mindful that as long as there are cases of COVID-19 in the community, there are no strategies that can completely eliminate transmission risk within a parish population. The goal is to keep transmission as low as possible to safely continue faith formation/youth ministry activities, as informed by state guidelines which have categorized reopening into three broad phases: red, yellow, or green. This in mind, a waiver of liability is provided in Appendix 5 is provided for faith formation and youth ministry programs to use in the fall. Given the unpredictable nature of the COVID-19 situation, phasing and details regarding restriction per phase may fluctuate, depending upon public health conditions. Parents always reserve the right to homeschool their children during any phase and must be supported by the parish in these efforts with direction and resources. COVID-19 Health and Safety Guidelines for Faith Formation and Youth MinistryPDE Recommendation for SchoolsDiocesan Recommendation for Faith Formation and Youth MinistryImplementation Notesfor our Parish/GroupingPandemic CoordinatorIdentify a coordinator to facilitate planning and implementation of your faith formation/youth ministry health and safety plan under the direction of the pastor/clergy administrator, and in collaboration with the parish COVID-19 pandemic team.This person is responsible for staying current on news and directives regarding COVID-19 from civil and diocesan sources, communicating updates to the faith formation/youth ministry community, and ensuring that the faith formation and youth ministry programs implement guidelines as they may change.Helpful sources for COVID-19 updates: Pennsylvania Department of Health (DOH) and our diocesan website. Pastors also receive weekly updates from the diocese which often include COVID-guidelines which they should share with the faith formation/youth minister pandemic coordinator.Coordinator Name:Pandemic Team Members:Notes:Caution for Higher Risk IndividualsAdopt flexible attendance policies for staff, students and volunteers.Encourage higher risk individuals to engage in programs/activities remotely.Explore ways to limit higher risk individuals’ contact with others if they do participate.Ensure higher risk individuals with disabilities or from under-represented communities are informed and supported.Notes:Symptom MonitoringAdopt flexible attendance policies for staff, volunteers and students.Provide educational materials to staff, volunteers, families and students about the symptoms of COVID-19 as posted on the CDC website (see sample flier in Appendix 3).Inform staff, volunteers and students that they are to stay home when exhibiting symptoms of COVID-19 or when sick in general.Bolster substitute-base to provide adequate coverage for sessions to allow for catechist call-offs.Adopt a process to ensure privacy is respected in communicating about symptoms.Notes:COVID-19 ExposureProtocolsIdentify isolation area/s to separate anyone who exhibits COVID-19-like symptoms.Clean and disinfect area before re-use.Establish quarantine and return guidelines for those exposed to/diagnosed with COVID-19 according to health directives (Appendix 4).Maintain confidentiality of the names of those individuals infected or exposed to COVID-19. (Two helpful documents may be the student privacy policy outlined by the US Department of Education and employee polices outlined by the American with Disabilities Act.) Follow the current federal, state and local guidelines upon return regarding re-entry to the community for those who have traveled to COVID-19 hotspots.Notes:Hygiene PracticesEstablish routines for student, staff and volunteer hand washing.Teach and reinforce covering coughs and sneezes, and proper use of face coverings.Masks are to be worn in formation settings except when eating and during physical games and sports. In the case that a student cannot wear a mask due to a health condition or disability: Parishes should work individually with families to find alternative solutions for safe distancing. The first option would be wearing face shields. Other options include using Plexiglas separation; spacing at a distance greater than six feet; and using an open and unoccupied area of the room. Remote learning may also be an option if the student is capable of using such platform and if the family is comfortable providing catechesis through this means. If the child requires a personal attendant, household members should be enlisted for this support; teens should not serve in this capacity if they are not from the students’ household. Parents should provide a doctor’s note to verify the student’s limitation.Face shields rather than masks may be a better option especially for children as they can be easily cleaned, seen through, and do not touch the face. Face shields are preferred for catechists, youth leaders and coaches so that students may see their facial expressions.Face covering “breaks” (removing face coverings, especially when students are wearing them for an extended period of time) are permitted when social distancing of six feet is maintained.When hand sanitizers are provided they should not contain methanol, should be out of the reach of young children, should not be scented so that children would try to consume them, and should be used with adult supervision. ( FDA, Pharmacy Today and CDC)Notes:Student CommunicationCreate an atmosphere of trust so that students can openly express questions and concerns pertaining to COVID-19.The preamble of this document provides many talking points that can help to frame the conversation from a faith-based perspective.Talk to student about COVID-19 and program hygiene routines (Ex: CDC Talking Points for Children).Post health and safety signs in visible places on how to stop the spread of germs (Ex: CDC Printable Resources).Instruct students to address specific health concerns to their parents and physicians. Notes:Cleaning, Disinfecting, VentilationSteps for Cleaning and Disinfecting?Clean the surface with soap and water to remove germs, dirt, and impurities from the surface. This lowers the risk of spreading infection.?Disinfect using EPA-approved disinfectants against COVID-19 following the manufacturer’s instructions or, if unavailable, a bleach or alcohol solution to kill germs on the surface. This further lowers the risk of spreading infection.Exceptions: items that are not frequently touched items used by children (See US Environmental Protection Agency and the CDC. Guidance for Cleaning and Disinfecting, . page 3)outdoorsareas unoccupied more than 7 daysIt is preferred that disinfecting solutions be handled by custodial staff whenever possible. Those who provide cleaning and disinfecting should be trained according to cleaning guidelines for COVID-19 set forth by the CDC.Frequency of Cleaning and DisinfectingSurfaces frequently touched by multiple people, such as door handles, desks, phones, light switches, and faucets should be cleaned and disinfected at least daily. More frequent cleaning and disinfection may be required based on level of use (ex: shared computer keyboards or mouses should be wiped down between individual use)Enhance cleaning routines as per CDC GuidelinesConsider Reducing Exposure By: Removing soft/porous materials that are hard to cleanItems that are frequently handled that may not be necessary ex: coffee creamersLeaving doors open to reduce handlingOpening windows to improve ventilationEnsuring that ventilation systems operate properlyLimit or prohibit the use of communal drinking fountains and provide safe alternatives for water (ex: request that students bring their own water bottle or have bottled water available). Unity in Shared Cleaning ResponsibilitiesFaith formation and youth ministry programs that share facilities with a Catholic school will, under the pastor/administrator’s guidance, ensure that: communication and collaboration exists among all parties, the same protocols are followed, cleaning responsibilities are shared, and that no group leaves a space unprepared for the next use. Our cleaning and disinfecting routines for Faith Formation/YM:How we will collaborate on cleaning with school administration if a building is shared:How we will procure supplies:Who will provide cleaning and disinfecting procedures:How we will train those who provide cleaning and disinfecting procedures:Notes:Social DistancingDesks and Classroom Social Distancing Arrange desks so that a distance of six feet is maintained between students and other individuals to the maximum extent feasible.Turn desks to face the same direction so that students are not face-to-face, or have students sit on only one side of tables, spaced apart.Social Distancing in All Other Spaces Social distancing of a six feet distance is required for all spaces and gatherings other than classrooms.Arrange chairs and seating so that a distance of six feet is maintained between students and other individuals.Liturgical practices will follow parish Mass directives.Consider using outdoor or larger indoor spaces such as gyms, auditoriums, church halls, cafeteria, church buildings and unused buildings to allow for wider space when needed, with pastor/administrator permission.Mark areas as needed with tape and signs to assist students with visual cues for social distancing.Program Considerations for Elementary Faith Formation(How Many Students are Permitted in Classrooms?)Number of students per room depends on the size of rooms and student population.Programs with large rooms and small student body may have little issues regarding social distancing.Programs with small rooms and large populations may have greater challenges.As CGS programs are already loosely spaced, there may be no issues. However, if the atrium is very small, consider using a larger room that may be available.Faith Formation Options If Necessary to Reduce Student DensityDecrease number of students, increase number of rooms.Utilize outdoor spaces or larger unused rooms, spaces and buildings.Increase number of sessions.Extend the catechetical year (ex: starting in August, ending in June).Lengthen time of sessions to reduce the number of days students need to be onsite.Home/Parish Hybrid Model: Break students into groups and alternate which groups come each week, ex:1 week onsite, 3 weeks at home2 weeks onsite, 2 weeks at homeTotal remote learning.Live online classes for remote instruction (ex: via Zoom).Recorded lessons that can be accessed any time (helpful for those who have limited access to computers or internet).Book support for those without computers or internet.Maximize textbook tools for online, parent and home support. Invest in new resources if necessary. Focus on family-friendly, home based activities that strengthen parents as the primary educators and fortify the domestic Church.Our plan for programing according to social distancing limitations:Scheduling changes (if any):Materials to be used for remote learning (if required)Support to be provided for parents:Food SafetyAvoid buffet-style arrangementsServe individually plated/wrapped foods Game and SportSafetyAvoid games and activities involving extended close contact.Implement transmission mitigation protocols to address hygiene, disinfection of equipment and social distancing before and after activities.Contact the Diocesan Athletic Director to obtain the Athletics Health and Safety Plan for further guidance regarding participation in sports.Please refer to the CDC’s Guidelines for Youth Programs and Camps for further information on Youth Ministry EventsStaff and Volunteer TrainingTrain staff and volunteers on COVID-19 protocols for your programDisseminate and update training materials as neededGroup ProtocolsFollow current civil and diocesan directives for group gatherings regarding size, capacity, social distancing and cleaning and disinfecting.Limit unnecessary inter-group activities.Continue to use online platforms as an alternative to in- person meetings when possible.Liturgical and other group gatherings are permitted according to the current diocesan guidelines.Stagger groups in hallways and other areas where congestion occurs.See the CDC Guide on Events and Gatherings for further informationShared MaterialsKeep individual belongings separated from others’, using individually labeled containers, spaces or areas.Ensure adequate supplies to minimize sharing of high touch materials as much as possible.If textbooks must be shared allow one day between individual use.Non-Essential InteractionRestrict non-essential visitorsLimit unnecessary activities that take place outside of the programRefer to state and local directives for travel normsArrival / Dismissalthat Avoids CongestionsStagger student arrival and pick-up as may be needed to avoid congestionMark hallways and holding areas with tape and signs to assist children with visual cues for social distancingConsider one-way hallway traffic routes for areas that tend to be congestedCommunication with FamiliesHonor parents as at the center of faith formation for children and support with kindness, patience and resourcesListen attentively to parent concerns and value their input as critical stakeholdersPost COVID-19 plan on parish website (once released by the diocese and adapted to your locale)Provide regular updates on website and in parent communicationsEncourage families to practice prevention at homeRemind parents to keep sick children at homePrepare parents for remote learning access should it be necessaryProvide training for parents in using digital and remote learning portals and resourcesCommunicate alternatives for building community other than congregating before and after sessionsAPPENDIX 1 – FAITH-RELATED COVID-19 RESOURCESDiocese of PittsburghBishop Zubik’s Pastoral Letter, “The Other Side of Corona”Moving Forward Together: The Diocese of Pittsburgh’s Response to COVIS-19 (updates, directives, news, resources etc.)Faith at Home Webpage for the Diocese of Pittsburgh (family activities and resources)Parenting and CoronavirusFaith-fully Navigating Coronavirus with your Kids9 Reasons Why Your Kids Might be Thriving in QuarantineAn Open Letter to Parents Thrust Into Homeschool Because of Coronavirus-Covid 19The Messy Family ProjectIdeas and Recommendations for Families with Children who Have Diverse Learning NeedsFamily Activities and Resources for Faith at HomeHow to Make a Home Altar (or Prayer Space)Praying the Rosary Like Never Before-VideoHow to Pray the Rosary7 Easy Ways to Add Prayer to Your Quarantine Life with KidsThe Family Fully Alive: Building the Domestic ChurchWeek Mass Resources for Kids (When Attending Mass Isn’t Possible)Prayer Card Collection: Print. Cut. Pray.Lectio Divina for KidsSweeter than Honey: Psalm Coloring PagesAdoration Coloring PagesThe Bible Family ChallengeHome Resources from Catechesis of the Good ShepherdEWTN KidsYouth and Young Adult Ministry ResourcesNFCYM COVID-19 ResourcesOver a Thirds of Young Adults See Increase in Faith Since Pandemic - ArticleLive and Archived Lifeteen Webinars for Youth LeadersCOVID Resources for Ministry with Young AdultsSurviving COVID-19 In Christ: Campus Ministry Resource KitA Devotional of Healing and Love: Journal and Reflections on COVID-19 for Teens Credible Catholic Resources Prayer and COVID-19Strong in the Face of Tribulation: Vatican Prayer Book in Response to COVID-19Praying Together, Praying Apart: At-Home Prayers for Times of Healing, Illness, and DeathMaking a Spiritual CommunionStations of the Cross with Bishop Barron – videoCOVID-19: A Prayer of SolidarityPrayer to Our Lady of Guadalupe in Light of COVID-19Prayer to Our Lady of Guadalupe in Light of COVID-19- SpanishSpiritual Life and COVID-19PEACE in a Pandemic - VideoI Long to See Your Face - ArticleEternal Word Television Network – Multi Media ResourcesThe Corporal and Spiritual Works of Mercy During the COVID-19 PandemicCDC Considerations for Communities of FaithConsiderations for Communities of FaithCDC Suggestions for Youth and Summer CampsCDC Suggestions for Youth Programs and CampsAPPENDIX 2 – ONE PAGE SUMMARY (for publication purposes locally)COVID-19 Health and Safety for Faith Formation and Youth MinistryDiocese of Pittsburgh – Fall 2020Based upon Directives for Instructional Settings from Pennsylvania Department of Education and the CDCPandemic Coordinator/TeamHygiene PracticesFood SafetyAvoidingShared MaterialsCaution forHigher Risk IndividualsPosting Signs and Student CommunicationGame and SportSafetyNon-Essential InteractionSymptom MonitoringCleaning, Disinfecting, VentilationStaff and Volunteer TrainingArrival / Dismissalthat Avoids CongestionCOVID-19 ExposureProtocolsSocial Distancing Group ProtocolsCommunication with FamiliesAPPENDIX 3 – COVID-19 SYMPTOMSAPPENDIX 4 – DIOCESAN GUIDELINES FOR RESPONDING TO COVID-19 DIAGONIS/EXPOSUREAPPENDIX 5 NAME PARISH COVID-19 MEMORANDUM OF UNDERSTANDING(For those who attend any ON-SITE faith formation or youth ministry)STUDENT NAME(S): _____________________________________________________________I understand and agree to the following means of safeguarding the Parish community in the midst of the COVID-19 global pandemic. (Please check each box):The novel coronavirus, COVID-19, has been declared a worldwide pandemic and is extremely contagious. The Parish has put in place reasonable preventative measures and standards of behavior in which members of the Parish community are expected to comply to reduce the spread of COVID-19 at the Parish. Such precautions include, but are not limited to, wearing a face covering, handwashing/sanitizing, social distancing, and self-screening. Even with implementation of these safety protocols, the Parish cannot guarantee that you/your child/a household member will not become infected with COVID-19 and attendance and/or participation in the Parish activity, sport, or event could increase you/your child/a household member’s risk of contracting COVID-19.Prior to each Parish activity, sport, or event, I understand and agree that I must ask myself the questions below. Should the answer to any of the questions on any given day be "Yes," I understand my child is not permitted to attend and/or participate in the Parish activity, sport, or event. Has my child had a fever as defined by the CDC during the past 24 hours? Has my child had a new or unexpected cough during the past 7 days?Has my child been around anyone exhibiting these symptoms within the past 14 days?Is my child living with anyone who has been sick, has exhibited symptoms of COVID-19, or is currently under quarantine for exposure to COVID-19?Has my child traveled internationally within the last 14 days?Has my child traveled to a state identified by the PA Department of Health as having high amounts of COVID-19 cases in the last 14 days?Has my child disregarded CDC guidelines and failed to limit his/her exposure to COVID-19?I understand that, in the event my child develops symptoms or suspected symptoms of COVID-19 or other illness, or if otherwise requested by the Director/Youth Minister, at his/her discretion, I will be contacted by the Parish, and I will make immediate preparations to have my child picked up from the Parish. In the event of a medical emergency, I authorize the Parish to call 9-1-1 and have my child transported to a hospital or healthcare facility. I further understand that, in the event that my child contracts COVID-19 or becomes exposed to someone with COVID-19, my child will need to be isolated or quarantined as directed by the CDC.I understand that no one may be present on Parish property or attend a Parish activity, sport, or event until he/she meets Pennsylvania Department of Health and Pennsylvania Department of Education’s criteria to return to the ParishCOVID-19 Symptoms?COVID-19 Test?May return after:YESNONo Health Care Provider Evaluation:10 days since symptoms first appeared; andAt least 24 hours with no fever without fever-reducing medication; andSymptoms have improved.Evaluated by Health Care Provider:Health care provider provided written release to return to the Parish; andAt least 24 hours with no fever without fever-reducing medication; andSymptoms have improvedYESYESCOVID POSITIVE10 days since symptoms first appeared; andAt least 24 hours with no fever without fever-reducing medication; andSymptoms have improved.YESYESCOVID NEGATIVENo Health Care Provider Evaluation:At least 24 hours with no fever without fever-reducing medication; andSymptoms have improvedEvaluated by Health Care Provider:Health care provider documented an alternative diagnosis; andHealth care provider provided written release to return to the Parish.NOYESCOVID-19 POSITIVE10 days have passed since test, orHe/she receives two negative test results in a row, at least 24 hours apart.CLOSE CONTACT WITH SOMEONE WITH COVID-1914 days after exposure unless he/she develops symptoms, in which case see above.I understand that individuals who have a weakened immune system (immunocompromised) due to a health condition or medication may need to take additional precautions and/or stay home longer than 10 days in the event of infection. These individuals are encouraged to consult their healthcare provider and work with the Parish Director/Youth Minister to effectuate any necessary reasonable accommodations.To preserve the integrity of the Parish program throughout the pandemic, I further understand and agree to the following:The Parish will make every effort to provide remote learning available throughout the pandemic, enabling students to continue their education seamlessly in and out of the classroom setting. Such distance learning shall be consistent with the Parish’s mission, providing faith formation and support, in keeping with in-person formation, and is subject to the Parish Faith Formation Policies and Parish internet use policy. I understand that in-person Parish classes may be recorded and/or live streamed to facilitate distance learning, and I hereby give permission to record and/or live stream my child in the classroom/formation setting for such educational purposes. The teacher/director/youth minister shall have the sole ability to make such recordings, which shall be used strictly for educational purposes by the Parish community on approved platforms. Screenshots of individuals are strictly prohibited.I give permission for my child to participate in any distance learning offered online by the Parish through educational platforms such as Google Classroom and Zoom platforms for online synchronous video instruction. I understand that web-based activities entail known and unanticipated risks that cannot be eliminated. As a result, the Parish recommends the use of appropriate Internet filtering software.ORI do not give permission for my child to participate in live online formation nor be recorded. I will make other arrangements with the parish for support should remote support become necessary.I understand and voluntarily assume the risk of my child contracting COVID-19 by attending and/or participating in a Parish activity, sport, or event and hereby waive any and all claims against and agree to hold the Parish and Diocese of Pittsburgh harmless as set forth below: In consideration for providing my child the opportunity to attend and/or participate in a Parish activity, sport, or event and any related transportation to and from the same, both my child and I voluntarily agree to waive, and discharge any and all claims against the Parish, its Governing Bodies, the individual members thereof, the Diocese of Pittsburgh, the Most Reverend David A. Zubik, Trustee, and all successors, assigns, officers, agents, employees, volunteers, and representatives and release them from liability for any exposure to or illness or injury from an infectious disease including COVID-19, including claims for any negligent actions of the Parish or its employees or agents, to the fullest extent allowed by law, for myself, my child, our estates, our heirs, our administrators, our executors, our assignees, and our successors.I also agree to release, exonerate, discharge and hold harmless the Parish, its Governing Bodies, the individual members thereof, the Diocese of Pittsburgh, the Most Reverend David A. Zubik, Trustee, and all successors, assigns, officers, agents, employees, volunteers, and representatives from all liability, claims, causes of action, or demands, including attorney fees, fines, fees, or other costs (e.g. medical costs) arising out of any exposure to or illness or injury from an infectious disease including COVID-19, which may result from or in connection with my child’s attendance and/or participation in a Parish activity, sport, or event and any related transportation to and from the same.I understand and hereby authorize the Parish, and Diocese of Pittsburgh to enforce such other reasonable measures and directives as may be deemed necessary by the Parish. I/We am/are the parent or legal guardian of the student named above. I/We have carefully read and fully understand all provisions of this COVID-19 Memorandum of Understanding. I/We have the legal authority to consent to and, by signing below, I/we hereby do consent to the forgoing terms and conditions on behalf of myself/ourselves and the above-named student(s).__________________________________________________________________________________________(Parent/Guardian Name – Printed) (Parent/Guardian Signature) (Date)_________________________________________________________________________________________(Parent/Guardian Name – Printed) (Parent/Guardian Signature) (Date)APPENDIX 6 NAME PARISH COVID-19 MEMORANDUM OF UNDERSTANDING(Students who participate in faith formation/youth ministry that is COMPLETELY REMOTE)*STUDENT NAME(S): _____________________________________________________________To preserve the integrity of the Parish program throughout the pandemic, I understand and agree to the following:Parish will make every effort to provide remote learning available throughout the pandemic, enabling students to continue their education seamlessly out of the classroom setting. Such distance learning shall be consistent with Parish’s mission, providing faith formation, quality, support, and objectives consistent with in-person formation, and is subject to Parish Faith Formation Policies and Parish internet use policy. If your child is permitted to participate in live online classes and be recorded, check both below:I understand that live remote online classes may be recorded and/or live streamed to facilitate distance learning, and I hereby give permission to record and/or live stream my child in the formation setting for such educational purposes. The teacher/director/youth minister shall have the sole ability to make such recordings, which shall be used strictly for educational purposes by the Parish community on approved platforms. Screenshots of individuals are strictly prohibited.I give permission for my child to participate in any distance learning offered online by the Parish through educational platforms such as Google Classroom and Zoom platforms for online synchronous video instruction. I understand that web-based activities entail known and unanticipated risks that cannot be eliminated. As a result, Parish recommends the use of appropriate Internet filtering software.If your child is not permitted to participate in live online classes and be recorded, check below:I do not give permission for my child to participate in live online formation nor be recorded. I will make arrangements with the Director of Faith Formation/Youth Ministry to obtain recordings of classes or other forms of support.________________________________ __________________(Parent/Guardian Name – Printed) (Parent/Guardian Signature) (Date)________________________________________ ________________________________ __________________(Parent/Guardian Name – Printed) (Parent/Guardian Signature) (Date)*Note: As the purpose of this form is to acknowledge risks involved with live online activity and to grant permission to record livestreamed instruction, this form does not apply to those families whose students are formed remotely but are not using live online platforms, as for example, those who are following a textbook, receiving email instructions or using an online platform that is not live or recorded.APPENDIX 7NAME PARISH COVID-19 MEMORANDUM OF UNDERSTANDING (For faith formation/youth ministry STAFF and VOLUNTEERS)STAFF MEMBER NAME: _____________________________________________________________I understand and agree to the following means of safeguarding the Parish community in the midst of the COVID-19 global pandemic:The novel coronavirus, COVID-19, has been declared a worldwide pandemic and is extremely contagious. The Parish has put in place reasonable preventative measures and standards of behavior in which members of the Parish community are expected to comply to reduce the spread of COVID-19 at the Parish. Such precautions include, but are not limited to, wearing a face covering, handwashing/sanitizing, social distancing, and self-screening. Even with implementation of these safety protocols, the Parish cannot guarantee that you/a household member will not become infected with COVID-19. Attendance at and/or participation in a Parish activity, sport, or event could increase your/a household member’s risk of contracting COVID-19.Prior to each faith formation/youth ministry activity, sport or event, I understand and agree that I must ask myself the questions below. Should the answer to any of the questions on any given day be "Yes," I understand I should not come to work/participate in the Parish activity, sport, or event. Have I had a fever as defined by the CDC during the past 24 hours? Have I had a new or unexpected cough during the past 7 days?Have I been around anyone exhibiting these symptoms within the past 14 days?Am I living with anyone who has been sick, has exhibited symptoms of COVID-19, or is currently under quarantine for exposure to COVID-19?Have I traveled internationally within the last 14 days?Have I traveled to a state identified by the PA Department of Health as having high amounts of COVID-19 cases in the last 14 days?Have I disregarded CDC guidelines and failed to limit my exposure to COVID-19?I understand that, in the event I develop symptoms or suspected symptoms of COVID-19 or other illness, or if otherwise requested by the Pastor/Administrator or supervising staff member, at his/her discretion, I will be immediately leave the premises. I further understand that, in the event that I contract COVID-19 or become exposed to someone with COVID-19, I must be isolated or quarantined as directed by the CDC.I understand that no one may be present on Parish property or attend a Parish activity, sport, or event until he/she meets Pennsylvania Department of Health and Pennsylvania Department of Education’s criteria to return to the Parish. COVID-19 SYMPTOMS?COVID-19 TEST?MAY RETURN TO PARISH AFTER:YESNONo Health Care Provider Evaluation:10 days since symptoms first appeared; andAt least 24 hours with no fever without fever-reducing medication; andSymptoms have improved.Evaluated by Health Care Provider:Health care provider provided written release to return to the Parish; andAt least 24 hours with no fever without fever-reducing medication; andSymptoms have improved.YESYESCOVID-19 POSITIVE10 days since symptoms first appeared; andAt least 24 hours with no fever without fever-reducing medication; andSymptoms have improved.YESYESCOVID-19 NEGATIVENo Health Care Provider Evaluation:At least 24 hours with no fever without fever-reducing medication; andSymptoms have improvedEvaluated by Health Care Provider:Health care provider documented an alternative diagnosis; andHealth care provider provided written release to return to ParishNOYESCOVID-19 POSITIVE10 days have passed since test, orHe/she receives two negative test results in a row, at least 24 hours apart.CLOSE CONTACT WITH SOMEONE WITH COVID-1914 days after exposure unless he/she develops symptoms, in which case see above.I understand that Parish community members who have a weakened immune system (immunocompromised) due to a health condition or medication may need to take additional precautions and/or stay home longer than 10 days in the event of infection. These individuals are encouraged to consult their healthcare provider and work with the Parish pastor/administrator or supervising staff member to effectuate any necessary reasonable accommodations.To preserve the integrity of the Parish program throughout the pandemic, I further understand and agree to the following:Parish will make every effort to provide hybrid/remote learning available throughout the pandemic, enabling catechists/team leaders to teach and students to learn seamlessly in and out of the classroom setting.It is expected that hybrid/remote learning shall be consistent with Parish’s mission, providing formation and support consistent with quality formation, and is subject to Parish and Diocesan policies. Such expectations include, but are not limited to, the following:Distance learning must adhere to Diocesan curriculum policies and other protocols. Thirty hours of instructional time for the catechetical year will be provided for grades 1-8. (Meals and Mass may not be included. At-home reading time, homework, family activities, prayer services and projects related to the lesson may be included, and may be estimated as each student/family’s time of engagement will vary.) If catechists/youth ministry teams conduct online classes: catechists/youth ministry team members must obtain the director/minister’s approval of their virtual classroom schedule and are expected to adhere to the schedule, providing advance notice to the director/minister if the schedule must change.. Student attendance must be taken in every class.Directors/Youth Ministers/Catechists/Team Members shall maintain strong communication with parents and provide support as necessary.I understand that catechists/youth ministers/team members may be asked to record and/or live stream classes to facilitate distance learning, and I hereby give permission to record and/or live stream me for such educational purposes. The director/catechist/youth minister/leading team members shall have the sole ability to make such recordings, which shall be used strictly for educational purposes by the Parish community on approved platforms. Screenshots of individuals are strictly prohibited.Catechists/youth ministry team members shall provide their director/ministers with access to classroom distance learning. I understand and hereby authorize the Parish, Parish/Region, and Diocese of Pittsburgh to enforce such other reasonable measures and directives as may be deemed necessary by the Parish. I have carefully read and fully understand all provisions of this COVID-19 Memorandum of Understanding. By signing below, I hereby consent to the foregoing terms and conditions.______________________________________ _____________________________________ __________________(Volunteer/ Staff Member Name – Printed) (Volunteer/ Staff Member Signature) (Date) ................
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