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January 14, 2013

The County Commissioners’ meeting was called to order in their meeting room at 9:00am. All members were present.

(1)

Consent Agenda - Motion was made by K. Skoog to approve the Consent Agenda. Motion was seconded by S. Kiss and passed unanimously. The Consent Agenda includes today’s Agenda, the minutes of the Board’s January 7, 2013 meeting and the following items:

Investment Earnings: $904.45

PAYROLL CHANGE NOTICES:

County Clerk/Superior Court

Kyle Olson, Step 1, $2,563.14, effective 01/16/2013

Educational Program Agreement between Pend Oreille County Counseling Services and Montana State University. January 7, 2013 through January 6, 2014

AGREEMENT NO. 2013-7, COMMISSIONERS’ RECORDING

Spokane International Translation Service Agreement Between Pend Oreille County Counseling Services and PERCIBA, Inc., dba, Spokane International Translation, January 7, 2013 for six months, with automatic renewal per the Agreement.

AGREEMENT NO. 2013-8, COMMISSIONERS’ RECORDING

(2)

Correspondence:

01.15 Stevens County Fish & Wildlife Advisory Committee-January 22, 2013 , 6:30p.m. meeting, Colville Fire Station

01.16 Mallory Conner, TEDD-Eastern Washington Council of Governments re Wolf De-listing

01.17 Northeast Tri-County Health District-Annual Meeting of Board of Health, January 16, 2013, Colville

01.18 B. Scudder-4th Quarter 2012 Public Defender Report

01.19 J. Scheele-Upper Columbia RC&D-Annual dues

(3)

Board Reviews and Reports -

K. Skoog discussed the Wolf meeting taking place this week. Also discussed was the TEDD meeting M. Manus will be attending on January 23rd; K. Skoog discussed the numerous volunteers within the County among the various organizations and groups. She will gather information on interest for a volunteer fair and appreciation project.

M. Manus reported on three Chamber events he attended last week as follows: the Light-Bulb development group (Newport Chamber) is EDC related with the goal of assisting new businesses; Looking for potential funding for staffing the Visitor Center; Chamber Board meeting Wednesday, Bowling Bash Chamber Event Saturday night; attendance at the Soroptomist Crab feed. He discussed his attendance at the Legislative Steering Committee meeting in Olympia and gave a detailed report on the Agenda topics, noting there was a Roundtable Wednesday evening, Thursday was a training session regarding protocol in meeting with legislators. Among issues brought before the Steering Committee was working with Futurewise in the development of protocol and creating dialogue, Futurewise bill regarding planning, urban grown and Department of Commerce. M. Manus noted the Washington State Association of Counties would not support the legislation proposed by Futurewise. The Steering Committee also discussed storm water legislation.

S. Kiss reported the Metaline and Metaline Falls Town Councils addressed routine matters; and the North Pend Oreille Chamber discussed routine items, including meeting dates. S. Kiss reported he will have a North County Office in the Ione Library building and will soon be receiving a key for that office.

K. Skoog discussed Wednesday’s agenda and meetings; the 231 Garden Building Tour; the Parks and Recreation meeting and Parks and Recreation budget items, noting she will research RCWs as well as cost sharing with the Forest Service for snowplowing expenses. K. Skoog reported she attended meetings of PORTA, Youth Task Force now called ‘THE’ meeting (Together Helping Everyone) and the Pend Oreille County Conservation District. Also discussed was having ready access to the Revised Code of Washington, tracking of information, issues and tasks.

(4)

Sheriff Alan Botzheim requested approval to hire a deputy. Motion was made by K. Skoog to approve the request to hire. Motion was seconded by S. Kiss and passed unanimously.

(5)

The Board recessed for lunch.

(6)

Motion was made by K. Skoog to approve the Chair signing the petition received from Eastern Washington Council of Governments for the removal of the gray wolf from the State of Washington Endangered Species list. Motion was seconded by S. Kiss and passed unanimously.

(7)

Auditor Marianne Nichols and Data Processing Coordinator Jill Shacklett requested the scheduling of a supplemental budget hearing for supplemental appropriations to certain 2012 budgets and for amendments to the 2013 budget. Also present was Alan Botzheim, Prosecuting Attorney Tom Metzger and Community Development Director Mike Lithgow. T. Metzger discussed the Coroner’s budget. A. Botzheim discussed Rural Drug Taskforce monies. Also discussed were Community Development budget items. Motion was made by K. Skoog to set the Supplemental Budget hearing as requested for February 5, 2013 at 9:00 a.m. Motion was seconded by S. Kiss and passed unanimously.

(8)

T. Metzger and M. Lithgow discussed the fee for a boundary line adjustment for property on Highway 211. This relates to an access issue that dates back to the early 1970’s, creating a cloud on the owner’s title. M. Lithgow discussed the property on Hwy 211 and the owner’s request to waive the cost for a boundary line adjustment. A resolution was discussed and it was noted the matter will be treated as a claim, with the Risk Manager to issue payment to Community Development in the amount of $425.00, with a request for one-half reimbursement from the title company involved.

(9)

Superior Court Clerk Tammie Ownbey discussed staffing, noting the Clerk’s Office is down by two positions. She requested to hire Kyle Olson as the full-time Deputy Clerk, noting Kyle Olson would work two afternoons per week with District Court. Also present was Human Resources Coordinator Shelly Stafford. Motion was made by S. Kiss to approve the request to hire. Motion was seconded by K. Skoog and passed unanimously.

(10)

T. Ownbey requested to hire a part-time (hourly) person for use on Thursdays when the Court has a busy docket. She noted her budget does have the funds for this position. Motion made S. Kiss to approve the request to hire one part-time person as requested, based upon successful pre-employment checks. Motion was seconded by K. Skoog and passed unanimously.

(11)

Forest Service District Ranger Gayne Sears provided an overview of the National Forests and Colville National Forest. She would like a Commissioner liaison for update dissemination and would also like to have regular meetings with the Board regarding joint projects. G. Sears presented information that is also available on the Forest Service’s website, noting acres of national forest in the County and the number of wilderness acres. She noted the two ranger districts have been combined administratively and is now Newport Sullivan Lake Ranger District. Also discussed was the National Forest Management Act, the Schedule of Proposed Actions (SOPA) quarterly report regarding proposed projects and the current timber sales. M. Manus discussed timber harvesting and scheduling of a meeting with the Forest Service and local logging companies. Also discussed were parking areas on Forest Service land and snowplowing of those areas for access to Forest Service recreation areas.

(12)

EXECUTIVE SESSION – Tom Metzger requested an executive session for 15 minutes regarding pending litigation pursuant to RCW 42.30.110(i) from 3:55 p.m. to 4:10 p.m. Also present was S. Stafford.

(13)

Motion was made by K. Skoog to continue the meeting to January 15, 2013. Motion was seconded by S. Kiss and passed unanimously.

January 15, 2013

(14)

The meeting continued and all members were present.

(15)

Jill Shacklett met with the Board to discuss budget items.

(16)

Public Defenders Robin McCroskey, Chris Bajalcaliev and Barrett Scudder met with the Board to discuss renewal of the Public Defender Contract for 2013. Renewal items and the budgets were discussed. C. Bajacaliev requested the Public Defenders have a budget line separate from Superior Court. A contract will be discussed and presented for approval next week.

(17)

ITS Director Chad Goodhue presented a monthly update: Items discussed were: The number of tickets processed through the ‘help’ desk; security cameras in County buildings; possibility of connecting Newport School District’s DVR system into the Dispatch Center; fibre optics leased from the PUD and scheduling of a meeting with PUD and the ISP regarding the County’s fibre connection and rates. He also discussed issues of concern within the Sheriff’s Office building. The Board arranged for an emergency visit to the site.

(18)

M. Nichols and J. Shacklett presented resolutions for Board approval.

A motion was made by K. Skoog to approve the resolution moving $200,000 from the Current Expense Fund to the Cash Flow Reserve Component of Current Expense. Motion was seconded by S. Kiss and passed unanimously.

Resolution of the Board of County Commissioners of Pend Oreille County Replacing Funds To The Cash Flow Reserve Fund

RESOLUTION NO. 2013-5, COMMISSIONERS’ RECORDING

M. Nichols noted the Counseling Obligated Reserve Fund is no longer needed for it’s original purpose set in Resolution 2006-21 and she presented a resolution clarifying Resolution 2012-43. Motion was made by S. Kiss to approve a resolution closing the Counseling Obligated Reserve Fund and disbursing the $50,000 balance to the Counseling Fund. Motion was seconded by K. Skoog and passed unanimously.

Resolution Closing Counseling Obligated Reserve Fund (102-000-060)

RESOLUTION NO. 2013-6, COMMISSIONERS’ RECORDING

M. Nichols discussed an extension of the partial operating loan to E-911 Communications. Motion was made by K. Skoog to approve the resolution authorizing the sum of $25,000 to be paid towards the loan authorized by Resolution 2012-27 and an extension be given on the remaining funds of $60,000 to be repaid no later than December 31, 2013. Motion was seconded by S. Kiss and passed unanimously.

Resolution Regarding Partial Operating Loan to E-911 Communications Extension

RESOLUTION NO. 2013-7, COMMISSIONERS’ RECORDING

M. Nichols presented a resolution which would authorize the payment of $25,000 from the Emergency 911 Fund to Timber Sales Fund to pay the underlying loan of $100,000.00 authorized under Resolution 2006-40 in full.

Resolution Authorizing Loan Repayments from Emergency 911 to Timber Sales

RESOLUTION NO. 2013-8, COMMISSIONERS’ RECORDING

M. Nichols presented a resolution for the extension of the $25,000 loan to Growth Management from Current Expense. Motion was made by K. Skoog to approve the resolution stating the loan payment in Resolution 2012-15 shall be extended and the Growth Management Fund shall repay the Current Expense Fund at the rate of .25% interest per annum, to be repaid no later than June 30, 2013, or sooner if funds are received from DOE. Motion was seconded by S. Kiss and passed unanimously.

Resolution Regarding Short-Term Operating Loan To Growth Management Fund from Current Expense Fund

RESOLUTION NO. 2013-9, COMMISSIONERS’ RECORDING

(19)

J. Shacklett and M. Manus discussed capital projects funds and capital improvements.

(20)

S. Stafford discussed the reporting of work-related injuries.

(21)

Recess for lunch.

(22)

EXECUTIVE SESSION. S. Stafford requested to meet regarding collective bargaining pursuant to RCW 42.30.140(4)(a) for ten minutes from 2:20 p.m. to 2:30 p.m.

(23)

Ken Smith, Aging and Long Term Care of Eastern Washington and Nick Beamer, Director of Aging and Long Term Care of Eastern Washington discussed available services for older adults. Discussed were the various benefits of the Agency, noting they are funded with Federal and State funds as well as some local dollars.

(24)

Correspondence Sent:

Forward to Stevens County of Petition from Eastern Washington Council of Governments for the removal of the gray wolf from the State of Washington Endangered Species list.

(25)

The Commissioners joined S. Castro for a facility tour of the Jail facilities and the 231 Garden Building.

(26)

As of this date the Board approved for payment the following vouchers as listed and made available by the Auditor's Office:

Salary and Claim

Fund Fund Amount

Current Expense $322,962.38

Counseling Services $ 51,723.07

Fair $ 1,049.31

Law Library $ 232.21

Parks $ 702.24

Road $319,824.37

Veteran’s Assistance $ 889.36

Timber Sales $ 30,992.00

Auditor’s O&M $ 1,967.67

Clerk’s Collection $ 24.99

Trial Court Improvement $ 3,962.91

Emergency 911 Communications $ 27,184.38

Public Facilities $ 2,451.35

Low Income Housing/2060 $ 17.88

Homeless Program/2163 $ 20.37

Solid Waste $ 6,635.25

Equipment R&R $ 43,837.56

IT Fund $ 9,234.11

Total: $823,711.41

(27)

Motion to adjourn was made by S. Kiss. Motion was seconded by K. Skoog and passed unanimously.

ATTEST: s/ __________________________________ APPROVED: s/__________________________________ Clerk of the Board Chair of the Board

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