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SBA Board Meeting Agenda (3/12/17)Call to Order@6:01 NikkiApprove minutes for 2/26/17 meeting Mtn to Approve: Rachel, 2nd: BrittApprove Agenda for 3/12/17 meetingMtn to Approve: Rachel, 2nd: Brandon Funding RequestsYoga Club (3)Rachel- UOP has a new admin in HRand there has been a change in policy- if someone comes to the school to run an event, needs a background check and be under UOP contractNew Studio contractVendor Yoga Teacher- Rise Yoga $100 increment costsRequests for: Mats and blocksClub has had good turnouts this yearRequest for March 15- $100 Request for April 19- $100Request for April 3- $100 Mtn to Approve: Aoibheann, 2nd: Elise Abstain: Rachel 1E money request (Chris)Evening student have spring break with midterms following the break- Request for 2 coffee and cookies sessionStarbucks and cookies for students $150- $75/session Mtn to approve: Chris, 2nd: Chanel MSL Presentation (Sarah Kerber)- MSL is an all women co-hort, with busy schedules Bookstore hours2 weeks prior to classes 2 hr extension- currently MSL students must take time out of life and professionProfessional women and men recruitment Evening Club meetings are difficultClub meetingsNot a late enough startHave someone start 5:30 ideal start, if someone is late can an officer stay late to report the meeting notes? Nikki- this is not a decision of SBA, but rather the scheduling my each individual club Class taping policies Currently only accommodated for learning disability, military, other limited circumstancesWorking professional time conflict Want time out for professional advancement conferencesUC Hastings 24 hour notice Nikki to speak with Dean ColatrellaOffice HoursProfessors with office hours during work hoursAppointment policy- Nikki?Has a requested time ever been rejected?Schedule conflict for a specific professor Scheduling and other info will be sent to Deans for feedback Brandon- can video conferencing be an alternative? Awareness for the issue of office hour conflictsSpecial events in the DAYMSL students during the day (along with other non-JD program)Christmas lunch?Class SchedulingClass info for prep JD integrated classes Nikki- Will our do our best to schedule events around evening and MSL schedules Chanel- special appointment Bookstore scheduling appointments available if requested, but not advertisedFuture Dean Mootz Meeting- TBDReview of 4.06 to studentsFeedback: 1. Am I member of sba and what do I do this with this infoCan changes be sent through track changes to note changes4.06 was attached separately as only changes for stricter changes for attendance Mtn to Approve: Sylvia, 2nd NavNay- Chanel Voting on 4.06 If passionate about, bring to next meeting Proposed outside of regularly scheduled meetingsTo be brought on next agenda (action deferred)BylawsTo be brought on next agenda (action deferred)Roll Call (if 4.06 is voted in) Mary (absent), Sarah (tardy- video conferenced in) End of the year BBQ (Brit)Thurs. 4/20 from 4-6pmSundae station w/ Gunthers orVicsOK with Kevin over $250DJ with speaker sound system Bounce House- $100 Dean Mootz send-offBanner- RachelChanel- CaleNikki- add Dean McGuire to the send-off party! Yard Games- SBA Wellness committee gamesInclude games in the day to encourage students to changeClub Check-out-Clubs can check out for the future Minute to win itNikki, Aoibheann, Britt, Rach, Chris, Elise, Navi, Brandon, Sylvia, Chanel, Sarah (Sarah- absent) Dean Teams- FINALE!!!What if? Dunk tank, water balloons, pie throwingDonation winning from SBA Everyone pays $1 and goes to a charity or scholarship of the winning Dean’s choice 2017-2018 Elections Chanel= elections personBritt- datesAll candidates 3/26, 5-5:45; 3/27 12-12:45Campaigning Signatures due 4/32 full weeks to campaign Voting 4/16- 4/17 (campaigning closes)Announcements at 4/20 Wellness Week reviewGREAT success- Nikki!Grad PartyBlue Print, Thurs 5/18$2700 everything- 4-5 apps. 200 drink tix Need photo booth Suggestions- class of 2017 cupsGrad party gift Britt- give out gifts 4/20 Sylvia- Ordering- and passed out at end of year BBQSELSRequested $1200, only needed $600, SBA keeps $600Mtn to move extra $600 to Sylvia: Chanel, Britt: 2nd Adjourn meeting Mtn to Approve: Chanel, 2nd: BrittName of Chartered Student Organization (Primary Organizer)Yoga ClubCo-Sponsor(s)?*NoneEvent or Activity Name?*YogaHas this event or activity been approved by the Office of Student Affairs??*YesDate your event or activity will take place?*Wednesday, March 15, 2017Please describe the event or activity you are proposing?*We will be paying an instructor to come to campus to teach a yoga class.Total estimated cost of event?*$100.00Total amount you are requesting from the SBA?*$100.00How much money do you currently have in your organization's account? (be exact)?*$343.00Will this activity be open to the entire student body??*YesHow many participants are you expecting??*12What is this number based on? Prior attendance? RSVPs? Interest expressed on Facebook? Or...??*Prior attendanceHow do you plan to advertise this event??*Facebook, the dockDo you (or a club representative) plan on presenting this funding request, in person, at an upcoming SBA meeting? (Required if your request is over $250)?*Not Required (request is under $250)How do you anticipate the SBA funds will be used (check all that apply)?*Other (specify exact items below in your line item breakdown)Line Item Breakdown of Expenses (The costs associated with the items checked above must be included. Funding requests will NOT be granted without a sufficient line item breakdown of expenses.)?*Payment for instructorName?*Paula?NguyenPhone Number?*(408) 726-2866Email?*p_nguyen17@u.pacific.eduTitle?*PresidentName of Chartered Student Organization (Primary Organizer)Yoga ClubCo-Sponsor(s)?*NoneEvent or Activity Name?*YogaHas this event or activity been approved by the Office of Student Affairs??*YesDate your event or activity will take place?*Wednesday, April 19, 2017Please describe the event or activity you are proposing?*Yoga class taught by a yoga instructor.Total estimated cost of event?*$100.00Total amount you are requesting from the SBA?*$100.00How much money do you currently have in your organization's account? (be exact)?*$343.00Will this activity be open to the entire student body??*YesHow many participants are you expecting??*12What is this number based on? Prior attendance? RSVPs? Interest expressed on Facebook? Or...??*Prior AttendanceHow do you plan to advertise this event??*Facebook and docketDo you (or a club representative) plan on presenting this funding request, in person, at an upcoming SBA meeting? (Required if your request is over $250)?*Not Required (request is under $250)How do you anticipate the SBA funds will be used (check all that apply)?*Other (specify exact items below in your line item breakdown)Line Item Breakdown of Expenses (The costs associated with the items checked above must be included. Funding requests will NOT be granted without a sufficient line item breakdown of expenses.)?*Payment for the instructor.Name?*Paula?NguyenPhone Number?*(408) 726-2866Email?*p_nguyen17@u.pacific.eduTitle?*PresidentName of Chartered Student Organization (Primary Organizer)Yoga ClubCo-Sponsor(s)?*NoneEvent or Activity Name?*YogaHas this event or activity been approved by the Office of Student Affairs??*YesDate your event or activity will take place?*Wednesday, March 15, 2017Please describe the event or activity you are proposing?*We will be paying an instructor to come to campus to teach a yoga class.Total estimated cost of event?*$100.00Total amount you are requesting from the SBA?*$100.00How much money do you currently have in your organization's account? (be exact)?*$343.00Will this activity be open to the entire student body??*YesHow many participants are you expecting??*12What is this number based on? Prior attendance? RSVPs? Interest expressed on Facebook? Or...??*Prior attendanceHow do you plan to advertise this event??*Facebook, the dockDo you (or a club representative) plan on presenting this funding request, in person, at an upcoming SBA meeting? (Required if your request is over $250)?*Not Required (request is under $250)How do you anticipate the SBA funds will be used (check all that apply)?*Other (specify exact items below in your line item breakdown)Line Item Breakdown of Expenses (The costs associated with the items checked above must be included. Funding requests will NOT be granted without a sufficient line item breakdown of expenses.)?*Payment for instructorName?*Paula?NguyenPhone Number?*(408) 726-2866Email?*p_nguyen17@u.pacific.eduTitle?*President ................
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