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Request For Proposal (RFP)ForSelection of AgencyForOrganizing Virtual Fairs/Exhibitions/Buyer Seller MeetsUTTAR PRADESH EXPORT PROMOTION COUNCILNiryat Bhawan, 8 Cantt. Road, Qaiserbagh, Lucknow-226001INSTRUCTIONS FOR BIDDERThe RFP document can be downloaded from the website of Uttar Pradesh Export Promotion Council viz. . The cost of RFP document amounting to Rs.1000/- (Rs. One Thousand only) and the EMD amounting to Rs.100000/-( Rs. One lakh only) has to be submitted along with the proposal, before the proposal submission end date and time through DD/NEFT/RTGS in the bank account of Uttar Pradesh Export Promotion Council as per details mentioned below –Name of Beneficiary: Uttar Pradesh Export Promotion CouncilBank Name: Bank of Baroda?Branch: Lucknow Cantt. Road?A/C No.: 28100100012615?IFSC Code: BARB0LCANBSThe sealed proposals may be submitted at the registered office of Uttar Pradesh Export Promotion Council at Niryat Bhawan, Second Floor, 8 Cantt. Road, Qaiserbagh, Lucknow – 226001 by due date and time. Last date for submission of Request For Proposal (RFP) For organizing Virtual Exhibitions/Fairs/Buyer Seller Meets is 28th September 2020. The Technical Proposals will be opened at the registered office of Uttar Pradesh Export Promotion Council at Lucknow.SCHEDULE OF BIDDING PROCESSThe Uttar Pradesh Export Promotion Council would endeavour to adhere to the following schedule for inviting proposals: S. NoDescriptionDateDate of Publication of Tender Notice 15.09.2020Proposal Submission Start Date15.09.2020Proposal Submission Closing Date28.09.2020 till 2.00 PMOpening of Technical proposals along with presentation28.09.2020 at 2.30 PMPre-bid queries should be submitted at upepclko@ with subject: Pre-bid queries for Selection of Agency for organizing Virtual Fairs/Exhibitions/Buyer Seller Meets.Terms of reference for submission of Request For Proposal (RFP) For organizing Virtual Fairs/ Exhibitions/Buyer Seller Meets ABOUT UTTAR PRADESH EXPORT PROMOTION COUNCIL (UPEPC)Uttar Pradesh Export Promotion Council (UPEPC) is a non-profit organization under Companies Act 2013 set up by the Department of MSME & Export Promotion, GoUP. It is the first State Level Export Promotion Council in the country. The Council has been set up with an aim to promote, support, protect, maintain and increase the export of goods and services from the State of Uttar Pradesh. It has a membership base of about 1500 existing/prospective exporters across the State.REQUIREMENTShowcasing products and services through virtual platforms are already practiced by UPEPC its members who hitherto were participating in International Trade Fairs/ Exhibitions / Buyer Seller Meets showcasing their products and services, the outbreak of COVID-19 has come as disrupter. Almost all such fairs/exhibitions and BSMs have been either cancelled or postponed. In view of the emerging situation on account of the adverse impact of COVID-19 there is not only a need to sustain the existing markets but also for offering products being exported from Uttar Pradesh as a potential alternative choice to the world market. Holding physical fairs/exhibitions and buyer-seller meets is not feasible at this juncture. Accordingly, UPEPC has decided to conduct various Virtual Trade Fairs and promote exports from Uttar Pradesh. ELIGIBILITY FOR SUBMISSION OF BIDSAgencies having following minimum qualifications are hereby invited to bid for the event on the turnkey basis.Must be a registered business entity/service provider. Registration no. of TAN/Direct tax/Income tax/Trade Tax/VAT/GST, etc. as applicable may be quoted in the technical bids format and copy of the certificate/proof must be attached. These documents should be in the name of applicant organization only and not that of group/sister organizations. In other words, name of applicant organization should be same in all the documents submitted.A minimum of 5 years experience in conceptualizing, designing, executing and management of Trade Fair and Exhibition of International Status and have invited at-least 500 overseas buyers in one year.An average turnover of minimum Rs.5,00,00,000/- (Rupees Five Crores only) during the preceding financial years i.e. 2017-18, 2018-19 & 2019-20. Submission of EMD & RFP Document Fee through DD/NEFT/RTGS for the amount of Rs. 100,000/- and Rs. 1,000/- respectively in favour of “Uttar Pradesh?Export Promotion Council” payable at Lucknow is essential for the bid without which the bid offer will be rejected. Bidders which are registered MSMEs will be exempted from paying the Earnest Money Deposit provided they submit Registration proof.An affidavit on Non-judicial stamp paper regarding non-blacklisting by any government organization/ EPCs.Experience of holding / in process of holding a minimum of 2 virtual exhibitions for an Export Promotion Council in India.SCOPE OF WORKConsidering that virtual market place/exhibitors for products and services are already in vogue on the browsers, it is all the more necessary to give enough thought, efforts and creativity to design, develop and implement an attractive technical platform for conducting Virtual Trade Fairs, capable of almost replacing, wherever feasible, the physical setting which were hitherto the norms. UPEPC expects the agency to: To organize virtual shows of 5 days duration for UPEPC. Provide a unified platform compliant to conduct virtual fairs with following features: Create individual display company wise Floor plan for easy navigation The system should be totally secure and data privacy considerations should be enforced as per General Data Protection Regulation (GDPR) EU guidelines.Have facilities of product display, company profile and video viewing per company Automated matchmaking between buyers and sellers Company search, Product Search Ability to send message on e-mails and arrange meetings. Organize video meetings as per agreed pre-schedule with facilities to reschedule and cancel on requirement basis Personalized dashboards for both buyers and sellers Ability for buyers and sellers to upload their profiles and update them as per requirements Ensure full security of the data of exhibitor and buyers. Provide necessary technical assistance & guidance to Members in preparing & uploading their profile, brochures & videos etc. Can provide the required data and report for records and submission to Government. Ensure 24 *7 support and response management system during the fair.B.Assist Buyers to register for the virtual exhibition.C.Promote the virtual exhibition for Buyer Registration via digital marketing. D.Each participating exhibitor would be entitled to at-least the following facilities To upload Products with images Feature to add company’s logo and profileTo upload company brochures To upload Company VideosChat option (between buyer and seller)Feature to add company’s social media handles8 hours of video conferencing per day of the show. (Total 40 hrs for a 5 day virtual show) Entry with relevant information in Virtual Show Directory Technical Assistance/ Guidance for preparation and uploading the company profile, product brochures, video etc.GENERAL:5.1 The selected agency will be responsible to ensure that suitable manpower is available for resolving queries of the exhibitors and buyers and to provide them the required technical assistance. 5.2 UPEPC reserves the right to place a subsequent repeat order on finally negotiated prices and similar terms and conditions for subsequent Virtual Trade Fairs after this event on prorata basis. All bidders should keep this in mind while preparing their offer for this bid. 6.TERMS & CONDITIONS6.1 The approved agency will work under the directions and guidance of UPEPC. It shall be the sole responsibility of the Agency to ensure that all activities undertaken by them for UPEPC are in accordance with the legal framework. Bid value should be quoted in Indian Rupees only. GST should be quoted as extra.Interested eligible agencies may submit their bids as per prescribed formats in different forms along with supporting documents including earnest money deposit (EMD) of Rs.100,000/- (Rs. One Lakhonly) and Non Refundable RFP Document Fee of Rs.1,000/- (Rs. One Thousand only) through DD/NEFT/RTGS in favor of “Uttar Pradesh?Export Promotion Council” payable at Lucknow. The EMD will be refunded to the unsuccessful agency after the selection of the vendor. For the selected agency, EMD amount would be adjusted in the final payment. Bidders which are registered MSMEs will be exempted from paying the Earnest Money Deposit provided they submit Registration proof. The agency is required to sign each page of the bid documents by the authorized signatory. UPEPC requires that agency under this contract observe the highest standard of ethics during the period of agreement and free from any vigilance enquiry. The agency has to bear the cost associated with the preparation and submission of tender documents to UPEPCUPEPC at any time will reject a proposal for award of work if it is determined that the agency recommended for award has engaged in corrupt or fraudulent practices in competing for the contract in question.UPEPC will declare an Applicant/Agency ineligible, either indefinitely or for a stated period of time, to be awarded a contract/contracts, if it at any time determines that the Applicant/Agency has engaged in corrupt or fraudulent practices in competing for, or in executing the contract.An affidavit on Non-judicial stamp paper regarding non-blacklisting by any government organization/ EPCs has to be submitted.UPEPC reserves the right to:Extend the deadline for the submission of applications/bid documents at its discretion.Accept or reject any proposal at any time prior to award of contract/order, without assigning any reasons and without any liability on UPEPC.Suspend the project; cancel the contract with the selected party in part or in the whole at any time if in the opinion of UPEPC it is necessary or expedient in the public interest. The decision of the UPEPC shall be final and binding in this regard. UPEPC shall also not be responsible for any damage or loss caused due to afore said action.Modify terms and conditions of the contract which shall be granted to the successful agency after the bidding process, if in the opinion of the UPEPC, it is necessary or expedient to do so in public interest or for proper implementation of the project. The decision of the UPEPC shall be final and binding in this regard.To place a subsequent repeat order on finally negotiated prices and similar terms and conditions for subsequent Virtual Trade Fair to be held before 31 March 2021. All bidders should keep this in mind while preparing their offer for this bid. For interpretation of any clause of this document, the decision of Director UPEPC would be final and binding on both the parties i.e. agency and UPEPC.Clarifications from BiddersBidders requiring any clarification on the RFP may send their queries to the Uttar Pradesh Export Promotion Council in writing (by e-mail only) before 27.09.2020.The Uttar Pradesh Export Promotion Council reserves the right not to respond to any questions or provide any clarifications, in its sole discretion, and nothing in this Clause shall be taken or read as compelling or requiring the Uttar Pradesh Export Promotion Council to respond to any question or to provide any clarification.Amendment / Modification of RFP At any time prior to the deadline for submission of Proposal, the Uttar Pradesh Export Promotion Council may, for any reason, whether at its own initiative or in response to clarifications requested by the Bidder, modify the RFP document by the issuance of Modified RFP/ Addendum/ Amendment/ Corrigendum.All such amendments/modified RFP will be published only on the website of Uttar Pradesh Export Promotion Council and shall not be published in any newspaper. All such amendments/modified RFP will be binding on all Bidders. In order to afford the Bidders a reasonable time for taking an amendment into account, or for any other reason, the Uttar Pradesh Export Promotion Council may, in its sole discretion, extend the Proposal Due Date.GUIDELINES FOR SUBMISSION OF TECHNICAL AND FINANCIAL BIDS Sealed technical and financial bids in separate envelops are required to be submitted mentioning the name of the event i.e., Request For Proposal (RFP) For organizing Virtual Exhibitions/Fairs/Buyer Seller Meets at the envelope within 14 days from the date of publication of advertisement. Agencies may please note that conditional bids are not allowed and would be rejected summarily. Cover 1: Technical Bid: Superscribe the name of the event and “Technical Bid” to include the following documents:Letter of Proposal as per prescribed Form-1Particulars of Bidder as per prescribed Form-2Financial Capacity of the Bidder as per prescribed Form-3Experience of the bidder as per various following conditions mentioned in RFP as per prescribed Form-4 (Please fill separate sheet for each project/assignment):The company must have five (5) years work experience in Buyer-Seller meets in India with copies of work orders or completion certificatesThe company must have experience of holding / in process of holding Virtual Exhibitions for an Export Promotion Council in India alongwith copies of work orders or completion certificatesThe company must have invited at-least 500 overseas buyers per year, with copies of work orders or completion certificates for the last three (3) years,Approach, Methodology and Work Plan as per prescribed Form-5Self-attested photocopies of Income Tax Returns for the last three (3) financial years 2017-18, 2018-19, 2019-20.Self-attested photocopy of the PAN Card, GST and related tax documents. These documents should be in the name of applicant organization only and not that of group/sister organizations. In other words, name of applicant organization should be same in all the document submitted.Interest free Earnest Money Deposit “EMD” for Rs. 100,000/-(Rs. One lakh only) through DD/NEFT/RTGS in favour of UPEPC Lucknow. EMD will be returned to the unsuccessful agency after the final selection. For the selected agency, EMD amount would be adjusted in the final payment. MSME bidders should enclose their certification.An affidavit on Non-judicial stamp paper regarding non-blacklisting by any government organization / EPCs.Non-refundable RFP document Fee of Rs. 1,000.00 through DD/NEFT/RTGS in favour of UPEPC Lucknow payable at LucknowThe concept/design of the virtual exhibition with layout, decoration plan etc. as indicated above must be submitted in hard copy and in a pen drive. Cover 2: Financial Bid: Super-scribe the name of the event and “Financial Bid” The Financial Quotation as per prescribed Form 6, duly signed, sealed and dated, with break-up of major components separately as under in Indian Rupees only: S. No.ActivityAmount in Rs.prehensive Project Management fee for organising Virtual Trade Fair. Each show shall be for 5 days and should have capacity for: 100 exhibit or booths with entitlements 40 hrs of video meetings per exhibitor 5 hrs of webinars per show 2.Recruitment of at least 300 buyers with minimum 200 overseas buyers per show and Digital Marketing for Buyer Recruitment 3.Design and Pagination of Virtual show directory in PDF format4.Applicable taxes5.Total Note: No lump sum amount shall be considered.SELECTION PROCEDUREA Committee in UPEPC will carry out a preliminary screening of the technical proposals received and will shortlist the agencies fulfilling the prescribed requirements. Considering nature of expertise required, in deciding the final selection of the Agency, the technical quality of the proposal will be given a weightage of 70% in criteria for evaluation. The proposals will be ranked in terms of total points scored as per prescribed criteria. The financial bids of only those bidders, which qualify technically with 70% and above score, will be opened.TECHNICAL EVALUATION CRITERIATechnical evaluation criteria (70 marks) are as follows:S. No.CriteriaDescriptionMaximum Score1Overall concept and design 202Security & Privacy Features53ExperienceHolding/in process holding a min. of 2 virtual Fairs-5 marksCompleted Virtual Fairs (2.5 marks for each fair; max 5 marks)- 5 marksExperience in holding physical BSMs/RBSMs/Fairs/Exhibitionsin collaboration with EPCs/MoC, GoI (2.5 marks for each such event; max 5 marks)- 5 marks154Online meetings of Buyer and SellersAutomated Matchmaking between Buyer and Seller -2.5 marksMessaging between buyer and seller-2.5 marks Online meeting capability of the platform between buyer and seller through Video Conferencing-2.5 marks Individual Meeting scheduler-2.5 marks105Turnover of the Company Upto Rs. 5 crores -5 marksAbove Rs. 5 crores upto Rs. 10 crores -10 marksAbove Rs. 10 crores upto Rs. 15 crores -15 marksMore than Rs. 15 crores -20 marks20OPENING OF FINANCIAL BIDSThe vendors who secure minimum 70% marks (49 out of 70 marks) in technical presentations will be short listed and only their financial bids shall then be opened. Financial bid will carry a maximum of 30 marks. The calculation of marking will have the following method:L1 = Lowest cost quotedMarks assigned to L1=30 marksMarks obtained by next lowest quote L2=30XL1 (the cost quoted byL1)/L2 (the cost quoted by L2) and in similar fashion for L3, L4 etc. (depending on no. of parties)After the financial marks are obtained the technical and financial marks will be added up and the agency scoring highest aggregate marks will stand selected.Selection Committee reserves the right to withdraw the announcement, accept or reject any or all the bids at any time prior to award of contract/order, without assigning any reasons and without incurrence of any liability on UPEPC. UPEPC also reserves the right to negotiate the prices with the selected agency to bring down the prices or add more facilities.FORCE-MAJEUREIf at any time, during the continuance of this contract, the performance in whole or in part, by either party, of any obligation under this is prevented or delayed, by reason of war, or hostility, acts of the public enemy, civic commotion, sabotage, Act of State or direction from Statutory Authority, explosion, epidemic, quarantine restriction, strikes and lockouts (as are not limited to the establishments and facilities of the contractor), fire, floods, natural calamities for any act of GOD (hereinafter referred to as EVENT), provided notice of happenings of any such EVENT is given by the affected party to the other, within 15 Calendar days from the date of occurrence thereof, neither party shall, by reason of such event, be entitled to terminate this contract, nor shall either party have any such claims for damages against the other, in respect of such non-performance or delay in performance provided the contract shall be resumed as soon as practicable, after such EVENT comes to an end or ceases to exist. The decision of Director, UPEPC as to whether the service may be so resumed (and the time frame within which the service may be resumed) or not, shall be final and conclusive, provided further that if the performance in whole or part of any obligation under this contract is prevented or delayed by reason of any such event for a period exceeding 30 days either party may, at his option terminate the contract.ARBITRATIONAll matters of dispute arising out of this shall be governed by Indian law and subject to Court jurisdiction in Lucknow only. Both the parties shall make all efforts to resolve any dispute by way of reconciliation. In the event of any question, dispute or difference arising under the agreement in connection therewith (except as to matters, the decision to which is specifically provided under this agreement) remains unresolved, the same shall be referred to sole arbitration to be appointed by the Director, UPEPC and the decision given shall be binding on the parties. The provisions of Indian Arbitration & Conciliation Act 1996 shall apply on both the parties. The venue of the arbitration proceeding shall be the office of UPEPC or such other place as the Director, UPEPC may decide. Upon any and every reference as aforesaid, the assessment of costs and incidental expenses in the proceedings for the award shall be at the discretion of the Director, UPEPC.TERMS OF PAYMENT:Payments to the successful agency will be made as per following schedule:40% advance at the time of award of contract 30% on the day of the start of the show Balance 30% amount would be released on completion of the event pursuant to receipt of satisfactory report of the officer(s) deputed for the event.The Agency has to bear all the costs associated with the preparation and presentation.SUBMISSION OF BIDSBids shall be submitted by the agency with supporting documents in a sealed envelope in the following manner:Envelope I: EMD & RFP Document Fee -Containing Earnest money through DD/NEFT/RTGS of Rs.100,000/-(Rs. One lakh only) RFP Document Fee of Rs. 1,000/- (Rs. One thousand only) in favor of Uttar Pradesh Export Promotion Council, payable at Lucknow or MSME Registration Certificate and prescribed forms of Technical Bid duly filled in with supporting documents. The envelope should be sealed and marked as “Technical Bid Of Request For Proposal (RFP) For organizing Virtual Exhibitions/Fairs/Buyer Seller Meets”Envelope II: Containing Annexure – II (Financial Bid) duly filled in for the bid value in Indian Rupee including all taxes for the complete project. The envelope should be sealed and marked as for “Financial Bid for Request For Proposal (RFP) For organizing Virtual Exhibitions/Fairs/Buyer Seller Meets."Envelope III: Envelopes I & II should be kept inside the Envelope – III and again sealed. The name of the agency should be clearly written with full address, Tel. nos., E-mail on the Envelopes I, II, III. This Master Envelope (Envelope – III) should be marked as “Technical Bid and Financial Bid for Request For Proposal (RFP) For organizing Virtual Exhibitions/Fairs/Buyer Seller Meets at the envelope and should be submitted within 21 days from the date of publication of advertisement to Director UPEPC at its registered office address.PERFORMANCE ASSURANCEIf performance of the agency is not upto the mark or is less in any of the deliverances/the measurable output is less than envisaged as per scope of work, then a part of the total bid value will be retained by UPEPC at the time of final payment. Decision of UPEPC shall be final in this regard.TECHNICAL PROPOSALForm-1 - Letter of Proposal(On Bidder’s letter head)Dated:Director, Uttar Pradesh Export Promotion Council,Niryat Bhawan, Second Floor, 8 Cantt Road, Qaiserbagh, Lucknow - 226001.Sub: Request For Proposal (RFP) For organizing Virtual Exhibitions/Fairs/Buyer Seller MeetsDear Sir/ Madam, With reference to your RFP document dated............, we, having examined the Bidding Documents and understood their contents, hereby submit our Proposal for the aforesaid Assignment. This proposal is unconditional. All information provided in the Proposal and in the Appendices is true and correct. This statement is made for the express purpose of qualifying as a Bidder for undertaking the Assignment. We shall make available to the Uttar Pradesh Export Promotion Council any additional information it may find necessary or require to supplement or authenticate the Bid. We acknowledge the right of the Uttar Pradesh Export Promotion Council to reject our Proposal without assigning any reason or otherwise and hereby waive our right to challenge the same on any account whatsoever. We certify that we have neither failed to perform on any contract, as evidenced by imposition of a penalty or a judicial pronouncement or arbitration award, nor been expelled from any project or contract nor have had any contract terminated for breach on our part nor blacklisted by any Central/State Government or their agencies including Central/State Level Public Enterprises.. We declare that: We have examined and have no reservations to the Bidding Documents, including any Addendum issued by the Uttar Pradesh Export Promotion Council.We do not have any conflict of interest in accordance with the RFP document; We have not directly or indirectly or through an agent engaged or indulged in any corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice, , in respect of any tender or request for proposal issued by or any agreement entered into with the Uttar Pradesh Export Promotion Council or any other public sector enterprise or any government, Central or State; and We hereby certify that we have taken steps to ensure that in conformity with the provisions of the RFP, no person acting for us or on our behalf has engaged or will engage in any corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice. We understand that you may cancel the Bidding Process at any time and that you are neither bound to accept any Proposal that you may receive nor to invite the Bidders to Bid for the Assignment, without incurring any liability to the Bidders, in accordance with the RFP document. We declare that we are not a Member of any other firm submitting a Proposal for the Assignment. We certify that in regard to matters other than security and integrity of the country, we have not been convicted by a Court of Law or indicted or adverse orders passed by a regulatory authority which could cast a doubt on our ability to undertake the Assignment or which relates to a grave offence that outrages the moral sense of the community. We further certify that in regard to matters relating to security and integrity of the country, we have not been charge-sheeted by any agency of the Government or convicted by a Court of Law for any offence committed by us or by any of our Associates. We further certify that no investigation by a regulatory authority is pending either against us or against our Associates or against our CEO or any of our Directors/ Managers/partners/ employees. We undertake that in case due to any change in facts or circumstances during the Bidding Process, we are attracted by the provisions of disqualification in terms of the guidelines referred to above, we shall intimate the Uttar Pradesh Export Promotion Council of the same immediately. We hereby irrevocably waive any right which we may have at any stage at law or howsoever otherwise arising to challenge or question any decision taken by the Uttar Pradesh Export Promotion Council in connection with the selection of the Bidder, or in connection with the Bidding Process itself, in respect of the above mentioned Assignment and the terms and implementation thereof.In the event of our being declared as the successful Bidder, we agree to enter into an Agreement in accordance with the draft that has been provided to us prior to the Proposal Due Date. We agree not to seek any changes in the aforesaid draft and agree to abide by the same. We have studied all the Bidding Document carefully. We understand that except to the extent as expressly set forth in the Agreement, we shall have no claim, right or title arising out of any documents or information provided to us by the Uttar Pradesh Export Promotion Council or in respect of any matter arising out of or concerning or relating to the Bidding Process including the award of Concession. The Fee has been quoted by us after taking into consideration all the terms and conditions stated in the RFP, draft Agreement. We offer an EMD of Rs. 100,000/-(Rs. One lakh only) to the Uttar Pradesh Export Promotion Council in accordance with the RFP Document unless otherwise exempted being MSME.We agree and understand that the Proposal is subject to the provisions of the Bidding Document. In no case, we shall have any claim or right of whatsoever nature if the assignment is not awarded to us or our Proposal is not opened. We agree to keep this offer valid for 180 (One hundred eighty) days from the Proposal Due Date specified in the RFP. We agree and undertake to abide by all the terms and conditions of the RFP document. In witness thereof, we submit this Proposal under and in accordance with the terms of the RFP document. Yours faithfully,Date: (Signature of the Authorized signatory)Place:(Name and designation of the of the Authorized signatory)Name and seal of Bidder Form-2Particulars of the BidderName of the Company: Registered Office: Date of Incorporation/Formation: Constitution of Bidder Company:GSTIN (Copy to be enclosed):PAN (Copy to be enclosed)Date of first assignment:Worldwide presence:Presence in India:Total no. of employees: Details of contact persons:Any other details:Name: Designation: Contact tel. No.: Mobile no.: Fax no.: Email id: Postal address: (Signature of the Authorized signatory)(Name and designation of the of the Authorized signatory)Name and seal of BidderForm-3Financial Capacity of the BidderParticularsRupees in Crores2017-182018-192019-20Annual turnover from consultancy services. (Turnover of sister concerns/ affiliates would not be considered.)Average Turnover for 3 year____________________________ (Signature of Authorized signatory) This is to certify that the above information has been examined by us on the basis of relevant documents & other relevant information and the information submitted above is as per record, details annexed and true & correct. ______________________________________________________ Signature, Address, Seal & Membership No. of Chartered AccountantForm-4Experience of the bidder as per various conditions mentioned in RFPProject Name:Project Location:Name of Client:Description of the Project:Description of Actual Services provided:Start Date (Month/Year):Completion Date(Month/Year):Approx. Value of Services (in INR): This is to certify that the above information has been examined by us on the basis of Documents viz. Letter of Award/Agreement, duly certified by the authorized signatory of the bidding company/Chartered Accountant to be enclosed in support of conducted projects/assignments and found correct.(Signature, Address, Seal & Membership No. of Chartered Accountant) OR (Signature of the Authorized Signatory)Note-: Supporting documents needs to be furnished for each project/assignment.Form-5Approach, Methodology and Work PlanIn this write up the firm should propose its understanding of the project, the action plan it intends to follow, the approach and methodology, etc., the deliverables and their time line, the mobilisation of extra resources and value addition proposed for the assignment. The practical difficulties and obstacles which can possibly arise during the course of assignment and how to address them should also be highlighted. Authorized Signature [In full and initials]: Name and Title of Signatory: Name of Bidder: Address: Form-6FINANCIAL PROPOSAL SUBMISSION FORM (BOQ)Submission of Proposal against your RFP dated_________Our detailed financial proposal (in Rs.) is as follows:Sl. NoParticularsBasic price (a)GST as applicable (presently 18%) (b)Total cost for the project (a+b)1.Total Cost of providing services as per the ToR and SoW mentioned in the RFPTotal cost in wordsForm 7Draft AgreementThis agreement is made this ____ day of _____ 2020 at Lucknow between _______________________________________ (name of the Agency selected through the bidding process against the RFP dated 15.09.2020 for “Selection of Agency for organizing Virtual Exhibitions/Fairs/Buyer Seller Meets.”) referred to as the “First Party”, which expression shall include his heirs, executors and administrators/ their successors and Uttar Pradesh Export Promotion Council, Niryat Bhawan, Second Floor, 8 Cantt Road, Qaiserbagh, Lucknow – 226001, referred to as the “Second Party” through Nodal Officer, Uttar Pradesh Export Promotion Council, Niryat Bhawan, Second Floor, 8 Cantt Road, Qaiserbagh, Lucknow – 226001, hereinafter include his successors and assignees.That WHEREAS the First Party will provide services to Uttar Pradesh Export Promotion Council, in accordance with all the terms and conditions contained in the Tender RFP dated 10.09.2020 and also the terms and conditions contained in the subsequent corrigendum and Work Orders to be issued by the Second Party to First Party and the same shall be binding on the First Party and shall be the integral part of this agreement. IN WITNESS THEREOF THE ABOVE MENTIONED PARTIES HAVE PUT THEIR SIGNATURES ON THIS ____________ DAY OF _____________ TWO THOUSAND AND TWENTY.Authorised Signatory of “First Party” Authorised Signatory of “Second Party” Signature:Signature:Name and AddressName and Address:Witness for “First Party”Witness for “Second Party”Signature:Signature:Name and AddressName and Address: ................
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