State of Georgia Department of Revenue EMPLOYER’S TAX …

State of Georgia Department of Revenue

EMPLOYER'S TAX GUIDE

Revised January 2018

THIS GUIDE CONTAINS: < ANSWERS TO FREQUENTLY ASKED QUESTIONS < ELECTRONIC FILING INFORMATION < WITHHOLDING TAX TABLES < GENERAL WITHHOLDING TAX INFORMATION

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TABLE OF CONTENTS

Introduction ...................................................................................................................................3 Business Electronic Filing .............................................................................................................3 Tax Year Return and Payment Due Dates ....................................................................................4 Withholding HB 43 Requirements Summary ...............................................................................5 Filing Status ...................................................................................................................................6 Basic Definitions ...........................................................................................................................7 Payment And Filing Requirements ..............................................................................................8 Electronic Filing And Payment................................................................................................ 9-11 Other Employer Responsibilities And Requirements....................................................................11 Employee Responsibilities ...........................................................................................................14 Income Statement Reporting Requirements..................................................................................15 Other Filing And Reporting Requirements ...................................................................................16 Penalty And Interest .....................................................................................................................19 Filing Tips....................................................................................................................................20 Tax Table.....................................................................................................................................22 Percentage Method For Employee Withholding ..........................................................................42 Links to Withholding Tax Forms .................................................................................................46 Department Of Revenue Resources..............................................................................................47

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INTRODUCTION

This publication contains information regarding withholding tax filing requirements based on the tax law as of January 1, 2018. It includes applicable withholding tax tables, basic definitions, answers to frequently asked questions, and references to applicable sections of Title 48 of the Official Code of Georgia Annotated (O.C.G.A.), which govern withholding tax requirements. Additional information concerning withholding tax is available at .

BUSINESS ELECTRONIC FILING

The Georgia Tax Center (GTC) allows business customers to file returns and pay taxes electronically. As of, January 1, 2010, employers can file withholding tax returns and make payments using this system. Click here for more information. It is mandatory, as of May 1, 2006, for business customers who are currently required to submit tax payments via electronic funds transfer to file their returns electronically through GTC. It is also mandatory, as of July 1, 2016, for business customers who are required to submit tax payments via electronic funds transfer, to file refund claims electronically through GTC. Failure to electronically file the refund claim, shall result in the deemed failure to file the refund claim for all purposes, including applying any statute, which limits the time when a refund claim may be filed. Taxpayers may electronically refile a rejected claim at any time within the statute of limitations. Customers may voluntarily use GTC if they know their tax-specific identification(s), zip code of the location address, most recent payment and email address. Visit our website at for instructions and registration information.

TELEPHONE ASSISTANCE For telephone assistance with electronic filing, for all tax types, contact our Customer Contact Center at 1-877423-6711.

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2018 Withholding Tax Due Dates for Monthly Filers

Tax Year Return and Payment Due Dates

PAYROLL PERIOD

FORM

DUE DATE

January 2018 February 2018

March 2018 1ST QTR 2018

April 2018 May 2018 June 2018 2ND QTR 2018 July 2018 August 2018 September 2018 3RD QTR 2018 October 2018 November 2018 December 2018 4TH QTR 2018

GA-V/PAYMENT GA-V/PAYMENT GA-V/PAYMENT

G-7 RETURN GA-V/PAYMENT GA-V/PAYMENT GA-V/PAYMENT

G-7 RETURN GA-V/PAYMENT GA-V/PAYMENT GA-V/PAYMENT

G-7 RETURN GA-V/PAYMENT GA-V/PAYMENT GA-V/PAYMENT

G-7 RETURN

2/15/2018 3/15/2018 4/16/2018 4/30/2018 5/15/2018 6/15/2018 7/16/2018 7/31/2018 8/15/2018 9/17/2018 10/15/2018 10/31/2018 11/15/2018 12/17/2018 1/15/2019 1/31/2019

W-2/1099 Misc. for nonemployee compensation

All other 1099s

G-1003 RETURN G-1003 RETURN

1/31/2019 2/28/2019

2018 Withholding Tax Due Dates for Quarterly & Annual Filers

PAYROLL PERIOD

1ST QTR 2018 1ST QTR 2018 2ND QTR 2018 2ND QTR 2018 3RD QTR 2018 3RD QTR 2018 4TH QTR 2018 4TH QTR 2018

W-2/1099 Misc. for nonemployee compensation

All other 1099s

FORM G-7 PAYMENT G-7 RETURN G-7 PAYMENT G-7 RETURN G-7 PAYMENT G-7 RETURN G-7 PAYMENT G-7 RETURN G-1003 RETURN

G-1003 RETURN

DUE DATE 4/30/2018 4/30/2018 7/31/2018 7/31/2018

10/31/2018 10/31/2018 1/31/2019 1/31/2019 1/31/2019

2/28/2019

IMPORTANT NOTICE FOR ALL TYPE FILERS-EXCEPTION TO ALL DUE DATES:

If $100,000 or more is required to be withheld for a payday, the payment must be submitted electronically by the next banking day.

NOTE: Form GA-V is not required if no tax was withheld or if payment was made electronically. If a due date falls on a Federal Reserve bank holiday, Georgia State Holiday, Saturday or Sunday, the due date is extended to the next banking day.

1099s are only required to be submitted if there is Georgia Withholding. 4

ACH Debits are submitted via the Georgia Tax Center (GTC) located at . These payments must be completed on or before the due date.

ACH Credits is the type of EFT specifically requested and granted under certain circumstances. These payments must be received by the due date via EFT.

Federal Wiring Payments are not accepted.

Withholding HB 43 Requirements Summary

Payer Status Semi-Weekly Payer

Monthly Payer

Quarterly Payer

Annual Payer

WH Tax

> $50,000 for the

Thresholds lookback period

July 1 through June 30

< $50,000 for the lookback period

< $200 per month

< $800 per year

Payday on

Wednesday, Taxes must be remitted via

Thursday, or EFT on or before the

Friday

following Wednesday.

Taxes must be remitted on or before the 15th day of the following month with Form GA-V, if applicable.

Taxes must be remitted by the last day of the month following the end of the quarter with Form G-7.

Payday on Saturday, Sunday, Monday, or Tuesday

Taxes must be remitted via EFT on or before the following Friday.

Taxes must be remitted on or before the 15th day of the following month with Form GA-V, if applicable.

Taxes must be remitted by the last day of the month following the end of the quarter with Form G-7.

Taxes must be remitted by January 31st following the end of the fourth quarter with Form G-7

Taxes must be remitted by January 31st following the end of the fourth quarter with Form G-7

Filing Date

Semi-Weekly Form G-7/Schedule B is due on or before the last day of the month following the end of the quarter.

Form G-7 Quarterly Return for Monthly Filer is due on or before the last day of the month following the end of the quarter.

Form G-7 Quarterly Return for Quarterly Filer is due on or before the last day of the month following the end of the quarter.

Form G-7 Quarterly Return for Quarterly Filer is due on or before the last day of January following the end of the year.

$100,000 "One-Day Rule"

If $100,000 or more in taxes is required to be withheld for a payday, it must be deposited the next banking day after payday.

If $100,000 or more in taxes is required to be withheld for a payday, it must be deposited the next banking day after payday.

If $100,000 or more in taxes If $100,000 or more in taxes

is required to be withheld for is required to be withheld

a payday, it must be

for a payday, it must be

deposited the next banking deposited the next banking

day after payday.

day after payday.

Payday

For withholding tax purposes, "payday" means the date on the employee's check or the first day the employee is able to tender the check for cash or other consideration, whichever is earlier.

Lookback Period

The "lookback period" is the twelve (12) month period ending June 30th of the immediately preceding calendar year.

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