MDS Agency Self-Reporting Checklist
The purpose of this checklist is for the agency to self-certify that it has implemented an internal MDS policy containing requirements in accordance with the MDS Statewide Policy. Where incomplete MDS policy requirements are indicated by a “No” response, the agency will indicate corrective actions and target dates in the spaces provided. The agency may direct any questions regarding the checklist to contractoversight@doit.state.md.us.
|Agency Name | |Date Form Completed | / / |
|Telecom Coordinator (TC) Name | |Name of MDS Provider | |
|TC Phone / Email | | | |
| | |Is Requirement | |Corrective Action |
|MDS Policy Requirements |Supporting |Implemented? |Corrective Action to be Taken |Target Date |
| |Documentation |(Yes / No) |(If requirement is not implemented) | |
| | | | |
|Process for acquiring devices and services: | | | |
|Written justification for each device assigned |Form: Employee Acknowledgement of Agency MDS Policy – | | | |
| |found at the end of the MDS Statewide Policy | | | |
|Signed MDS policy acknowledgement |Form: Employee Acknowledgement of Agency MDS Policy – | | | |
| |found at the end of the MDS Statewide Policy | | | |
|Executive approval for assigned devices |Form: Employee Acknowledgement of Agency MDS Policy – | | | |
| |found at the end of the MDS Statewide Policy | | | |
|Adherence to ADPICS procedures, i.e., the BPO/PO |ADPICS Purchase Order | | | |
|process (no direct vouchers) | | | | |
| | | | |
|Guidelines for managing devices and service plans: | | | |
|Termination of devices and service plans |Agency MDS Policy | | | |
|Replacement of lost, stolen, defective, or damaged |Agency MDS Policy | | | |
|devices | | | | |
|Resolving invoice issues with the provider |Agency MDS Policy | | | |
|Monitoring usage to ensure: |Agency MDS Policy | | | |
|Justification for devices remain valid | | | | |
|Economical service plans are used | | | | |
|Withdrawal of no / low usage devices | | | | |
|Reasonable personal use of devices | | | | |
| | | | |
| | | | |
|Requirements for using devices: | | | |
|Compliance with applicable laws and regulations |Agency MDS Policy | | | |
|Maintaining security of devices at all times |Agency MDS Policy | | | |
|Essential use only for directory assistance, |Agency MDS Policy | | | |
|operator assisted, and credit card calls | | | | |
|While operating a motor vehicle: |Agency MDS Policy | | | |
|Use caution | | | | |
|Pull over when possible | | | | |
|Tell people on the phone you are driving | | | | |
|Suspend calls at the onset of bad weather or | | | | |
|hazardous road conditions | | | | |
|Do not take notes, read, text message, or look up | | | | |
|information while driving | | | | |
|Use hands free when available | | | | |
|Dial 9-1-1 for help in case of fire, accidents, or | | | | |
|medical emergencies | | | | |
|Amber Alert activation |Screen print or email indicating Amber Alert subscription | | | |
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