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State of MichiganCivil Service CommissionCapitol Commons Center, P.O. Box 30002Lansing, MI 48909Position Code1. HUMSPL2A12N5488940-81280000POSITION DESCRIPTIONThis position description serves as the official classification document of record for this position. Please complete the information as accurately as you can as the position description is used to determine the proper classification of the position.2. Employee's Name (Last, First, M.I.) 8. Department/AgencyLICENSING AND REGULATORY AFF3. Employee Identification Number9. Bureau (Institution, Board, or Commission)FIRE SERVICES4. Civil Service Position Code DescriptionHUMAN RESOURCES DVLPR SPL-210. DivisionFIRE FIGHTER TRAINING DIVISION (FFTD)5. Working Title (What the agency calls the position)REGIONAL COORDINATOR11. Section6. Name and Position Code Description of Direct SupervisorSEARLES, ANN M; STATE OFFICE ADMINISTRATOR 1712. Unit7. Name and Position Code Description of Second Level SupervisorSEHLMEYER, KEVIN J., SENIOR MANAGEMENT EXECUTIVE 1913. Work Location (City and Address)/Hours of Work3101 Technology Boulevard, Ste. H Lansing, MI / Monday – Friday; 8:00 a.m. – 5:00 p.m.14. General Summary of Function/Purpose of PositionThis position is responsible for administration of the Fire Fighter Training Division (FFTD) programs and services within the State of Michigan. Duties will consist of but are not limited to technical expertise of division database, firefighting training methodologies; primary liaison to regional training centers; provides oversight for training coordinators, provides oversight for evaluations of instructors; approves and monitors courses; provides oversight for the administration of firefighter certification exams; assist with the development and monitoring of the FFTD budget; assist with development of curriculum; policies and procedures; and providing technical direction to regional training centers; county training committees; local fire departments and instructors.3575052260600015. Please describe the assigned duties, percent of time spent performing each duty, and what is done to complete each duty. List the duties from most important to least important. The total percentage of all duties performed must equal 100 percent. Duty 1General Summary:Percentage:15Provides direct oversight to training coordinators (contract employees) who assist the regional coordinator with administration of programs and services.Individual tasks related to the duty:?Evaluates applications, interviews candidates and selects training coordinators.?Provides orientation for new training coordinators and also provides ongoing training.?Coordinates work assignments.?Reviews training coordinator reports for accuracy.?Approves training coordinator invoices.?Monitors and assesses performance and takes corrective action when necessary.Duty 2General Summary:Percentage:15Provides the necessary program oversight to probationary and certified instructors.Individual tasks related to the duty:?Reviews and approves applications for probationary instructor status.?Assists with developing improvements for instructor evaluations.?Approves evaluations of probationary instructors and recommends advancement to certified instructor.?Verifies records to confirm applicants meet the requirements to instruct courses. Validates certified instructor is ingood standing.?Conducts impromptu evaluations of certified instructors to insure compliance with FFTD requirements.Duty 3General Summary:Percentage:25Provides oversight for the administration of training courses.Individual tasks related to the duty:?Provides technical direction to regional training centers, county training committees, local fire departments and instructors.?Ensures coordination of training efforts between regional training centers, county training committees and local firedepartments.?Approves course funding requests based on policy guidelines.?Evaluates training requests for compliance with FFTD requirements.?Conducts impromptu class evaluations to ensure compliance with FFTD requirements.?Reviews student and instructor course evaluations and provides follow-up investigations and providesrecommendations to management, as needed.Duty 4General Summary:Percentage:10Provides direct oversight to the administration of statutorily mandated fire fighter certification examinations.Individual tasks related to the duty:?Evaluates requests for certification exams to ensure compliance with policies.?Approves scheduling of certification exams throughout the region.?Assigns exam site evaluations to ensure compliance with state law and FFTD policies.?Assigns training coordinators to proctor certification exams.?Reviews evaluations from test candidates, test team members and proctors, and takes appropriate action.Duty 5General Summary:Percentage:10Assist with evaluation, updating and development of FFTD curriculum, policies, and procedures.Individual tasks related to the duty:355600000?Selects methodology for conducting research and analysis.?Evaluates curricula for compliance with applicable laws, standards and policies.?Make recommendations regarding adoption of new FFTD courses.?Continuously monitors curricular and makes recommendations for revision.?Makes recommendations regarding policies and procedures to facilitate administration of programs and delivery of34290012827000services.Duty 6General Summary:Percentage:25Miscellaneous duties and responsibilities.Individual tasks related to the duty:?Primary liaison to regional training centers.?Assists with the recommendation and development of the FFTD budget.?Monitors expenditures and manages region budget.?Maintains liaison with governmental entities and fire service organizations as an advocate for FFTD programs.?Interprets and enforces FFTD policies, statute and administrative rules.?Investigates violations of FFTD requirements.?Prepares and submits administrative paperwork in a timely manner and maintains records.?Improves technical knowledge and expertise through attendance at various workshops, conferences and programs.?Serves as action Programs Administrator or FFTD Executive Director when assigned.35750522415500?Performs related duties as assigned.359410-35960050016. Describe the types of decisions made independently in this position and tell who or what is affected by those decisions.?Prioritizes training needs within counties and region; ensures critical training needs are satisfied.?Approves course funding per policy guideline; provides consistency and compliance with state budget.?Determines training needs of training coordinators; enables training coordinators to perform job duties.?Makes training coordinator work assignments and approves pay invoices; maintains delivery of services.?Approves scheduling of instructors according to certification; assures quality of training.35750522225000?Terminates non-compliant training or testing sessions; ensures compliance with FFTD requirements.17. Describe the types of decisions that require the supervisor's review.?Major deviation from established FFTD policies.?Final approval for hiring of training coordinators.?Revision of section and unit policies.35750522225000?Final decertification of an instructor.18. What kind of physical effort is used to perform this job? What environmental conditions in this position physically exposed to on the job? Indicate the amount of time and intensity of each activity and condition. Refer to instructions.?Occasionally transports boxes of training materials that vary in weight up to 50 pounds. Effort may involve as many as25 boxes of materials at one time.?Occasionally required to drive several hundred miles a day and/or overnight stay.35750522225000?Occasionally instruct courses, which may require standing for several hours at a time.19. List the names and position code descriptions of each classified employee whom this position immediately supervises or oversees on a full- time, on-going basis.Additional Subordinates20. This position's responsibilities for the above-listed employees includes the following (check as many as apply):N Complete and sign service ratings. N Provide formal written counseling. N Approve leave requests.N Approve time and attendance.35750532639000N Orally reprimand.NAssign work.NApprove work.NReview work.NProvide guidance on work methods.NTrain employees in the work.357505-15614650022. Do you agree with the responses for items 1 through 20? If not, which items do you disagree with and why?35750527241500Yes.357505-2794000023. What are the essential functions of this position??Primary liaison to regional training centers.?Selects, trains and provides oversight of training coordinators (contract employees).?Supervises the evaluation of instructors and training courses.?Approves and monitors training courses.?Supervises administration of fire fighter certification testing.?Prepares and manages region training budget.?Assists with development of curriculum, policies and procedures.?Provides authoritative technical direction regarding fire fighter training, testing and certification.?Prepares administrative paperwork and maintains records.35750522161500?Interprets and enforces FFTD policies.24. Indicate specifically how the position's duties and responsibilities have changed since the position was last reviewed.Due to the technical knowledge of this position, the minimum experience qualifications are five years of experience in the fire industry, and certification as a Michigan Fire Service Instructor I.25. What is the function of the work area and how does this position fit into that function?The Fire Fighter Training Division serves the training and certification needs of the state’s 1,032 fire departments and 31,086 fire fighters. These needs are met by preparing and publishing training standards; establishing courses of study; certifying instructors; establishing regional training centers; cooperating with local, state and federal agencies to facilitate training of fire fighters; and developing and administering mandatory certification exams for new fire fighters.The FFTD has divided the state into two geographic regions.Each Regional Fire Service Educational Consultant has full range of responsibility for administration of all FFTD programs and services within his or her respective region.The number of counties within each region varies based on demographics.3746507620000357505-16205200026. What are the minimum education and experience qualifications needed to perform the essential functions of this position.EDUCATION:Possession of a Bachelor degree in Education, Fire Science or Public Administration, or related field.EXPERIENCE:Human Resources Developer Specialist 13 - 15Four years of professional experience equivalent to a Human Resources Developer, including two years equivalent to aHuman Resources Developer P11 or one year equivalent to a Human Resources Developer 12.KNOWLEDGE, SKILLS, AND ABILITIES:?Knowledge and ability to apply principles of fire training.?Knowledge of the philosophies, objectives and techniques in the field of education.?Knowledge of the principals and practices of curriculum planning and instructional methods applicable in fire fightertraining.?Knowledge of the laws and regulations that govern fire fighter training.?Ability to provide leadership in the field of instruction to fire instructors and fire training coordinators.?Ability to obtain cooperation from fire instructors, fire training coordinators and others in carrying out the programs ofthe Department of Licensing and Regulatory Affairs, Bureau of Fire Services.?Excellent interpersonal skills.?Ability to communicate verbally and in written format effectively.?Knowledge and ability to prepare and manage regional training budget.?Knowledge of reporting methods related to the work.?Strong analytical skills.?Ability to manipulate computer software and database programs, strong computer required.CERTIFICATES, LICENSES, REGISTRATIONS:?Valid Michigan operator’s license.?Certified Michigan Fire Training Instructor I.NOTE: Civil Service approval does not constitute agreement with or acceptance of the desired qualifications of this position.357505-44958000I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position.480060-22860004023360-2286000SupervisorDateTO BE FILLED OUT BY APPOINTING AUTHORITYIndicate any exceptions or additions to the statements of employee or supervisors.NAI certify that the entries on these pages are accurate and complete.48006021463000Appointing Authority4023360-2286000Date35750519164300035750525603200035750548514000357505364744000I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position.48006023876000402336024955500EmployeeDate ................
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