ITB 071I7000400
MEMORANDUM April 29, 2010
TO: Tony Des Chenes, Director
Commodities Division
DMB, Purchasing Operations
FROM: Sue Cieciwa, Buyer Specialist
Commodities Division
DMB, Purchasing Operations
SUBJECT: Evaluation Summary for RFP No. 071I0200078
Child Safety Seats – Department of Community Health and Michigan State Police
Statement of Work
The purpose of this Request for Proposal (RFP) is to establish a contract for child safety seats for the Department of Community Health (DCH) and Michigan State Police (MSP).
Background Information
The DCH, Bureau of Health Promotion and Disease Control, Division of Chronic Disease and Injury Control, Injury and Violence Prevention Section (IVPS) with the MSP, function as the State of Michigan’s Child Passenger Safety Training and Education. The program works with statewide partners to conduct Child Safety Seat Inspections for parents/caregivers of children from birth to eight years of age. As part of those inspections, child safety seats are available to provide as replacements for unsafe, recalled, or inappropriate child safety seats. The target population for this program is low-income and underserved areas.
Buyer
Purchasing Operations prepared the technical review and pricing analysis for the agency’s review in order to make a "best value" determination of award. Purchasing Operations reviewed and approved the agency’s award recommendation. There was no formal Joint Evaluation Committee.
Name Department
Sue Cieciwa DTMB, Purchasing Operations
Shirley Martin Buyer, DCH
Vickie Olivarez Buyer, MSP
Angela Glew Child Passenger Safety Specialist, MDCH
Sgt. Michele Hernandez Michigan State Police
Bidders
The RFP was posted on the Website for 26 days. Three companies submitted timely responses:
|Vendor |City, State |Bid Amount |
|1. Patriot Solutions LLC |Grand Rapids, MI |$612,032.23 |
|2. Freedomation Inc.* |Orion, MI |$599,023.33 |
|3. Vehicle Maintenance Program* |Boca Raton, FL |$629,577.06 |
* Freedomation Inc. and Vehicle Maintenance Program - did not submit written proposals as specified in the RFP. They submitted pricing only, therefore are ineligible for award consideration.
Evaluation Summary
RFP No. 071I0200078
Child Safety Seats – DCH and MSP
Page 2
Selection Criteria/Evaluation
Bidders were requested to provide detailed information relative to their ability to meet all of the specific requirements included in the RFP. The brand name was for identification purposes only, and did not limit the bidders to such brands, provided alternates offered were equal in quality and function to those specified.
Total Point and Price Comparison:
| |Patriot Solutions LLC |
|Selection Criteria | |
|Product Quality (Section 1.0701 – 1.0708) (40) |40 |
|Delivery Capabilities (Section 1.0709 - 1.0719) (30) |30 |
|Company Information (Section 4.011-4.013) (10) |10 |
|Prior Experience/Past Performance (Section 4.014) (20) |3 |
|Total Points (100) |83 |
|Total Bid Amount |$612,032.23 |
|Revised Bid Amount (1% Price Reduction, $6,092.69) |$605,939.54 |
|Additional 1% Prompt Payment Discount: |($6,059.40) |
The agency estimate for this contract is $612,032.23. The funding for this contract is 100% Federal funds
Note: As specified in the RFP, only those proposals receiving a score of 80 points or more of the total maximum possible score will be considered for award. The bidder met the minimum threshold of 80 points to be considered for award.
Patriot Solutions LLC bid the referenced manufacturer, Evenflo, and all of the models specified. They received total points for each of the criteria, except for Prior Experience/Past Performance. They submitted descriptions of three experiences, however they were not considered relevant to their ability to successfully manage a contract for child safety seats, and therefore points were deducted
Purchasing Operations negotiated a price reduction with Patriot Solutions on their proposed child safety seats. They offered a 1% price reduction $6,092.69 on all models and a 1% prompt payment discount $6,059.40 for invoices paid in 10 days, for a total savings of $12,152.09 over the contract term.
Patriot Solutions LLC is a qualified disabled veteran-owned company. They are the only responsive and responsible bidder; their proposed product meets the bid specifications, and represents the best value to the State.
Award Recommendation
The Buyer was responsible for interpreting all information submitted, determining the quality of each vendor’s response to the requested information, and determining whether the information submitted demonstrated the bidder’s ability to sufficiently service the State. Based on all of the information discussed above, the following bidder is recommended for award:
Patriot Solutions LLC
The total estimated contract value is $605,939.54.
Was a JEC utilized?
( Yes. ( No.
Evaluation Summary
RFP No. 071I0200078
Child Safety Seats – DCH and MSP
Page 3
How was pricing submitted?
( One Step. ( Multiple Step (pricing separately sealed).
How was pricing factored into the award decision?
( Best Value/Lowest Price ( Best Value/Combination of Score and Price
Signature:
Signature Date
( Reviewed and approved by Buyer Manager _____
( Reviewed and approved by Division Director _____
( Reviewed and approved by Director _____
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