Procurement Guide - SaskBuilds

Procurement Guide

Including: ? Scope of Work Writing Guide ? Guide to Preparing a Request For Proposal ? Procurement Evaluation Guide

January 2018

Procurement Guide A Guide to Acquiring Goods, Services & Construction

Procurement Guide

A Guide to Acquiring Goods, Services & Construction For Public Entities

January 2018

Procurement Guide A Guide to Acquiring Goods, Services & Construction

TABLE OF CONTENTS

SECTION A: INTRODUCTION AND OVERVIEW ......................................................................... 1 PUBLIC PROCUREMENT - A SEVEN STEP PROCESS................................................................... 1

Step 1 ? Needs Identification/Problem Definition .................................................................. 2 Step 2 - Decide on a Procurement Approach .......................................................................... 3 Step 3 - Conduct the Competition ........................................................................................... 3 Step 4 - Evaluate Bids .............................................................................................................. 4 Step 5 - Make an Award .......................................................................................................... 5 Step 6 - Debriefing Suppliers ................................................................................................... 5 Step 7 - Contract Management ............................................................................................... 5 SECTION B: GOVERNMENT POLICIES AND TRADE AGREEMENTS ............................................. 6 Objectives ................................................................................................................................... 6 Code of Conduct ......................................................................................................................... 7 Conflict of Interest...................................................................................................................... 8 Application ? Conflict of Interest Policy ..................................................................................... 9 Trade Agreements .................................................................................................................... 10 SECTION C: PROCUREMENT PROCESS AND PROCEDURES ..................................................... 12 Introduction to the Procurement Process .............................................................................. 12 Early Supplier Engagement and Consultation ....................................................................... 12 Contact During the Competition ........................................................................................... 12 Typical Procurement Planning Process ................................................................................. 13 Considering Best Value .......................................................................................................... 13 Achieving Best Value ............................................................................................................. 13 Local Knowledge .................................................................................................................... 14 Procurement Pre-Planning .................................................................................................... 14 Step 1 ? Need Identification/Problem Definition .................................................................. 15 Major Projects ....................................................................................................................... 15 Approval to Proceed .............................................................................................................. 16 Procurement Plan .................................................................................................................. 17 Requirements and Specifications .......................................................................................... 17 Pricing Structure .................................................................................................................... 17 Evaluation Plan ...................................................................................................................... 18

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