Cashiering - Arizona State University
Slide 1 - Slide 1
PeopleSoft Cashiering Training
Today we are going to cover the Teller functionalities in the new PS Cashiering System. Some of the items we will cover briefly because we are assuming you have taken the following online training classes (if not please take in the next day or two):
OASIS: FERPA Refresher
OASIS: General Navigation in PeopleSoft
OASIS: Advisors: Intro to PeopleSoft – View Student Data*
To enroll, log into the Blackboard system and click on the “Courses” tab. Next, type OASIS in the Course Search box and click the “GO!” button. Finally, locate the courses listed above and begin your journey through the OASIS system.
Slide 2 - Slide 2
Agenda
• Navigating to the Cashiering functionalities
• Entering Departmental Receipts using SpeedTypes (SpeedTypes are replacing ShortCodes)
• Entering Departmental Receipts using accounting information
• Entering Student Payment Receipts
• Cashing a Check
• End of Day Preliminary Balancing
• Interim Deposit
• Final End of Day Balancing
• Looking up a Student Receipt for research/reprinting
• Questions
Slide 3 - Slide 3
[pic]
Slide notes
Text Captions
Enter User ID and Password
Slide 4 - Slide 4
[pic]
Slide notes
Text Captions
To start we are going to show you how to navigate to the Cashiering functionalities
Select the Student Financials link
Slide 4 - Slide 4
[pic]
Slide notes
Text Captions
The Base Navigation page appears
Select the Cashiering link
Slide 3 - Slide 3
[pic]
Slide notes
Text Captions
First we are going to show you how to enter a departmental receipt using Speed Types
Select the Collect Department Receipts link
Slide 4 - Slide 4
[pic]
Slide notes
Text Captions
The Collect Department Receipts page appears
Select the Cashier's Office link or type in the Cashier’s Office name
• Downtown
• Polytech
• Tempe
• West
Slide 5 - Slide 5
[pic]
Slide notes
Text Captions
Click the Add button
Slide 6 - Slide 6
[pic]
Slide notes
Text Captions
In the Target Detail area we are entering the Amount being paid and the Accounting Information of where the deposit is being made
If multiple Accounting Information is needed select the[pic] button to add a new row
Slide 7 - Slide 7
[pic]
Slide notes
Text Captions
Select the Speed Type link or Type in the Speed Type
Slide 8 - Slide 8
[pic]
Slide notes
Text Captions
Click on the Speed Type to load preset accounting information
Slide 9 - Slide 9
[pic]
Slide notes
Text Captions
In the Tender Detail area we are entering the Method of Payment being used and the Amount
If multiple Accounting Information is needed select the[pic] button to add a new row
Select the Tender link or Type in the Tender (tender will be assigned based on cashiering office needs)
• CASH Cash
• CASH - DD Cash - Direct Deposit
• CHECK Check Payment
• CHECK - DD Check Payment - Direct Deposit
• CRCD - DD Credit Card - Direct Deposit
• CREDITCARD Credit Card
• ELECTRONIC Electronic Payments
• INTLCHECK Check - International
Slide 10 - Slide 10
[pic]
Slide notes
Text Captions
Select the Cash link
Slide 24 - Slide 24
[pic]
Slide notes
Text Captions
Enter the Amount in the Tender Detail area then hit enter key
Next click on the Create and Print Receipt button
Slide 28 - Slide 28
[pic]
Slide notes
Text Captions
From here you can click the New Transaction button to enter another Department Receipt
Slide 29 - Slide 29
[pic]
Slide notes
Text Captions
In the Target Detail area we are entering the Amount being paid and the Accounting Information of where the deposit is being made
If multiple Accounting Information is needed select the[pic] button to add a new row
Slide 31 - Slide 31
[pic]
Slide notes
Use Slide Below in replace of caputered screen
[pic]
Text Captions
Enter the Accounting Information:
Enter Fund and Agency/Org/SubOrg and Object/Revenue and optional Report/Function
Or
Enter Fund and Balance Sheet and optional Report/Function
Slide 32 - Slide 32
[pic]
Slide notes
Text Captions
Slide 35 - Slide 35
[pic]
Slide notes
Text Captions
In the Tender Detail area we are entering the Method of Payment being used and the Amount
If multiple Accounting Information is needed select the[pic] button to add a new row
Select the Tender link or Type in the Tender (tender will be assigned based on cashiering office needs)
• CASH Cash
• CASH - DD Cash - Direct Deposit
• CHECK Check Payment
• CHECK - DD Check Payment - Direct Deposit
• CRCD - DD Credit Card - Direct Deposit
• CREDITCARD Credit Card
• ELECTRONIC Electronic Payments
• INTLCHECK Check - International
Slide 38 - Slide 38
[pic]
Slide notes
Text Captions
Enter the Amount, then hit enter key
Slide 39 - Slide 39
[pic]
Slide notes
Text Captions
Click on the Create and Print Receipt button
Slide 40 - Slide 40
[pic]
Slide notes
Text Captions
We are now going to show you how to enter Student Payments
Select the Post Student Payments link
Slide 41 - Slide 41
[pic]
Slide notes
Text Captions
The Student Payments page appears
Select the Cashier's Office link or enter the Cashier’s Office name
Slide 43 - Slide 43
[pic]
Slide notes
Text Captions
Enter the Student’s ASU Affiliate ID (10 digit number starting with 100)
Slide 45 - Slide 45
[pic]
Slide notes
Text Captions
Click on the Add button
Slide 46 - Slide 46
[pic]
Slide notes
Text Captions
Select the Select Charges to Pay link
Slide 48 - Slide 48
[pic]
Slide notes
Text Captions
Select the View All link to show all lines
When done click on the OK button
Slide 51 - Slide 51
[pic]
Slide notes
Text Captions
In the Target Detail area we are entering the Amount being paid and the Charges the Amount will be applied to.
Enter the Target key:
• PAYALL (will pay the oldest charges first and does not allow you to select specific items to pay)
• PAYCURR (allows you to select specific charges to pay on a students account)
Slide 52 - Slide 52
[pic]
Slide notes
Text Captions
Enter Amount
Slide 53 - Slide 53
[pic]
Slide notes
Text Captions
In the Tender Detail area we are entering the Method of Payment being used and the Amount
If multiple Accounting Information is needed select the[pic] button to add a new row
Select the Tender link or Type in the Tender (tender will be assigned based on cashiering office needs)
• CASH Cash
• CASH - DD Cash - Direct Deposit
• CHECK Check Payment
• CHECK - DD Check Payment - Direct Deposit
• CRCD - DD Credit Card - Direct Deposit
• CREDITCARD Credit Card
• ELECTRONIC Electronic Payments
• INTLCHECK Check - International
Enter the Amount, then hit enter key
Slide 54 - Slide 54
[pic]
Slide notes
Text Captions
Click on the Create and Print Receipt button
Slide 55 - Slide 55
[pic]
Slide notes
Text Captions
From here you can click the New Transaction button to enter another Student Payment
Slide 57 - Slide 57
[pic]
Slide notes
Text Captions
Enter Student ASU Affiliate ID (10 digit number starting with 100)
Slide 59 - Slide 59
[pic]
Slide notes
Text Captions
Click on the Add button
Slide 60 - Slide 60
[pic]
Slide notes
Text Captions
Missing Screen Image Use image below
[pic]
Click on Target link
Slide 61 - Slide 61
[pic]
Slide notes
Text Captions
Click on PAYCURR link to pay specific charges
Slide 62 - Slide 62
[pic]
Slide notes
Text Captions
Select the Select Charges to Pay link
Slide 63 - Slide 63
[pic]
Slide notes
Text Captions
Enter Pay Amount for Charges being paid
Slide 65 - Slide 65
[pic]
Slide notes
Text Captions
Click OK when done entering Pay Amounts
Slide 66 - Slide 66
[pic]
Slide notes
Text Captions
In the Tender Detail area we are entering the Method of Payment being used and the Amount
If multiple Accounting Information is needed select the[pic] button to add a new row
Select the Tender link or Type in the Tender
Slide 67 - Slide 67
[pic]
Slide notes
Text Captions
Select CreditCard
Slide 69 - Slide 69
[pic]
Slide notes
Text Captions
Enter Amount and hit enter
Slide 70 - Slide 70
[pic]
Slide notes
Text Captions
Click on the Create and Print Receipt button
Slide 72 - Slide 72
[pic]
Slide notes
Text Captions
We are now going to show you how to enter Check Cashing transactions
Select the Cash Checks link
Slide 73 - Slide 73
[pic]
Slide notes
Text Captions
The Cash Checks page appears
Select the Cashier's Office link
Slide 75 - Slide 75
[pic]
Slide notes
Text Captions
Enter Student ASU Affiliate ID (10 digit number starting with 100)
Slide 77 - Slide 77
[pic]
Slide notes
Text Captions
Click on the Add button
Slide 78 - Slide 78
[pic]
Slide notes
Text Captions
Do NOT enter an Amount in the Target Detail area
In the Tender Detail enter Check for the Tender
Slide 80 - Slide 80
[pic]
Slide notes
Text Captions
Enter the Amount and hit the enter key
Slide 82 - Slide 82
[pic]
Slide notes
Text Captions
Click on Create and Print Receipt
Slide 84 - Slide 84
[pic]
Slide notes
Text Captions
We are now going to show you how to pull the Preliminary End of Day Balancing Report
Select the Balance by Business Day link
Slide 85 - Slide 85
[pic]
Slide notes
Text Captions
The Base Navigation page appears
Select the Review Tender By Cashier link
Slide 86 - Slide 86
[pic]
Slide notes
Text Captions
Select the Cashier's Office link or enter the Cashier’s Office name and hit enter key
Slide 89 - Slide 89
[pic]
Slide notes
Text Captions
Enter the Date
Click on Search button
Slide 92 - Slide 92
[pic]
Slide notes
Text Captions
Missing Screen Image use image below
[pic]
Because we took in cash for the day we need to make an Interim Deposit to balance back to our Opening Cash
Select the Cash Management link
Slide 93 - Slide 93
[pic]
Slide notes
Text Captions
The Base Navigation page appears
Select the Make Interim Deposits link
Slide 94 - Slide 94
[pic]
Slide notes
Text Captions
The Interim Deposits page appears
Select the Cashier's Office link or enter the Cashier’s Office name
Slide 96 - Slide 96
[pic]
Slide notes
Text Captions
Click the Add button
Slide 98 - Slide 98
[pic]
Slide notes
Text Captions
In the Tender Detail area enter Cash in Tender field
Slide 101 - Slide 101
[pic]
Slide notes
Text Captions
Enter Amount with a Negative sign in the Item Amount field and hit enter key
Slide 103 - Slide 103
[pic]
Slide notes
Text Captions
Click on Create Receipt button
Slide 104 - Slide 104
[pic]
Slide notes
Text Captions
Click on Print Receipt button
We are now ready to do the Final End of Day Balancing
Select the Balance by Business Day link
Slide 105 - Slide 105
[pic]
Slide notes
Text Captions
The Base Navigation page appears
Select the Review Tender By Cashier link
Slide 106 - Slide 106
[pic]
Slide notes
Text Captions
The Tender By Cashier page appears
Select the Cashier's Office link or enter the Cashier’s Office name
Slide 108 - Slide 108
[pic]
Slide notes
Text Captions
Click on Search button
Slide 110 - Slide 110
[pic]
Slide notes
Text Captions
Enter the Date
Click on Search button
Slide 111 - Slide 111
[pic]
Slide notes
Text Captions
Print this page through the internet browser (we are reviewing other options)
Next select the Review Receipt Tender Flow link (this will show the cashier over/short activity)
Slide 112 - Slide 112
[pic]
Slide notes
Text Captions
The Receipt Tender Flow page appears
Enter the Business Date and Cashier
Slide 115 - Slide 115
[pic]
Slide notes
Text Captions
Click on Search button
Slide 117 - Slide 117
[pic]
Slide notes
Text Captions
Select the View All link
Print this page through the internet browser (we are reviewing other options)
Next we are going to show you how to look up a Student Receipt
Select the Cashiering link
Slide 118 - Slide 118
[pic]
Slide notes
Text Captions
The Base Navigation page appears
Select the Review Student Receipts link
Slide 122 - Slide 122
[pic]
Slide notes
Text Captions
The Student Receipts page appears
Select the Cashier's Office link or enter the Cashier’s Office name
Slide 124 - Slide 124
[pic]
Slide notes
Text Captions
Click on the Search button
Slide 126 - Slide 126
[pic]
Slide notes
Text Captions
Enter Student ASU Affiliate ID (10 digit number starting with 100)
Click on Search button
Slide 127 - Slide 127
[pic]
Slide notes
Text Captions
Select the Receipt Nbr link that corresponds to the receipt you want to look at
Click on 431 link
Slide 128 - Slide 128
[pic]
Slide notes
Text Captions
Click the Print Receipt button if a copy is requested
QUESTIONS ?
................
................
In order to avoid copyright disputes, this page is only a partial summary.
To fulfill the demand for quickly locating and searching documents.
It is intelligent file search solution for home and business.
Related download
- university of houston
- common consolidated student collection errors
- notification of new student application packet
- ateneo graduate school of business
- payment plan tutorial saint leo university
- virginia department of education sample iep form may
- student lab 1 input processing and output
- cashiering arizona state university
- frederick county public schools fcps
Related searches
- arizona state university financial statements
- arizona state university master programs
- arizona state university tuition
- arizona state university grading scale
- arizona state university grad programs
- arizona state university electrical engineering
- arizona state university course catalog
- arizona state university tuition costs
- arizona state university online degrees
- arizona state university college code
- arizona state university finance degree
- arizona state university grading